NOTICE OF MEETING
ELECTORAL AREAS SERVICES COMMITTEE
Monday, September 14, 2020
Civic Room, 770 Harmston Avenue, Courtenay, BC commencing at 10:00 am.
The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting may include participation by members of the committee via electronic communication.

This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD Legislative Services Department to request to appear as a delegation. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas

In the event of an emergency the public gathering place is the parking lot outside the Civic Room.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
C. MANAGEMENT REPORT:
Electoral Areas Services Committee management report for receipt. [Item] 
208All1 person/1 vote
 
D. REPORTS:
1) ADVISORY PLANNING COMMISSION MINUTES
 
The following material is presented for receipt:

Minutes of the Area A Advisory Planning Commission meeting held August 4, 2020; [Item] 
208All1 person/1 vote
 
Minutes of the Area C Advisory Planning Commission meeting held August 13, 2020; and [Item] 
 
Minutes of the Area B Advisory Planning Commission meeting held August 18, 2020. [Item] 
 
2) ELECTORAL AREA B - DEVELOPMENT VARIANCE PERMIT DV 3B 20 - 107 GAGE ROAD (SILCOX)
 
Report dated August 27, 2020 regarding Development Variance Permit DV 3B 20, 107 Gage Road (Silcox) to reduce the minimum required road frontage to enable a parcel line realignment for receipt. [Item] 
208 and 213A, B, C1 person/1 vote
 
Correspondence dated September 8, 2020 from Susan Field, 106 Gage Road, regarding Development Variance Permit DV 3B 20, 107 Gage Road (Silcox) for receipt. [Item] 
208 and 213A, B, C1 person/1 vote
 
Correspondence received from Irwin and Gina Rensvold, 104 Sandcliff Drive, regarding Development Variance Permit DV 3B 20, 107 Gage Road (Silcox) for receipt. [Item] 
208 and 213A, B, C1 person/1 vote
 
Correspondence received from Judith Walker, 146 Gage Road, regarding Development Variance Permit DV 3B 20, 107 Gage Road (Silcox) for receipt. [Item] 
208 and 213A, B, C1 person/1 vote
 
Correspondence received from Tom Grant, 138 Gage Road, regarding Development Variance Permit DV 3B 20, 107 Gage Road (Silcox) for receipt. [Item] 
208 and 213A, B, C1 person/1 vote
 
Consideration of the addendum will be given regarding adjacent property owner comments relating to Development Variance Permit DV 3B 20, 107 Gage Road (Silcox).
 
Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting
 
Recommendation:
 
THAT the Board approve the Development Variance Permit DV 3B 20 (Silcox) to reduce the required road frontage for the purposes of subdivision from 10 per cent to 0.78 per cent on property described as Lot 1, District Lot 140, Comox District, Plan 41961, PID 001-037-978 (107 Gage Road);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
3) ELECTORAL AREA B - DEVELOPMENT VARIANCE PERMIT DV 4B 20 - 72 BEECH STREET (LONG)
 
Report dated September 3, 2020 regarding a Development Variance Permit application DV 4B 20, 72 Beech Street (Long) to reduce the minimum front yard setback as it pertains to Holmes Street from 7.5 metres to 1.0 metre for the construction of a detached garage for receipt. [Item] 
208 and 213A, B, C1 person/1 vote
 
E-mail correspondence dated September 8, 2020 from Kelly Isbister, adjacent neighbour, regarding Development Variance Permit application DV 4B 20, 72 Beech Street (Long) for receipt. [Item] 
208 and 213A, B, C1 person/1 vote
 
E-mail correspondence dated September 10, 2020 from Slava Simice, 71 Stafford Street, regarding Development Variance Permit application DV 4B 20, 72 Beech Street (Long) for receipt [Item] 
208 and 213A, B, C1 person/1 vote
 
E-mail correspondence dated September 11, 2020 from Ilona Horgen, adjacent neighbour, regarding Development Variance Permit application DV 4B 20, 72 Beech Street (Long). [Item] 
208 and 213A, B, C1 person/1 vote
 
Consideration of the addendum will be given regarding adjacent property owner comments relating to Development Variance Permit application DV 4B 20, 72 Beech Street (Long).
 
Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.
 
Recommendation:
 
THAT the Board approve the Development Variance Permit DV 4B 20 (Long) to reduce the front yard setback pertaining to Holmes Street from 7.5 metres to 1.0 metre on property described as Lot B, District Lot 110, Comox District, Plan VIP82713, Except Part in Plan EPP26601, PID 026-997-363 (72 Beech Street);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
4) ELECTORAL AREA C - DEVELOPMENT VARIANCE PERMIT DV 3C 20 - 4040 MARSDEN ROAD (HOLBROOK AND VORSTER)
 
Report dated August 27, 2020 regarding Development Variance Permit DV 3C 20, 4040 Marsden Road (Holbrook and Vorster) to reduce the side yard setbacks for the relocation of a mobile home for receipt. [Item] 
208 and 213A, B, C1 person/1 vote
 
E-mail correspondence from Emily Ferguson, adjacent neighbour, regarding Development Variance Permit DV 3C 20, 4040 Marsden Road (Holbrook and Vorster) for receipt. [Item] 
208 and 213A, B, C1 person/1 vote
 
Consideration of the addendum will be given regarding adjacent property owner comments relating to Development Variance Permit DV 3C 20, 4040 Marsden Road (Holbrook and Vorster).
 
Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting
 
Recommendation:
 
THAT the Board approve the Development Variance Permit DV 3C 20 (Holbrook and Vorster) to reduce the side yard setbacks for the relocation of a mobile home from 3.5 metres to 1.25 metres for its foundation, and from 1.75 metres to 1.1 metres for its gutters on property described as Lot 1, District Lot 234, Comox District, Plan 27683, PID 002-165-261 (4040 Marsden Road) with the condition that a visual buffer along the portion of the mobile home be implemented and maintained for the life of this building;

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
5) ELECTORAL AREA C - SUBDIVISION WITHIN THE AGRICULTURAL LAND RESERVE 7985 ISLAND HIGHWAY NORTH (PEETERS)
 
Report dated September 1, 2020 regarding a two-lot subdivision application within the Agricultural Land Reserve for 7985 Island Highway North (Peeters) for receipt. [Item] 
208 and 213A, B, C1 person/1 vote
 
Recommendation:
 
THAT Agricultural Land Reserve application ALR 1C 20 (Peeters) for a two-lot subdivision of the property described as Lot A, Block 29, Comox District, Plan VIP61660, PID 023-153-776 (7985 Island Highway North) be refused;

AND FINALLY THAT the application not be referred to the Agricultural Land Commission.
208 and 213A, B, C1 person/1 vote
 
6) WATER/WASTEWATER SYSTEM TRANSFER TO CVRD - POLICY UPDATE
 
Report dated September 11, 2020 regarding an updated policy framework to guide the future transfer of water and wastewater systems to the Comox Valley Regional District for receipt. [Item] 
208All1 person/1 vote
 
Recommendation:
 
THAT Comox Valley Regional District Board Policy P101 “Transfer of water or wastewater systems to regional district”, as shown in Appendix B of the staff report dated September 11, 2020, be approved.
208All1 person/1 vote
 
7) HORNBY ISLAND - COMPOSTING TOILETS STUDY
 
Report dated September 9, 2020 regarding the results of a feasibility study for management of composting toilets residuals on Hornby Island for receipt. [Item] 
207All1 person/1 vote
 
Recommendation # 1:
 
THAT the option of collecting composting toilet residuals at the Hornby Island Waste Management Centre for transport to and processing at the Comox Valley Sewerage Service’s biosolids composting facility be further investigated, including the following:
a. Present study results to Hornby Island Residents’ and Ratepayers’ Association to discuss operational impacts at the Hornby Island Waste Management Centre;
b. Confirm if central collection and transport can fit within scope of existing 360 function;
c. Confirm appropriate land-use with Islands Trust;
d. Seek approval from the Comox Valley Sewerage Service for processing residuals at biosolids composting facility in Cumberland; and
e. Present study results to Hornby Island community.

AND FURTHER THAT a follow up report on the results of this further investigation be brought to the Electoral Areas Services Committee in early 2021, with a recommendation on whether to proceed or not proceed with implementation.
207All1 person/1 vote
 
Recommendation # 2:
 
THAT composting toilet residuals management information be developed for inclusion in the Comox Valley Regional District’s septic education program, targeted to residents on Hornby and Denman islands, and other areas where composting toilet usage is identified.
207All1 person/1 vote
 
E. NEW BUSINESS:
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
Recommendation:
 
THAT the addendum be considered.
208All1 person/1 vote
 
1) Adjacent property owner comments regarding Development Variance Permit DV 3B 20 -107 Gage Road (Silcox)
 
Comments from property owners adjacent to the property pertaining to Development Variance Permit DV 3B 20 -107 Gage Road (Silcox) will be posted here prior to the meeting
 
2) Adjacent property owner comments regarding Development Variance DV 3C 20 - 4040 Marsden Road (Holbrook and Vorster)
 
Comments from property owners adjacent to the property pertaining to Development Variance Permit DV 3C 20 - 4040 Marsden Road (Holbrook and Vorster) will be posted here prior to the meeting.
 
3) Adjacent property owner comments regarding Development Variance DV 4B 20 - 72 Beech Street (Long)
 
Comments from property owners adjacent to the property pertaining to Development Variance Permit DV 4B 20 - 72 Beech Street (Long) will be posted here prior to the meeting.
 
G. MEDIA QUESTIONS:
H. IN-CAMERA:
Recommendation:
 
THAT the committee adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:

90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public.
208All1 person/1 vote
 
I. TERMINATION:
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