COMOX VALLEY SPORTS CENTRE COMMISSION Printer version Tuesday, September 15, 2020 Minutes of the meeting of the Comox Valley Sports Centre Commission held on September 15, 2020 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 3:00 pm.     MINUTES         Present: Chair: D. Arbour Baynes Sound-Denman/Hornby Islands (Area A) Vice-Chair: M. Swift Town of Comox Members: W. Cole-Hamilton City of Courtenay   D. Frisch City of Courtenay   K. Grant Town of Comox   E. Grieve Puntledge/Black Creek (Area C)   A. Hamir Lazo North (Area B)   D. Hillian City of Courtenay   J. Ketler Village of Cumberland   W. Morin City of Courtenay Alt. Members: M. Waite School District No. 71 Staff: R. Dyson Chief Administrative Officer   J. Warren Deputy Chief Administrative Officer   M. Foort Chief Financial Officer   D. DeMarzo General Manager of Community Services   J. Martens General Manager of Corporate Services   A. Baldwin Legislative Services Assistant         ATTENDANCE: Also in attendance at the meeting were K. Douville, J. Zbinden, and S.Bullock, CVRD.     RECOGNITION OF TRADITIONAL TERRITORIES: The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation.     DELEGATIONS: COMOX VALLEY RINGETTE ASSOCIATION     E. Grieve/W. Cole-Hamilton: THAT the information presentated by Helen Oliphant, and Arran Arthur, Comox Valley Ringette Association, regarding their request for a review of the ice allocation policies to ensure that new user groups and user groups with increasing enrollment have access to ice be received. [Item]    Carried   W. Morin/A. Hamir: THAT staff prepare a report that examines the ice time allocation process, and presents options for a more equitable process, including increasing time for user groups that are growing in participation and a long term evaluation to determine if an additional ice sheet is required to meet future user demands.   Carried   MANAGEMENT REPORT: E. Grieve/K. Grant: THAT the Comox Valley Sports Centre Commission management report dated September 2020 be received. [Item]  208 Carried   REPORTS: COVID-19 RESPONSE AND RENEWAL - RECREATION     W. Cole-Hamilton/K. Grant: THAT the information presented by J. Zbinden, Senior Manager of Recreation Services, regarding a COVID-19 Response and Renewal plan be received. [Item]  209 Carried   GLACIER KINGS JUNIOR B TEAM DRESSING ROOM     D. Hillian/W. Morin: THAT the report dated September 9, 2020 regarding an update/information on the Comox Valley Glacier Kings Junior B Hockey Club dressing room be received. [Item]  209 Carried   J. Zbinden, Senior Manager of Recreation Services, presented an update on thethe Comox Valley Glacier Kings Junior B Hockey Club dressing room.     D. Hillian/K. Grant: THAT the Board support creating a new dressing room within the existing footprint of the Comox Valley Sports Centre in partnership with the Comox Valley Glacier Kings Junior B Hockey Club for their primary use during their season, subject to: • Suitable agreement between the Comox Valley Regional District (CVRD) and the Comox Valley Glacier Kings Junior B Hockey Club. • Reasonable costs incurred by the CVRD of approximately $25,000. • Minimum contribution from the Comox Valley Glacier Kings Junior B Hockey Club of $20,000. 209 Carried   GRANT OPPORTUNITY TO RETROFIT COMOX VALLEY SPORTS CENTRE MEZZANINE AREA     D. Frisch/K. Grant: THAT the report dated September 10, 2020 regarding a possible grant opportunity through the Investing in Canada Infrastructure Program – British Columbia Community, Culture and Recreation Infrastructure and to obtain support for the retrofit of the Comox Valley Sports Centre Mezzanine area be received. [Item]  209 Carried   Susan Bullock, Manager of Recreation Programs, presented information regarding a grant opportunity towards the retrofit of the Comox Valley Sports Centre Mezzanine. [Item]      D. Hillian/K. Grant: THAT to support the priority of retrofitting the Comox Valley Sports Centre Mezzanine area, staff be directed to investigate the Investing in Canada Infrastructure Program – BC Community, Culture and Recreation Infrastructure grant opportunity and report back to the Comox Valley Regional District Board. 209 Carried   COMOX VALLEY UNITED SOCCER CLUB FIELDHOUSE FUNDING REQUEST     Alternate Commissioner Waite recused herself from the meeting at 3:51 pm., declaring a conflict of interest regarding the Comox Valley United Soccer Club Fieldhouse funding support request.     D. Hillian/D. Frisch: THAT the report dated August 5, 2020 regarding the Comox Valley United Soccer Club Fieldhouse funding support request be received. [Item]  209 Carried   J. Zbinden, Senior Manager of Recreation Services, provided an overview of the report regarding the Comox Valley United Soccer Club Fieldhouse funding support request.     TERMINATION: K. Grant/D. Frisch: THAT the meeting terminate.   Carried   Time: 3:55 pm.      Confirmed by: ____________________________________ Daniel Arbour Chair   Certified Correct: ____________________________________ Jake Martens General Manager of Corporate Services   Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant These minutes were received by the Comox Valley Regional District board on the _________ day of September, 2020.