NOTICE OF MEETING
COMOX VALLEY REGIONAL DISTRICT BOARD


Tuesday, September 29, 2020
Civic Room of the regional district offices, 770 Harmston Avenue, Courtenay, BC commencing at 4:00 pm.

The chair of the board will preside over the meeting according to the CVRD procedure bylaw. This meeting may include participation by members of the board via electronic communication.

This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD Legislative Services Department to request to appear as a delegation. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas

The in-camera session of the board meeting will commence immediately following the open session.

In the event of an emergency the public gathering place is the parking lot outside the Civic Room.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
The presiding member will provide the territory acknowledgment and read the following article from the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) available online at www.un.org:

Article 18: Indigenous peoples have the right to participate in decision-making in matters which would affect their rights, through representatives chosen by themselves in accordance with their own procedures, as well as to maintain and develop their own indigenous decision-making institutions.
 
B. IN-CAMERA MEETING:
Recommendation:
 
THAT the board adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:

90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public;

AND FINALLY THAT the in-camera portion convene immediately following the open portion of the meeting.
208All1 person/1 vote
 
C. ADOPTION OF MINUTES:
Comox Valley Regional District Board minutes dated September 15, 2020 for adoption. [Item
208All1 person/1 vote
 
D. BUSINESS ARISING FROM MINUTES:
E. PETITIONS AND DELEGATIONS:
F. REPORTS:
1) ELECTORAL AREAS SERVICES COMMITTEE – SEPTEMBER 14, 2020
 
Electoral Areas Services Committee minutes dated September 14, 2020 for receipt. [Item
208All1 person/1 vote
 
Recommendation #1
 
THAT the board approve Development Variance Permit DV 3B 20 (Silcox) to reduce the required road frontage for the purposes of subdivision from 10 per cent to 0.78 per cent on property described as Lot 1, District Lot 140, Comox District, Plan 41961, PID 001-037-978 (107 Gage Road);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
Recommendation #2
 
THAT the board approve Development Variance Permit DV 4B 20 (Long) to reduce the front yard setback pertaining to Holmes Street from 7.5 metres to 1.0 metre on property described as Lot B, District Lot 110, Comox District, Plan VIP82713, Except Part in Plan EPP26601, PID 026-997-363 (72 Beech Street);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
Recommendation #3
 
THAT the board approve Development Variance Permit DV 3C 20 (Holbrook and Vorster) to reduce the side yard setbacks for the relocation of a mobile home from 3.5 metres to 1.25 metres for its foundation, and from 1.75 metres to 1.1 metres for its gutters on property described as Lot 1, District Lot 234, Comox District, Plan 27683, PID 002-165-261 (4040 Marsden Road) with the condition that a visual buffer along the portion of the mobile home be implemented and maintained for the life of this building;

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
Recommendation #4
 
THAT Agricultural Land Reserve application ALR 1C 20 (Peeters) for a two-lot subdivision of the property described as Lot A, Block 29, Comox District, Plan VIP61660, PID 023-153-776 (7985 Island Highway North) be refused;

AND FINALLY THAT the application not be referred to the Agricultural Land Commission.
208 and 213A, B, C1 person/1 vote
 
Recommendation #5
 
THAT Comox Valley Regional District Board Policy P101 “Transfer of water or wastewater systems to regional district”, as shown in Appendix B of the staff report dated September 11, 2020, be approved.
208All1 person/1 vote
 
Recommendation #6
 
THAT the option of collecting composting toilet residuals at the Hornby Island Waste Management Centre for transport to and processing at the Comox Valley Sewerage Service’s biosolids composting facility be further investigated, including the following:
a. Present study results to Hornby Island Residents’ and Ratepayers’ Association to discuss operational impacts at the Hornby Island Waste Management Centre;
b. Confirm if central collection and transport can fit within scope of existing 360 function;
c. Confirm appropriate land-use with Islands Trust;
d. Seek approval from the Comox Valley Sewerage Service for processing residuals at biosolids composting facility in Cumberland; and
e. Present study results to Hornby Island community.

AND FURTHER THAT a follow up report on the results of this further investigation be brought to the Electoral Areas Services Committee in early 2021, with a recommendation on whether to proceed or not proceed with implementation.
207All1 person/1 vote
 
Recommendation #7
 
THAT composting toilet residuals management information be developed for inclusion in the Comox Valley Regional District’s septic education program, targeted to residents on Hornby and Denman islands, and other areas where composting toilet usage is identified.
207All1 person/1 vote
 
2) ECONOMIC DEVELOPMENT SELECT COMMITTEE - SEPTEMBER 14, 2020
 
Economic Development Select Committee minutes dated September 14, 2020 for receipt. [Item
208All1 person/1 vote
 
3) COMOX VALLEY SEWAGE COMMISSION – SEPTEMBER 15, 2020
 
Sewage Commission minutes dated September 15, 2020 for receipt. [Item
208All1 person/1 vote
 
4) COMOX VALLEY WATER COMMITTEE - SEPTEMBER 15, 2020
 
Water Committee minutes dated September 15, 2020 for receipt. [Item
208All1 person/1 vote
 
5) COMOX VALLEY SPORTS CENTRE COMMISSION - SEPTEMBER 15, 2020
 
Sports Centre Commission minutes dated September 15, 2020 for receipt. [Item
208All1 person/1 vote
 
6) COMMITTEE OF THE WHOLE - SEPTEMBER 17, 2020
 
Committee of the Whole minutes dated September 17, 2020 for receipt. [Item
208All1 person/1 vote
 
7) COMOX VALLEY REGIONAL DISTRICT RESIDENTIAL RETROFIT MARKET ACCELERATION STRATEGY
 
Report dated September 23, 2020 regarding the CVRD Residential Retrofit Market Acceleration Strategy for receipt. [Item
208 and 212All1 person/1 vote
 
Peter Sundberg, City Green Solutions, will present information regarding the CVRD Residential Retrofit Market Acceleration Strategy.
 
Recommendation:
 
THAT the board receive the Comox Valley Regional Transition 2050 Residential Retrofit Market Acceleration Strategy as information;

AND THAT the board authorize staff to engage municipal staff to identify opportunities for coordination and report back on implementation actions through the 2021-2025 financial planning process.
208 and 212All1 person/1 vote
 
8) COVID-19 PHASE 1 - AFTER ACTION REPORT
 
Report dated September 23, 2020 regarding the Comox Valley Regional Emergency Response COVID-19 Phase 1 - After Action Report (ARR) that contains potential considerations for implementation to enhance response and recovery for receipt. [Item
209A, B, CWeighted
 
Sybille Sanderson, Collaborative Consulting, will present information regarding the COVID-19 Phase 1 - After Action Report.
 
Recommendation:
 
THAT the board endorse the findings of this Phase 1 - After Action Report for emergency response to COVID-19 that have no net financial impact (recommendations 1 – 5, 7, 11, 12, 14 – 17 of the staff report dated September 23, 2020);

AND THAT the board refer the findings that have a financial impact (recommendations 6, 8, 9, 10, 13 and 18 of the staff report dated September 23, 2020) to the budget 2021 – 2025 financial planning process;

AND FURTHER THAT the COVID-19 Phase 1 - After Action Report be shared to local authorities to consider for review and implementation.
209A, B, CWeighted
 
9) INFRASTRUCTURE GRANT FOR THE COMOX VALLEY SPORTS CENTRE MEZZANINE UPGRADE
 
Report dated September 25, 2020 regarding a grant application with the Investing in Canada Infrastructure Program – British Columbia Community, Culture and Recreation Infrastructure stream for the retrofit of the Comox Valley Sports Centre mezzanine area, for receipt. [Item
209AllWeighted
 
Recommendation:
 
THAT the board support the grant application with the Investing in Canada Infrastructure Program – British Columbia Community, Culture and Recreation Infrastructure for the retrofit of the Comox Valley Sports Centre mezzanine area with a total estimated cost of $446,000 with the CVRD portion estimated at $119,000 to be funded by the Comox Valley Recreation Complexes capital reserve.
209AllWeighted
 
10) PROPERTY ACQUISITION POLICY
 
Report dated September 23, 2020 regarding a proposed policy concerning property acquisition for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT the Property Acquisition Policy, as attached to the staff report dated September 23, 2020, be approved.
208All1 person/1 vote
 
Note: This staff report was updated at 12:00 pm on September 29, 2020 to correct an error in the numbering of the draft policy.
 
11) UNION BAY IMPROVEMENT DISTRICT CONVERSION STUDY - UPDATE
 
Report dated September 24, 2020 regarding an update on the Union Bay Improvement District Conversion Study project for receipt. [Item
208All1 person/1 vote
 
G. BYLAWS AND RESOLUTIONS:
1) RECOMMENDATION for Bylaw No. 622 being "Comox Valley Water Conservation Bylaw 2010, Amendment No. 7"
 
THAT Bylaw No. 622 being "Comox Valley Water Conservation Bylaw 2010, Amendment No. 7" be adopted. [Item
Bylaw 1783A, B, C, Cty, CmxWeighted
 
2) RECOMMENDATION for Bylaw No. 623 being "Comox Valley Regional District Municipal Ticket Information Bylaw No. 104, 2010, Amendment No. 18"
 
THAT Bylaw No. 623 being "Comox Valley Regional District Municipal Ticket Information Bylaw No. 104, 2010, Amendment No. 18" be adopted. [Item
208All1 person/1 vote
 
H. NEW BUSINESS:
I. ADDENDUM - UPON APPROVAL OF THE BOARD:
J. MEDIA QUESTIONS:
K. TERMINATION:
Meeting Web Page