NOTICE OF MEETING
COMOX VALLEY REGIONAL DISTRICT BOARD
Tuesday, October 6, 2020
Civic Room of the regional district offices, 770 Harmston Avenue, Courtenay, BC commencing at 4:00 pm.

The chair of the board will preside over the meeting according to the CVRD procedure bylaw. This meeting may include participation by members of the board via electronic communication.

This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD Legislative Services Department to request to appear as a delegation. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas

In the event of an emergency the public gathering place is the parking lot outside the Civic Room.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
The presiding member will provide the territory acknowledgment and read the following article from the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) available online at www.un.org:

Article 19: States shall consult and cooperate in good faith with the indigenous peoples concerned through their own representative institutions in order to obtain their free, prior and informed consent before adopting and implementing legislative or administrative measures that may affect them.
 
B. IN-CAMERA MEETING:
C. ADOPTION OF MINUTES:
Comox Valley Regional District Board minutes dated September 29, 2020 for adoption. [Item] 
208All1 person/1 vote
 
D. BUSINESS ARISING FROM MINUTES:
E. PETITIONS AND DELEGATIONS:
F. REPORTS:
1) 2020 - 2024 FINANCIAL PLAN – DENMAN ISLAND FIRE PROTECTION, FUNCTION 215 BUDGET AMENDMENT
 
Report dated September 29, 2020 regarding an amendment to the 2020-2024 financial plan in order to complete the purchase of a water tanker truck for the Denman Island fire protection service in this fiscal year for receipt. [Item] 
207AllWeighted
 
Recommendation:
 
THAT the 2020-2024 financial plan and capital expenditure program for the Denman Island fire protection service (function 215) be amended by increasing the vehicle purchase in 2020, project #1030 by $25,000 to a maximum of $175,000 to accommodate the purchase of a water tanker truck;

AND FURTHER THAT the purchase of the water tanker truck be funded by transfer from capital reserve funds for this service.
207All1 person/1 vote
 
2) COMMUNITY RESILIENCY INVESTMENT GRANT FUNDING 2021
 
Report dated September 30, 2020 regarding an update on Community Resiliency Investment (CRI) program grant funding in 2020 and seeking approval to to apply for CRI program grant funding for 2021 in partnership with K’ómoks First Nation (KFN) for receipt. [Item] 
208All1 person/1 vote
 
Recommendation:
 
THAT staff be authorized to apply for the 2021 Community Resiliency Investment grant funding in partnership with the K’ómoks First Nation to undertake FireSmart activities in the electoral areas and on K’ómoks First Nation lands;

AND FURTHER THAT the Comox Valley Regional District commit to overall grant management if the application is successful through Comox Valley Emergency Program- Electoral Areas function 271;

AND FINALLY THAT this report be forwarded to the Comox Valley Airshed Roundtable council for information.
208All1 person/1 vote
 
3) GRANT STATUS REPORT – SEPTEMBER 30, 2020
 
Report dated September 29, 2020 regarding an update on grant applications and the status of approved grants for receipt. [Item] 
208All1 person/1 vote
 
4) 2020 PROCUREMENT ACTIVITY REPORT
 
Report dated September 29, 2020 regarding procurement contract awards, procurement metrics, and social procurement activities undertaken in 2020 for receipt. [Item] 
208All1 person/1 vote
 
5) REGIONAL TRANSPORTATION MOU - UPDATE
 
Report dated October 1, 2020 regarding feedback received respecting a proposed agreement with local municipalities and other jurisdictions for regional transportation planning within the Comox Valley for receipt. [Item] 
208 and 212All1 person/1 vote
 
Recommendation:
 
THAT the Regional Transportation Memorandum of Understanding attached to the staff report dated October 1, 2020 be approved and forwarded to the Village of Cumberland, Town of Comox, City of Courtenay, Ministry of Transportation and Infrastructure and School District No. 71 for ratification.
208 and 212All1 person/1 vote
 
G. BYLAWS AND RESOLUTIONS:
H. NEW BUSINESS:
I. ADDENDUM - UPON APPROVAL OF THE BOARD:
Recommendation:
 
THAT the addendum be considered.
208All1 person/1 vote
 
1) ADJOURN TO IN-CAMERA
 
THAT the board adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:

90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality.
208All1 person/1 vote
 
J. MEDIA QUESTIONS:
K. TERMINATION:
Meeting Web Page