Lawrence Vea and Mike Keohane, Comox Valley Cycling Coalition, to present information regarding safety concerns of some cycling routes in the Comox Valley Regional District. [Item] 

Elelctoral Areas Services Committee management report dated November 2020 for receipt. [Item] 

Report dated October 26, 2020 regarding a request from the Strathcona Regional District (SRD) for a Comox Valley Regional District (CVRD) Board resolution in support of their application to undertake a joint ‘Evacuation Route Planning’ project that would include Electoral Area D of the SRD and Electoral Area C of the CVRD located in the Oyster River flood plain for receipt. [Item] 

THAT the board approve supporting the Strathcona Regional District’s (SRD) application to the Union of British Columbia Municipalities Community Emergency Preparedness Fund Evacuation Route Planning grant for the maximum potential amount of $50,000.00, to assist in the procurement of a contractor for the evacuation route planning project for Electoral Area C in the Comox Valley Regional District and Electoral Area D of the SRD.

AND FURTHER THAT, the Board endorse SRD staff to manage the overall grant financial administration and project management in collaboration with the Comox Valley Regional District’s Emergency Program.

The following items are presented for receipt:

- Minutes of the Area A Advisory Planning Commission meeting held October 13, 2020 [Item] 

- Minutes of the Area B Advisory Planning Commission meeting held October 20, 2020 [Item] 

Report dated October 26, 2020 regarding Development Variance Permit DV 5B 20, Unaddressed Lot, Galleon Way (116032 BC Ltd), to increase the maximum allowable height for a single detached dwelling from 10.0 metres to 12.2 metres for receipt. [Item] 

Correspondence dated November 3, 2020 from Ralph and Barbara Larson, regarding Development Variance Permit DV 5B 20, Unaddressed lot, Galleon Way (116032 BC Ltd) for receipt. [Item] 

Correspondence dated November 4, 2020 from Joanne and Walter Goss, 2677 Crown Isle Drive, regarding Development Variance Permit DV 5B 20, Unaddressed lot, Galleon Way (116032 BC Ltd) for receipt. [Item] 

Correspondence dated November 11, 2020 from Herb Berdahl regarding Development Variance Permit DV 5B 20, Unaddressed lot, Galleon Way (116032 BC Ltd) for receipt. [Item] 

Consideration of the addendum will be given regarding adjacent property owner comments relating to Development Variance Permit DV 5B 20, Unaddressed lot, Galleon Way (116032 BC Ltd).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT the board approve Development Variance Permit DV 5B 20, Unaddressed lot, Galleon Way (1160322 BC Ltd) to increase the maximum allowable height for a single detached dwelling from 10.0 metres to 12.2 metres, on property described as the North 1/2 of the South 1/2 of District Lot 206, Comox District, Except Thereout Anderton Road as Shown on Plan 425 RW and Except Parts in Plans 31744, 34264 and 35732, PID 002-132-141 (Unaddressed lot on Galleon Way);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.

Report dated October 29, 2020 regarding a status update on Development Variance Permit DV 2B 20, 1904 Mariner Road, (Racine) for receipt. [Item] 

Report dated October 29, 2020 regarding Development Variance Permit DV 2A 20, 7821 Ships Point Road (Ivan), to reduce the minimum front yard setback as it pertains to Baynes Drive from 4.5 metres to 2.5 metres for the foundation of a carriage house, and from 2.5 metres to 1.9 metres for the eaves of a carriage house for receipt. [Item] 

Correspondence dated November 7, 2020 from Bruce and Maureen Russell regarding Development Variance Permit DV 2A 20, 7821 Ships Point Road (Ivan) for receipt. [Item] 

Correspondence dated November 12, 2020 from Alain and Catherine Blancard regarding Development Variance Permit DV 2A 20, 7821 Ships Point Road (Ivan) for receipt. [Item] 

Correspondence dated November 12, 2020 from Brad and Tracy Shuya regarding Development Variance Permit DV 2A 20, 7821 Ships Point Road (Ivan) for receipt. [Item] 

Consideration of the addendum will be given regarding adjacent property owner comments relating to Development Variance Permit DV 2A 20, 7821 Ships Point Road (Ivan).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT the board approve Development Variance Permit DV 2A 20, 7821 Ships Point Road (Ivan) to reduce the front yard setback pertaining to Baynes Drive from 4.5 metres to 2.5 metres for the foundation of a carriage house, and from 2.5 metres to 1.9 metres for the eaves of a carriage house, on property described as Lot 72, District Lot 26, Newcastle District, Plan 18550, PID 003-758-053 (7821 Ships Point Road);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.

Report dated November 12, 2020 regarding comments received from First Nations and external agencies, the response by the applicant to those comments and to recommend that the applications to amend the Rural Comox Valley Official Community Plan and Rural Comox Valley Zoning Bylaw be refused for receipt. [Item] 

THAT the applications by 3L Developments Inc. to amend Bylaw No. 2042 being the Rural Comox Valley Official Community Plan Bylaw, 1998, Bylaw No. 337, being the Rural Comox Valley Official Community Plan Bylaw No 337, 2014, and Bylaw No. 520, being the Rural Comox Valley Zoning Bylaw No. 520, 2019, in order to subdivide and develop lands legally known as:
• That Part of the NW ¼ of Section 10, Township 9, Comox District, Plan 552G, Lying West of Puntledge River, except that part in Plan VIP70188 and EPP24391 (PID 000-866-792);
• The south west ¼ of Section 15, Township 9, Comox District, Plan 552G, except that part shown coloured red on Plan 79 RW and except that part in plan VIP70188 (PID 000-866-814);
• That Part of the north ½ section 14, Township 9, Comox District, Plan 552G lying to the South of the North bank of the Puntledge River (PID 003-922-308);
• That Part of the south east ¼ of section 14, Township 9, Comox District, Plan 552G lying to the west of the east bank of the Puntledge River except those parts in Plans 8304 and 9343 (PID 003-922-391);
• The south west ¼ section of Section 14, Township 9, Comox District, Plan 552G, except that part in Plan 9343 and except that part shown coloured red on Plan 829 R.W. (PID 003-924-033);
• Lot A Sections 10 and 15, Township 9, Comox District, Plan EPP23059 (PID 028-915-194);
be refused.

Report dated November 3, 2020 regarding the possibility of reducing the minimum lot size for keeping backyard chickens in the rural areas of the Comox Valley Regional District for receipt. [Item] 

Report dated November 2, 2020 regarding the Regional Adaptation Strategies: Vancouver Island report and possible participation in the implementation phase for receipt. [Item] 

Foster Richardson, Project Manager, Regional Adaptation Program BC Agriculture & Food Climate Action Initiative, to present information regarding the Regional Adaptation Strategies: Vancouver Island.

THAT the Comox Valley Regional District participate in the implementation phase of the Regional Adaptation Strategies: Vancouver Island as administered by BC Agriculture and Food Climate Action Initiative.

Report dated November 5, 2020 seeking approval to use $40,000 of Electoral Area Community Works Funds for a contribution towards the installation of four Electric Vehicle Charging Stations at four publicly owned properties; and an amendment to the 2020-2024 financial plan for the RGS Service 512 for receipt. [Item] 

THAT $40,000 of Electoral Area Community Works Funds, equally distributed between defined Baynes Sound – Denman/ Hornby Islands (Electoral Area A), Lazo North (Electoral Area B), and Puntledge – Black Creek (Electoral Area C), be committed to support the installation of four (4) electric vehicle charging stations to be situated on publicly owned properties within the Comox Valley.

Report dated November 9, 202 regarding a recommendation to extend the Hornby Island Community Economic Enhancement Corporation(HICEEC) contract to December 31, 2023 with for the provision of economic enhancement activities on Hornby Island for receipt. [Item] 

Karen Ross, Economic Enhancement Officer, HICEEC, to present information regarding the renewal of the HICEEC contract to provide economic enhancement activities on Hornby Island.

THAT the directors approve a three-year contract extension to be signed with HICEEC for the provision of economic enhancement activities on Hornby Island.

Report dated October 22, 2020 regarding a request from the Hornby Island Residents' and Ratepayers' Association (HIRRA) to work with HIRRA, and the Denman Island Residents’ and Ratepayers’ Association to undertake an Animal Control Bylaw feasibility study for Hornby Island and Denman Island in 2021 for receipt. [Item] 

THAT a feasibility study be conducted to explore options and costs associated with animal control services on Hornby Island and Denman Island in 2021;

AND FURTHER THAT $12,000 be included in the proposed 2021 – 2025 Financial Plan to be funded by both the Hornby Island Feasibility Study Fund, Function 155, and the Denman Island Feasibility Study Fund, Function 154.

Report dated November 9, 2020 regarding the method and required legislative process for the proposed restructuring of several existing regulatory services to streamline service delivery and achieve efficiencies respecting governance, administration, and public communication for receipt. [Item] 

THAT staff be directed to pursue the restructuring of regulatory services in the Electoral Areas, as outlined in the staff report dated November 9, 2020, by bringing forward:
- A communications plan to inform and engage residents; and
- The necessary bylaws to merge and repeal the applicable service establishment bylaws.

Report dated November 3, 2020 regarding an update on the dollar amount sought in the submission of a Community Economic Recovery Infrastructure Program grant application for the expansion of the Bates Road parking area and the development of the Coupland Loop trail into an accessible trail for receipt. [Item] 

Report dated November 10, 2020 regarding the results of the roadside garbage and recycling collection engagement survey, and next steps towards the establishment of a roadside garbage and recycling collection service within the electoral areas of the Comox Valley Regional District for receipt. [Item] 

THAT staff bring forward a Phase II Public Engagement plan for the proposed roadside garbage, recycling and yard waste collection services, and consult on the proposed service area within the electoral areas of the Comox Valley Regional District.

Report dated November 10, 2020 regarding the Royston Water Local Service Area (WLSA) renewed water supply agreement with the Village of Cumberland for receipt. [Item] 

THAT the Royston water supply agreement between the Comox Valley Regional District and the Village of Cumberland attached as Appendix A be approved;

AND FURTHER THAT the Chair and Corporate Officer be authorized to execute the agreement.

Report dated November 12, 2020 regarding the proposed 2021 water services agreement with the Graham Lake Improvement District (GLID) for the Denman Island Water Local Service Area (DIWLSA), for receipt. [Item] 

THAT the 2021 water services agreement between the Comox Valley Regional District and the Graham Lake Improvement District, attached as Appendix A to the staff report dated November 12, 2020 be approved;

AND FURTHER THAT the Chair and Corporate Officer be authorized to execute the agreement.

Report dated November 9, 2020 regarding the concept of a singular Alternative Approval Process (AAP) to occur once each year and cover all AAPs at the same time (when possible) for receipt. [Item] 

THAT the board approve the concept of the singular alternative approval process, to occur in May/June 2021;

AND FURTHER THAT the following projects be considered for the singular Alternative Approval Process (AAP) with additional presentation at subsequent committee, commission or board meetings as needed:
- Rural Cumberland Fire Maximum Requisition Increase
- Electoral Areas Community Halls Service Establishment
- Saratoga Pest Management Service Establishment;

AND FINALLY THAT the final set of projects for the singular AAP be determined in February 2021, including any required bylaw readings and / or project logistics.

THAT the addendum be considered.

Comments from property owners adjacent to the property pertaining to Development Variance Permit DV 5B 20, Unaddressed lot, Galleon Way (116032 BC Ltd) will be posted here prior to the meeting.

Comments from property owners adjacent to the property pertaining to Development Variance Permit DV 2A 20, 7821 Ships Point Road (Ivan) will be posted here prior to the meeting.