NOTICE OF A SPECIAL MEETING
ELECTORAL AREAS SERVICES COMMITTEE


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Monday, November 23, 2020
Civic Room, 770 Harmston Avenue, Courtenay, BC commencing at 1:00 pm.

The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting may include participation by members of the committee via electronic communication.

This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD Legislative Services Department to request to appear as a delegation. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas

In the event of an emergency the public gathering place is the parking lot outside the Civic Room.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
C. MANAGEMENT REPORT:
D. REPORTS:
1) BACKYARD CHICKENS IN ELECTORAL AREAS
 
Report dated November 3, 2020 regarding the possibility of reducing the minimum lot size for keeping backyard chickens in the rural areas of the Comox Valley Regional District for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
2) REQUEST FOR ANIMAL CONTROL FEASIBILITY STUDY
 
Report dated October 22, 2020 regarding a request from the Hornby Island Residents' and Ratepayers' Association (HIRRA) to work with HIRRA, and the Denman Island Residents’ and Ratepayers’ Association to undertake an Animal Control Bylaw feasibility study for Hornby Island and Denman Island in 2021 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT a feasibility study be conducted to explore options and costs associated with animal control services on Hornby Island and Denman Island in 2021;

AND FURTHER THAT $12,000 be included in the proposed 2021 – 2025 Financial Plan to be funded by both the Hornby Island Feasibility Study Fund, Function 155, and the Denman Island Feasibility Study Fund, Function 154.
208All1 person/1 vote
 
3) RESTRUCTURING OF REGULATORY SERVICES
 
Report dated November 9, 2020 regarding the method and required legislative process for the proposed restructuring of several existing regulatory services to streamline service delivery and achieve efficiencies respecting governance, administration, and public communication for receipt. [Item
209AllWeighted
 
Recommendation:
 
THAT staff be directed to pursue the restructuring of regulatory services in the Electoral Areas, as outlined in the staff report dated November 9, 2020, by bringing forward:
- A communications plan to inform and engage residents; and
- The necessary bylaws to merge and repeal the applicable service establishment bylaws.
209AllWeighted
 
4) SEAL BAY PARK GRANT APPLICATION
 
Report dated November 3, 2020 regarding an update on the dollar amount sought in the submission of a Community Economic Recovery Infrastructure Program grant application for the expansion of the Bates Road parking area and the development of the Coupland Loop trail into an accessible trail for receipt. [Item
209AllWeighted
 
5) ROYSTON WATER LOCAL SERVICE AREA – WATER SUPPLY AGREEMENT
 
Report dated November 10, 2020 regarding the Royston Water Local Service Area (WLSA) renewed water supply agreement with the Village of Cumberland for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the Royston water supply agreement between the Comox Valley Regional District and the Village of Cumberland attached as Appendix A be approved;

AND FURTHER THAT the Chair and Corporate Officer be authorized to execute the agreement.
207All1 person/1 vote
 
6) DENMAN ISLAND WATER LOCAL SERVICE AREA - 2021 WATER SERVICES AGREEMENT
 
Report dated November 12, 2020 regarding the proposed 2021 water services agreement with the Graham Lake Improvement District (GLID) for the Denman Island Water Local Service Area (DIWLSA), for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the 2021 water services agreement between the Comox Valley Regional District and the Graham Lake Improvement District, attached as Appendix A to the staff report dated November 12, 2020 be approved;

AND FURTHER THAT the Chair and Corporate Officer be authorized to execute the agreement.
207All1 person/1 vote
 
7) SINGULAR ALTERNATE APPROVAL PROCESS 2021
 
Report dated November 9, 2020 regarding the concept of a singular Alternative Approval Process (AAP) to occur once each year and cover all AAPs at the same time (when possible) for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT the board approve the concept of the singular alternative approval process, to occur in May/June 2021;

AND FURTHER THAT the following projects be considered for the singular Alternative Approval Process (AAP) with additional presentation at subsequent committee, commission or board meetings as needed:

- Rural Cumberland Fire Maximum Requisition Increase
- Electoral Areas Community Halls Service Establishment
- Saratoga Pest Management Service Establishment;

AND FINALLY THAT the final set of projects for the singular AAP be determined in February 2021, including any required bylaw readings and / or project logistics.
208All1 person/1 vote
 
8) ROYSTON/UNION BAY SEWER EXTENSION PROJECT - COMMITMENT TO WORK WITH K’ÓMOKS FIRST NATION
 
Report dated November 17, 2020 regarding the Comox Valley Regional District’s commitment to continue to work with K’ómoks First Nation to advance and implement a sewer servicing solution for the south region for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT the Comox Valley Regional District remains committed to working with K’ómoks First Nation towards implementation of the Royston/Union Bay Sewer Extension Project;

AND FURTHER THAT this commitment will take the form of exploring all opportunities to fund the project, lobbying provincial and federal government for their support of the project, and working with provincial staff to advance the project towards implementation;

AND FURTHER THAT this recommendation form the basis of a Memorandum of Understanding between Comox Valley Regional District and K’ómoks First Nation;

AND FINALLY THAT this report and recommendations be shared with K’ómoks First Nation.
208All1 person/1 vote
 
9) 2020 - 2024 FINANCIAL PLAN – EMERGENCY PROGRAM SERVICE, FUNCTION 271 BUDGET AMENDMENT
 
Report dated November 19, 2020 regarding a budget amendment to the 2020 - 2024 Financial Plan – Emergency Program Service, Function 271 for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the 2020-2024 financial plan and capital expenditure program for the Electoral Areas Emergency Program Service, function 271 be amended by increasing capital expenditures in 2020 by $8,000 to accommodate the purchase and installation of a sea-can container to be located at the Oyster River Fire Hall;

AND FURTHER THAT the purchase and installation costs be funded by a transfer of $4,000 (50%) from the future expenditures reserves for the service with the remaining 50% by way of a contribution from the Strathcona Regional District as per contribution agreement.
209A, B, CWeighted
 
E. NEW BUSINESS:
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
G. MEDIA QUESTIONS:
H. IN-CAMERA:
I. TERMINATION:
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