NOTICE OF MEETING
ELECTORAL AREAS SERVICES COMMITTEE
Monday, December 7, 2020
Civic Room, 770 Harmston Avenue, Courtenay, BC commencing at 10:00 am.

The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting may include participation by members of the committee via electronic communication.

This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD Legislative Services Department to request to appear as a delegation. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas

In the event of an emergency the public gathering place is the parking lot outside the Civic Room.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. MANAGEMENT REPORT:
Elelctoral Areas Services Committee management report dated December 2020 for receipt. [Item] 
208All1 person/1 vote
 
C. REPORTS:
1) ADVISORY PLANNING COMMISSION MINUTES
 
Minutes of the Area B Advisory Planning Commission meeting held November 24, 2020 for receipt. [Item] 
208All1 person/1 vote
 
2) ELECTORAL AREA B - DEVELOPMENT VARIANCE PERMIT DV 6B 20 - 1565 RYAN ROAD EAST (JOSEPH)
 
Report dated November 26, 2020 regarding Development Variance Permit DV 6B 20, 1565 Ryan Road East (Joseph) to reduce the minimum front and side yard setbacks for a proposed addition to a single detached dwelling for receipt. [Item] 
208 and 213A, B, C1 person/1 vote
 
Consideration of the addendum will be given regarding adjacent property owner comments relating to Development Variance Permit DV 6B 20, 1565 Ryan Road East (Joseph).
 
Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.
 
Recommendation:
 
THAT the Comox Valley Regional District Board approve the Development Variance Permit DV 6B 20 (Joseph) to reduce the following minimum setbacks for a proposed addition to a single detached dwelling:

• Front yard (Ryan Road East) setback from 7.5 metres to 3.7 metres for its foundation;
• Front yard (Ryan Road East) setback from 5.5 metres to 3.2 metres for its eaves; and
• Side yard (east) setback from 3.5 metres to 1.5 metres for its foundation;

on property described as Lot 9, District Lot 114, Comox District, Plan 30373, PID 001-252-992 (1565 Ryan Road East) with the condition that a visual buffer along the portion of the proposed addition be implemented and maintained for the life of this building;

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
3) FANNY BAY VOLUNTEER FIRE DEPARTMENT, MUTUAL AID AGREEMENT
 
Report dated December 2, 2020 regarding the renewal of a fire service mutual aid agreement with the Deep Bay Improvement District and the Ships Point Improvement District, to allow the Fanny Bay Volunteer Fire Department to request assistance, or respond to a request for assistance with neighbouring fire departments for receipt. [Item] 
207All1 person/1 vote
 
Recommendation:
 
THAT the Comox Valley Regional District, representing the Fanny Bay fire protection service, endorse the renewal of a mutual aid agreement with the Deep Bay Improvement District and the Ships Point Improvement District, by extending the term to March 15, 2025.

AND FURTHER THAT the Chair and the Corporate Legislative Officer be authorized to execute the agreement.
210AllWeighted
 
D. NEW BUSINESS:
E. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
Recommendation:
 
THAT the addendum be considered.
208All1 person/1 vote
 
1) Adjacent property owner comments regarding Development Variance PermitDV 6B 20, 1565 Ryan Road East (Joseph
 
Comments from property owners adjacent to the property pertaining to Development Variance Permit DV 6B 20, 1565 Ryan Road East (Josephx will be posted here prior to the meeting.
 
F. MEDIA QUESTIONS:
G. IN-CAMERA:
Recommendation:
 
THAT the committee adjourn to an in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:

90(1)(f) Law enforcement, if the committee/board considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; and,
90(1)(g) Litigation or potential litigation affecting the regional district.
208All1 person/1 vote
 
H. DELEGATIONS:
1) PRESENTATION FROM MINISTRY OF TRANSPORTATION AND INFRASTRUCTURE
 
Kellen Truant, Ministry of Transportation and Infrastructure, to present information regarding road services and maintenance in the rural areas.
 
I. TERMINATION:
Meeting Web Page