NOTICE OF MEETING
COMOX VALLEY REGIONAL DISTRICT BOARD


Tuesday, December 8, 2020
Civic Room of the regional district offices, 770 Harmston Avenue, Courtenay, BC commencing at 4:00 pm.

The chair of the board will preside over the meeting according to the CVRD procedure bylaw. This meeting may include participation by members of the board via electronic communication.

In response to the COVID-19 pandemic and in accordance with Ministerial Order 192, public in-person attendance is not permitted. If members of the public wish to provide input, they should contact the
CVRD Legislative Services Department. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas

The in-camera session of the board meeting will commence immediately following the open session.

In the event of an emergency the public gathering place is the parking lot outside the Civic Room.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
The presiding member will provide the territory acknowledgment and read the following article from the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) available online at www.un.org:

Article 21: Indigenous peoples have the right, without discrimination, to the improvement of their economic and social conditions, including, inter alia, in the areas of education, employment, vocational training and retraining, housing, sanitation, health and social security;

States shall take effective measures and, where appropriate, special measures to ensure continuing improvement of their economic and social conditions. Particular attention shall be paid to the rights and special needs of indigenous elders, women, youth, children and persons with disabilities.
 
B. IN-CAMERA MEETING:
Recommendation:
 
THAT the board adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:

90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;

AND FINALLY THAT the in-camera portion convene immediately following the open portion of the meeting.
208All1 person/1 vote
 
C. ADOPTION OF MINUTES:
Comox Valley Regional District Board minutes dated November 24, 2020 for adoption. [Item
208All1 person/1 vote
 
D. BUSINESS ARISING FROM MINUTES:
E. PETITIONS AND DELEGATIONS:
1) PUNTLEDGE RIVER FOREST PROTECTION SOCIETY
 
Graham Hilliar, Puntledge River Forest Protection Society, to present information regarding the protection of the timber which is owned by Hancock Timber Resource Group on the BC Hydro property in the Bevan and Bear Bait Trails area. [Item
 
F. REPORTS:
1) INTEGRATED REGIONAL TRANSPORTATION SELECT COMMITTEE - NOVEMBER 26, 2020
 
Integrated Regional Transportation Select Committee minutes dated November 26, 2020 for receipt. [Item
208All1 person/1 vote
 
Recommendation #1
 
THAT the Integrated Regional Transportation Select Committee disband with consideration to establishing a select committee on transportation matters if required at a later time.
208AllWeighted
 
2) REALLOCATION REQUEST – FUNCTION 451 CONNECT WARMING CENTRE
 
Report dated December 3, 2020 regarding a request from the Coalition to End Homelessness for the reallocation of approved funding to create a permanent drop-in centre to the Connect Warming Centre for receipt. [Item
209A, B, C, Cty, CmbWeighted
 
Recommendation:
 
THAT the remaining $50,000 allocated for the establishment of a permanent drop-in centre project in 2019 be reallocated to the Connect Warming Centre to cover operating costs;

AND FINALLY THAT the re-allocation be reflected as an addendum to the Comox Valley Coalition to End Homelessness Five Year Action Plan (2020 – 2024).
209A, B, C, Cty, CmbWeighted
 
3) REVENUE ANTICIPATION BORROWING BYLAW NO. 629, 2021
 
Report dated November 18, 2020 regarding Bylaw No. 629 being "Revenue Anticipation Borrowing Bylaw No 629, 2021" for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT the Comox Valley Regional District Board approve "Revenue Anticipation Borrowing Bylaw No. 629, 2021" for the 2021 fiscal year.
208All1 person/1 vote
 
4) CHAIR/VICE CHAIR REMUNERATION
 
Report dated December 2, 2020 regarding the arrangement for the division of the Board Chair’s remuneration with the Vice-Chair for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT $5000 of the 2021 Chair remuneration be allocated to the vice-chair for the period December 1, 2020 to November 1, 2021 in recognition of the vice-chair’s role in supporting the chair including acting as co-chair of the Comox Strathcona Waste Management Board.
208All1 person/1 vote
 
G. BYLAWS AND RESOLUTIONS:
First, second and third readings
 
1) RECOMMENDATIONS for Bylaw No. 629 being "Revenue Anticipation Borrowing Bylaw No. 629, 2021"
 
THAT Bylaw No. 629, being “Revenue Anticipation Borrowing Bylaw No. 629, 2021” be given first and second readings concurrently. [Item
208All1 person/1 vote
 
THAT Bylaw No. 629 being "Revenue Anticipation Borrowing Bylaw No. 629, 2021" be read a third time.
208All1 person/1 vote
 
H. NEW BUSINESS:
1) UNITED NATIONS DECLARATION ON RIGHTS OF INDIGENOUS PEOPLES
 
Correspondence dated November 30, 2020 from Director Cole-Hamilton regarding a review of the CVRD Indigenous Relations Framework in response to the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) for receipt. [Item
208All1 person/1 vote
 
NOTE: This correspondence was updated at 11:55 am, December 7, 2020.
 
Requested Action:
 
THAT staff be directed to provide a report that considers implementation measures related to the United Nations Declaration on the Rights of Indigenous Peoples, as outlined in the Indigenous Relations Framework approved by the Comox Valley Regional District Board on January 28, 2020.
208All1 person/1 vote
 
2) MUNICIPAL FINANCE AUTHORITY OF BC APPOINTMENT OF MEMBER
 
Correspondence dated November 24, 2020 from Peter Urbanc, Cheif Executive Officer, Municipal Finance Authority, regarding the appointment of a member and alternate to the Municipal Finance Authority of BC for 2021 for receipt. [Item
208All1 person/1 vote
 
Requested Action:
 
THAT Director Grieve and Director Hamir be appointed to the Municipal Finance Authority (MFA) of BC, as member and alternate member respectively, for a one-year period expiring February 2022;

AND FURTHER THAT remuneration and expenses be paid for meeting attendance provided remuneration and/or expenses are not paid directly by the external organization.
208All1 person/1 vote
 
3) EMERGENCY OPERATIONS CENTRE POLICY GROUP
 
Correspondence dated December 3, 2020 regarding the Emergency Operations Centre Policy Group decision-making process for receipt. [Item
208All1 person/1 vote
 
Requested Action:
 
THAT the Chair of the Comox Valley Regional District Board and the Chair of the Electoral Areas Services Committee be appointed to the Comox Valley’s Regional Emergency Operations Centre Policy Group in response to the ongoing COVID-19 pandemic;

AND FURTHER THAT the Policy Group be tasked with providing leadership and strategic direction/decision making on Emergency Operations Centre policy matters and act as the key communications liaison point between senior government and health officials and the local emergency operations centre and local jurisdictions.
208All1 person/1 vote
 
I. ADDENDUM - UPON APPROVAL OF THE BOARD:
J. MEDIA QUESTIONS:
K. TERMINATION:
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