The presiding member will provide the territory acknowledgment and read the following article from the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) available online at www.un.org:

Article 22: Particular attention shall be paid to the rights and special needs of indigenous elders, women, youth, children and persons with disabilities in the implementation of this Declaration;

States shall take measures, in conjunction with indigenous peoples, to ensure that indigenous women and children enjoy the full protection and guarantees against all forms of violence and discrimination.

THAT the board adjourn to an in-camera session pursuant to the following sub-section(s) of section 90 of the Community Charter:

90(1)(c) Labour relations or employee negotiations; and,
90(1)(f) Law enforcement, if the committee/board considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment;

AND FINALLY THAT the in-camera portion convene immediately following the open portion of the meeting.

Comox Valley Regional District Board minutes dated December 8, 2020 for adoption. [Item] 

Tim Ennis, Executive Director, Comox Valley Land Trust (CVLT) to provide information regarding the Comox Valley Conservation Partnership (CVCP) and support for establishing a regional parks service. [Item] 

Electoral Areas Services Committee minutes dated December 7, 2020 for receipt. [Item] 

THAT the Comox Valley Regional District Board approve the Development Variance Permit DV 6B 20 (Joseph) to reduce the following minimum setbacks for a proposed addition to a single detached dwelling:

• Front yard (Ryan Road East) setback from 7.5 metres to 3.7 metres for its foundation;
• Front yard (Ryan Road East) setback from 5.5 metres to 3.2 metres for its eaves; and
• Side yard (east) setback from 3.5 metres to 1.5 metres for its foundation;

on property described as Lot 9, District Lot 114, Comox District, Plan 30373, PID 001-252-992 (1565 Ryan Road East) with the condition that a visual buffer along the portion of the proposed addition be implemented and maintained for the life of this building;

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.

THAT the Comox Valley Regional District, representing the Fanny Bay fire protection service, endorse the renewal of a mutual aid agreement with the Deep Bay Improvement District and the Ships Point Improvement District, by extending the term to March 15, 2025.

AND FURTHER THAT the Chair and the Corporate Legislative Officer be authorized to execute the agreement.

Sewage Commission minutes dated December 8, 2020 for receipt. [Item] 

Water Committee minutes dated December 8, 2020 for receipt. [Item] 

Report dated December 8, 2020 regarding an update on the Homelessness Supports Service Bylaw review for receipt. [Item] 

Report dated December 8, 2020 regarding information on a regional parks service for receipt. [Item] 

THAT staff be directed to undertake a regional parks background study to explore current best management practices, to review service delivery models for operations and funding, to assess the application of the regional park service and the steps required to activate it, and to review local park and greenway plans to identify possible alignment with a regional parks service by committing $25,000 from the Regional Feasibility Study Service (Function 150);

AND FURTHER THAT staff work with the municipal park managers and the Chief Administrative Officers in the preparation of the background study to identify a general direction for a regional parks service for the board to consider.

Report dated December 8, 2020 regarding the results of the alternative approval process that was conducted to seek the approval of the electors for Bylaw No. 614 being “Greater Merville Fire Protection Service Loan Authorization Bylaw No. 614, 2020” for receipt. [Item] 

Report dated December 10, 2020 regarding an update on bus stop infrastructure in the electoral areas and a budget amendment to the 2020-2024 financial plan in order to complete bus stop improvements for receipt. [Item] 

THAT the 2020-2024 financial plan and capital expenditure program for the Comox Valley Transit Service, function 780, be amended by increasing minor capital expenditures in 2021 by $50,000 to undertake bus stop improvements in the electoral areas;

AND FURTHER THAT the project be funded by an equivalent increase in other revenue to be provided by the Transit Minor Betterments Program through the BC Ministry of Transportation and Infrastructure.

Report dated December 9, 2020 to present the results of the referendum and to recommend proceeding with dissolution of the Union Bay Improvement District (UBID) and conversion to CVRD services for receipt. [Item] 

THAT, in light of 72 per cent of landowners voting in favour of dissolving the Union Bay Improvement District (UBID) and converting to Comox Valley Regional District (CVRD) service areas in the UBID conducted referendum on November 28, 2020, and in light of the UBID Board supporting the conversion, the CVRD Board support the conversion to CVRD service areas targeting a conversion date of July 1, 2021;

AND FURTHER THAT the Ministry of Municipal Affairs be requested to provide transition and implementation funding to support the necessary transition aspects associated with policy development, training, records management, public engagement and operation/administration of the services.

Report dated December 10, 2020 regarding funding opportunities associated with community recovery and the COVID-19 pandemic, for the assignment of the $723,000 in funds provided under the BC Safe Restart grant program for receipt. [Item] 

THAT funds from BC Safe Restart be allocated as shown in the staff report dated December 10, 2020 and as follows:
- Emergency operations preparedness and community support - $200,000;
o Community partnerships and vulnerable population response through the Emergency Operations Centre; and
o Emergency Operations Centre technology and systems upgrades;
- Promoting local food security and supporting vulnerable populations through the Comox Valley Community Foundation - $100,000;
- Information Technology Resilience to support safe work, public engagement and access to services – $100,000;
- Rural fire department support for increased preparedness and required equipment – $40,000;

AND FURTHER THAT the 2020-2024 financial plan be updated to reflect the commitment of these fund assignments from the BC Safe Restart grant program.

THAT the remaining BC Safe Restart grant program funds, totalling $283,000, be retained for future allocation as the ongoing COVID-19 pandemic continues and impacts to Comox Valley Regional District service delivery is better understood;

AND FURTHER THAT the remaining funds be allocated to the following projects, with additional project details provided through the 2021-25 financial planning process:
- recreation facility upgrades;
- rural community hall support, and
- food aggregation and promoting local food security.

Report dated December 11, 2020 regarding the participation by the Village of Cumberland in the Municipal Finance Authority’s (MFA) long-term borrowing spring 2021 issue for receipt. [Item] 

THAT Bylaw No. 633 being “Comox Valley Regional District Security Issue Bylaw No. 633, 2021", be forwarded to the Comox Valley Regional Board for first, second and third readings and final adoption.

THAT Bylaw No. 634, being “Comox Valley Regional District Security Issue Bylaw No. 634, 2020", be forwarded to the Comox Valley Regional Board for first, second and third readings and final adoption. [Item] 

THAT Bylaw No. 634, being “Comox Valley Regional District Security Issue Bylaw No. 634, 2021", be forwarded to the Comox Valley Regional Board for first, second and third readings and final adoption.

THAT Bylaw No. 632 being “Comox Valley Recreation Commission Bylaw No. 632” be given first and second readings concurrently. [Item] 

THAT Bylaw No. 632 being "Comox Valley Recreation Commission Bylaw No. 632" be read a third time.

THAT Bylaw No. 632 being "Comox Valley Recreation Commission Bylaw No. 632" be adopted.

NOTE: adoption of the above bylaw requires a two-thirds affirmative vote for approval.

THAT Bylaw No. 633 being “Comox Valley Regional District Security Issuing Bylaw No. 633 , 2021” be given first and second readings concurrently. [Item] 

THAT Bylaw No.633 being "Comox Valley Regional District Security Issuing Bylaw No. 633 , 2021" be read a third time.

THAT Bylaw No. 634 being “Comox Valley Regional District Security Issuing Bylaw No. 634 , 2021” be given first and second readings concurrently. [Item] 

THAT Bylaw No.634 being "Comox Valley Regional District Security Issuing Bylaw No. 634 , 2021" be read a third time.

THAT Bylaw No. 614 being "Greater Merville Fire Protection Service Loan Authorization Bylaw No. 614, 2020" be adopted. [Item] 

THAT Bylaw No. 629 being "Revenue Anticipation Borrowing Bylaw No. 629, 2021" be adopted. [Item] 

Director Arbour to provide a verbal update on the appointment of a new alternate director for Area A.