 | ELECTORAL AREAS SERVICES COMMITTEE | |
| Monday, January 11, 2021 | ||
| Minutes of the meeting of the Electoral Areas Services Committee held on January 11, 2021 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 10:00 am. | ||
| MINUTES | ||
| Present: | ||
| Chair: | A. Hamir | Lazo North (Area B) |
| Vice-Chair: | E. Grieve | Puntledge/Black Creek (Area C) |
| Director: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| Staff: | R. Dyson | Chief Administrative Officer |
| J. Warren | Deputy Chief Administrative Officer | |
| M. Foort | Chief Financial Officer | |
| S. Smith | General Manager of Planning and Development Services | |
| M. Rutten | General Manager of Engineering Services | |
| D. DeMarzo | General Manager of Community Services | |
| J. Martens | General Manager of Corporate Services | |
| L. Dennis | Manager of Legislative Services | |
| A. Baldwin | Legislative Services Assistant | |
| ATTENDANCE: | ||||||
| Also in attendance at the meeting were D. Monteith and V. Van Tongeren, CVRD. | ||||||
| ELECTION OF CHAIR AND VICE-CHAIR: | ||||||
| James Warren, Corporate Legislative Officer, called the meeting to order and opened the floor to nominations for the position of Chair of the Electoral Area Services Committee. At the close of nominations, Director Hamir was the only nomination and as such, was declared Chair by acclamation.
James Warren called for nominations for the position of Vice-Chair of the Electoral Areas Services Committee. At the close of nominations, Director Grieve was the only nomination and as such, was declared Vice-Chair by acclamation | ||||||
| Chair Hamir assumed the role of presiding member at 10:03 am. | ||||||
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation | ||||||
| DELEGATIONS: | ||||||
| BIOSOLIDS - CAMPBELL RIVER ENVIRONMENTAL COMMITTEE | ||||||
| D. Arbour/E. Grieve: THAT the information presented by Philippe Lucas, Campbell River Environmental Committee, regarding land application of biosolids be received. [Item] | ||||||
| 208 | Carried | |||||
| HORNBY DENMAN INTERNET WORKING GROUP | ||||||
| E. Grieve/D. Arbour: THAT the information provided by Karen Ross, John Grayson, and Peter Spurr, Hornby Denman Internet Working Group, regarding the Hornby and Denman fibre optic internet project be received. [Item] | ||||||
| 208 | Carried | |||||
| MANAGEMENT REPORT: | ||||||
| D. Arbour/E. Grieve: THAT the Electoral Areas Services Committee management report dated January 2021 be received. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| DENMAN AND HORNBY ISLANDS INTERNET CONNECTIVITY OPPORTUNITY | ||||||
| D. Arbour/E. Grieve: THAT the report dated January 5, 2021 regarding funding of high-speed fibre internet landing sites on Denman and Hornby Islands and support in principle for "last-mile" funding grant application purposes on Denman and Hornby Islands be received. [Item] | ||||||
| 208 | Carried | |||||
| J. Warren, Deputy Chief Administrative Officer, provided an overview of the report regarding funding of high-speed fibre internet landing sites on Denman and Hornby Islands and support in principle for "last-mile" funding grant application purposes on Denman and Hornby Islands. | ||||||
| E. Grieve/D. Arbour: THAT the Comox Valley Regional District (CVRD) support the installation of high speed fibre internet landing sites on Denman and Hornby Islands through a financial contribution of $142,000 to the Strathcona Regional District and the Connected Coast project, to be funded by the Denman and Hornby Islands community works funds;
AND FURTHER THAT the CVRD write a letter of support for the Strathcona Regional District and Connected Coast project for their efforts to secure all necessary permits on Denman and Hornby Islands, including identification of best sites, design and tenure agreements for landings, Points of Presence and Right of Ways. | ||||||
| 208 | Carried | |||||
| D. Arbour/E. Grieve: THAT the Comox Valley Regional District (CVRD) Board support CityWest in applying to any and all Provincial and Federal programs for the construction of last mile fibre projects on Denman and Hornby Islands;
AND FURTHER THAT the board consider funding beyond the 90% threshold subject to an assessment of a CVRD service delivery model to support broadband connectivity, including public engagement prior to any formal commitments being established. | ||||||
| 208 | Carried | |||||
| SARATOGA BEACH MOSQUITO MANAGEMENT SERVICE ESTABLISHMENT | ||||||
| E. Grieve/D. Arbour: THAT the report dated January 8, 2021 regarding a Mosquito Management Service for mosquito control in the Saratoga Beach area to be included within the 2021 Singular Alternative Approval Process (AAP) be received. [Item] | ||||||
| 208 | Carried | |||||
| D. DeMarzo, General Manager of Community Services, presented an overview of the report regarding a Mosquito Management Service for mosquito control in the Saratoga Beach area to be included within the 2021 Singular Alternative Approval Process. [Item] | ||||||
| Curtis Fediuk, Duka Environmental Services Ltd., was in attendance via electronic means. | ||||||
| E. Grieve/A. Hamir: THAT the board support the advancement of the Saratoga Mosquito Management Service Establishment Project as generally outlined in the staff report dated January 8, 2021;
AND FURTHER THAT staff be directed to bring forward the necessary service establishment bylaw and related legislative requirements for consideration of readings and inclusion with the singular Alternative Approval Process to seek participating area approval. | ||||||
| 208 | Carried | |||||
| The committee recessed at 11:18 am and reconvened at 11:25 am. | ||||||
| NEW ELECTORAL AREA COMMUNITY HALLS SERVICES | ||||||
| D. Arbour/E. Grieve: THAT the report dated January 7, 2021 regarding the proposed establishment of services to provide consistent and stable funding to community halls in the electoral areas be received. [Item] | ||||||
| 208 | Carried | |||||
| D. DeMarzo, General Manager of Community Services, presented an overview of the report regarding the proposed establishment of services to provide consistent and stable funding to community halls in the electoral areas. [Item] | ||||||
| D. Arbour/E. Grieve: THAT the board support the Electoral Areas Community Halls Services Project as outlined in the staff report dated January 7, 2021;
AND FURTHER THAT staff be directed to bring forward the necessary service establishment bylaws and related logistics for consideration of readings and inclusion with the singular Alternative Approval Process to seek participating area approval. | ||||||
| 208 | Carried | |||||
| JACKSON DRIVE SEWER SERVICE PARCEL TAX AMENDMENT | ||||||
| D. Arbour/E. Grieve: THAT the report dated January 8, 2021 regarding an amendment to the Jackson Drive Sewer Service Parcel Tax Bylaw No. 2749, 2005 to align the parcel tax with the financial requirements outlined in the Jackson Drive Sewer Service 2021-2025 Financial Plan be received. [Item] | ||||||
| 207 | Carried | |||||
| D. Monteith, Manager of Liquid Waste Management Planning, provided an overview of the report regarding an amendment to the Jackson Drive Sewer Service Parcel Tax Bylaw No. 2749, 2005. | ||||||
| E. Grieve/A. Hamir: THAT the board consider giving readings to Bylaw No. 630 “Jackson Drive Sewer Service Parcel Tax Bylaw No. 2749, 2005 Amendment No. 5.” as attached to the staff report dated January 8, 2021. | ||||||
| 207 | Carried | |||||
| KING COHO WASTEWATER SERVICE PARCEL TAX AMENDMENT | ||||||
| E. Grieve/D. Arbour: THAT the report dated January 8, 2021 regarding an amendment to the King Coho Wastewater Service Parcel Tax Bylaw No. 563, 2018 to align the parcel tax with the financial requirements outlined in the proposed King Coho Wastewater Service 2021-2025 Financial Plan be received. [Item] | ||||||
| 207 | Carried | |||||
| D. Monteith, Manager of Liquid Waste Management Planning, provided an overview of the report regarding an amendment to the King Coho Wastewater Service Parcel Tax Bylaw No. 563, 2018. | ||||||
| D. Arbour/E. Grieve: THAT the board consider giving readings to Bylaw No. 631 “King Coho Wastewater Service Parcel Tax Bylaw No. 563, 2018, Amendment No. 2” as attached to the staff report dated January 8, 2021. | ||||||
| 207 | Carried | |||||
| TERMINATION: | ||||||
| D. Arbour/E. Grieve: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 11:51 am. | ||||||
| Confirmed by: ____________________________________ Arzeena Hamir Chair | |
| Certified Correct: ____________________________________ Lisa Dennis Manager of Legislative Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant These minutes were received by the Comox Valley Regional District board on the _________ day of _______, 20___. |