NOTICE OF MEETING
ELECTORAL AREAS SERVICES COMMITTEE


Monday, January 25, 2021
Civic Room, 770 Harmston Avenue, Courtenay, BC commencing at 10:00 am.

The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting may include participation by members of the committee via electronic communication.

In response to the COVID-19 pandemic and in accordance with Ministerial Order 192, public in-person attendance is not permitted. If members of the public wish to provide input, they should contact the Legislative Services Department. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas


In the event of an emergency the public gathering place is the parking lot outside the Civic Room.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
C. MANAGEMENT REPORT:
Electoral Areas Services Committee management report dated January 2021 for receipt. [Item
208All1 person/1 vote
 
D. PUBLIC INPUT – 2021-2025 FINANCIAL PLAN:
Staff will provide a summary of public input received in regards to the 2021-2025 proposed financial plan and the specific CVRD services under consideration.

Members of the public may submit comments, questions, or feedback on the 2021-2025 proposed financial plan here: www.comoxvalleyrd.ca/budgetinquiries.
 
E. REPORTS:
1) CVRIS GRANT APPLICATION - HORNBY ISLAND FIRE RESCUE TRAINING FACILITY
 
Report dated January 22, 2021 seeking board approval to apply to the Provincial Government for the COVID-19 Resilience Infrastructure Stream (CVRIS) grant program for Hornby Island Fire Rescue to enhance the department training facility for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the Comox Valley Regional District Board supports an application to the COVID-19 Resilience Infrastructure Stream (CVRIS) grant program in an amount of $90,484 for Hornby Island Fire Rescue to make improvements to their existing training facility.

AND FURTHER THAT the Comox Valley Regional District provide support and grant funds management.
207All1 person/1 vote
 
2) 2021-2025 PROPOSED FINANCIAL PLAN - BUDGET PRESENTATIONS
 
Kevin Douville, Manager of Financial Planning, will introduce the 2021-2025 financial planning process and provide information on the overall consolidated budget.
 
3) 2021-2025 FINANCIAL PLAN - WEED CONTROL FUNCTION 296
 
Report dated January 20, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Weed Control Service, function 296 for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the proposed 2021-2025 financial plan for the Weed Control Service, function 296 be approved.
209A, B, CWeighted
 
4) 2021-2025 FINANCIAL PLAN - DENMAN ISLAND COMMUNITY PARKS AND GREENWAYS FUNCTION 619
 
Report dated January 20, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Denman Island Community Parks and Greenways Service, function 619 for receipt. [Item
207All1 person/1 vote
 
Recommendation #1:
 
THAT the proposed 2021 – 2025 financial plan for the Denman Island Parks and Greenways Service, function 619, be approved.
207All1 person/1 vote
 
Recommendation #2:
 
THAT the board commit $180,000 of Area A Community Works Funds for the Denman Cross Island Trail project in 2022.
208All1 person/1 vote
 
5) 2021-2025 FINANCIAL PLAN - HORNBY ISLAND COMMUNITY PARKS AND GREENWAYS FUNCTION 620
 
Report dated January 20, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Hornby Island Community Parks and Greenways Service, function 620 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2021 – 2025 financial plan for the Hornby Island Community Parks and Greenways Service, function 620, be approved.
207All1 person/1 vote
 
6) 2021-2025 FINANCIAL PLAN - BAYNES SOUND A, B AND C PARKS AND GREENWAYS SERVICE FUNCTION 621
 
Report dated January 21, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Baynes Sound portion of Electoral Area A, B and C Parks and Greenways Service, function 621 for receipt. [Item
209A, B, CWeighted
 
Recommendation #1:
 
THAT the proposed 2021 – 2025 financial plan for the Baynes Sound portion of Electoral Area A, B and C Parks and Greenways Service, function 621, be approved.
209A, B, CWeighted
 
Recommendation #2:
 
THAT the board commit the following allocations of Community Works Funds:
a. Area B Community Works Funds for Seal Bay Park Bates Road parking improvements of $100,000 in 2021 to supplement the $200,000 committed in 2020;
b. Area B Community Works Funds for Seal Bay Park Coupland Loop trail improvements of $110,000 in 2022 to supplement the $140,000 committed in 2020;
c. Area B Community Works Funds for Nymph Falls Park improvements in the amounts of $50,000 in 2022, $100,000 in 2023 to supplement the $150,000 committed in 2020, and $200,000 in 2024;
d. Area B Community Works Funds for Dyke Road Park improvements in the amount of $150,000 in 2025;
e. Area C Community Works Funds for Morrison Creek Conservation Area bridge construction of $41,627 to supplement previously committed funds;
f. Area C Community Works Funds for One Spot trail improvements and extensions in the amounts of $200,000 in 2022, $700,000 in 2023, and $200,000 in 2025.
208All1 person/1 vote
 
7) 2020-2024 FINANCIAL PLAN - RURAL CUMBERLAND FIRE PROTECTION FUNCTION 210
 
Report dated January 20, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Rural Cumberland Fire Protection Service, function 210. [Item
209A, CWeighted
 
Recommendation:
 
THAT the proposed 2021-2025 financial plan for Rural Cumberland Fire Protection Service, function 210, be approved.
209A, CWeighted
 
8) 2021-2025 FINANCIAL PLAN - DENMAN ISLAND FIRE PROTECTION FUNCTION 215
 
Report dated January 20, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Denman Island Fire Protection Service, function 215. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2021-2025 financial plan for the Denman Island Fire Protection Service, function 215, be approved.
207All1 person/1 vote
 
9) 2021-2025 FINANCIAL PLAN - 2020-2024 FINANCIAL PLAN – HORNBY ISLAND FIRE PROTECTION FUNCTION 220
 
Report dated January 20, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Hornby Island Fire Protection Service, function 220 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2021-2025 financial plan for the Hornby Island Fire Protection Service, function 220, be approved.
207All1 person/1 vote
 
10) 2021-2025 FINANCIAL PLAN - FANNY BAY FIRE PROTECTION SERVICE FUNCTION 225
 
Report dated January 21, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Fanny Bay Fire Protection Service, function 225 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2021-2025 financial plan for Fanny Bay Fire Protection Service, function 225, be approved.
207All1 person/1 vote
 
11) 2021-2025 FINANCIAL PLAN - BATES/HUBAND FIRE PROTECTION 228
 
Report dated January 21, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Bates/Huband Fire Protection Service, function 228 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2021 – 2025 financial plan for the Bates/Huband Fire Protection Service, function 228, be approved.
207All1 person/1 vote
 
12) 2020-2024 FINANCIAL PLAN - GREATER MERVILLE FIRE PROTECTION FUNCTION 237
 
Report dated January 21, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Greater Merville Fire Protection Service, function 237 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2021-2025 financial plan for the Greater Merville Fire Protection Service, function 237, be approved.
207All1 person/1 vote
 
13) 2021-2025 FINANCIAL PLAN - MT. WASHINGTON RESORT COMMUNITY FIRE PROTECTION FUNCTION 240
 
Report dated January 22, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Mount Washington (Mt. Washington) Resort Community Fire Protection Service, function 240 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2021 – 2025 financial plan for Mount Washington Resort Community Fire Protection Service, function 240, be approved.
207All1 person/1 vote
 
14) 2021-2025 FINANCIAL PLAN - BUILDING INSPECTION SERVICE FUNCTION 285
 
Report dated January 20, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Building Inspection Service, function 285 for receipt [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the proposed 2021 – 2025 financial plan for the Building Inspection service, function 285, be approved.
209A, B, CWeighted
 
15) 2021-2025 FINANCIAL PLAN - COMOX VALLEY ANIMAL CONTROL FUNCTION 291
 
Report dated January 20, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Comox Valley Animal Control Service, function 291 for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the proposed 2021-2025 financial plan for the Comox Valley Animal Control Service, function 291, be approved.
209A, B, CWeighted
 
16) 2021-2025 FINANCIAL PLAN - NOISE CONTROL FUNCTION 295
 
Report dated January 20, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Noise Control Service, function 295 for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the proposed 2021-2025 financial plan for the Noise Control Service, function 295, be approved.
209A, B, CWeighted
 
17) 2021-2025 FINANCIAL PLAN - UNSIGHTLY PREMISES SERVICES FUNCTION 298
 
Report dated January 20, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Unsightly Premises Service, function 298 for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
To provide the Electoral Areas Services Committee with the proposed 2021-2025 financial plan and work plan highlights for the Unsightly Premises Service, function 298.
209A, B, CWeighted
 
18) 2021-2025 FINANCIAL PLAN - FIREWORKS FUNCTION 299
 
Report dated January 20, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Fireworks Service, function 299 for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the proposed 2021-2025 financial plan for the Fireworks Service, function 299, be approved.
209A, B, CWeighted
 
19) 2021-2025 FINANCIAL PLAN - PLANNING SERVICES FUNCTIONS 500-503
 
Report dated January22, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Planning Service, functions 500-503 (planning, geographic information systems, bylaw enforcement, and long-range planning) for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the proposed 2021-2025 financial plan for the Planning Service, functions nos. 500, 501, 502 and 503, be approved.
209A, B, CWeighted
 
20) 2021 - 2025 FINANCIAL PLANS – DENMAN ISLAND RECREATION, HORNBY ISLAND RECREATION AND PART A HORNBY / DENMAN RECREATION COMPLEXES CONTRIBUTION SERVICES FUNCTIONS 605, 606 AND 607
 
Report dated January 22, 2021 regarding the proposed 2021-2025 financial planand work plan highlights for the Denman Island Recreation, Hornby Island Recreation and Part A Hornby / Denman Recreation Complexes Contribution Services, functions 605, 606 and 607 for receipt. [Item
207All1 person/1 vote
 
Recommendation #1:
 
THAT the proposed 2021-2025 financial plan for the Denman Island Recreation Service, function 605, be approved as presented.
207All1 person/1 vote
 
Recommendation #2:
 
THAT the proposed 2021-2025 financial plan for the Hornby Island Recreation Service, function 606, be approved as presented.
207All1 person/1 vote
 
Recommendation #3:
 
THAT the proposed 2021-2025 financial plan for the Part A Hornby / Denman Recreation Complexes Contribution Service, function 607, be approved as presented.
207All1 person/1 vote
 
21) 2021-2025 FINANCIAL PLAN - VANCOUVER ISLAND REGIONAL LIBRARY PARTICIPATION FUNCTION 630
 
Report dated January 22, 2021 regarding the proposed 2021-2025 Financial Plan and work plan highlights for the Vancouver Island Regional Library Participation Service, Function No. 630 for receipt. [Item
209AllWeighted
 
Recommendation:
 
THAT the proposed 2021-2025 financial plan for the Vancouver Island Regional Library Participation Service, function 630, be approved as presented.
209AllWeighted
 
22) 2021-2025 FINANCIAL PLAN – HORNBY ISLAND COMMUNITY HALL FUNCTION 670
 
Report dated January 21, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Hornby Island Community Hall Service, function 670 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2021-2025 financial plan the Hornby Island Community Hall Service, function 670, be approved.
207All1 person/1 vote
 
23) 2021-2025 FINANCIAL PLAN – DENMAN ISLAND COMMUNITY FACILITIES FUNCTION 675
 
Report dated January 21, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Denman Island Community Facilities Service, function 675 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2021-2025 financial plan for the Denman Island Community Facilities Service, function 675, be approved.
207All1 person/1 vote
 
24) 2021-2025 FINANCIAL PLAN – BLACK CREEK COMMUNITY CENTRE CONTRIBUTION SERVICE FUNCTION 676
 
Report dated January 21, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Black Creek Community Centre Contribution Service, function 676 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2021-2025 financial plan for the Black Creek community Centre Contribution Service, function 676, be approved.
207All1 person/1 vote
 
25) 2021-2025 FINANCIAL PLAN – COMFORT STATIONS FUNCTION 686
 
Report dated January 21,2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Comfort Stations Service, function 686 for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the proposed 2021-2025 financial plan for Comfort Station Service, function 686, be approved as presented.
209A, B, CWeighted
 
F. NEW BUSINESS:
G. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
H. MEDIA QUESTIONS:
I. IN-CAMERA:
J. TERMINATION:
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