 | ELECTORAL AREAS SERVICES COMMITTEE | |
| Monday, February 8, 2021 | ||
| Minutes of the meeting of the Electoral Areas Services Committee held on February 8, 2021 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 10:00 am. | ||
| MINUTES | ||
| Present: | ||
| Chair: | A. Hamir | Lazo North (Area B) |
| Vice-Chair: | E. Grieve | Puntledge/Black Creek (Area C) |
| Director: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| Staff: | R. Dyson | Chief Administrative Officer |
| J. Warren | Deputy Chief Administrative Officer | |
| M. Foort | Chief Financial Officer | |
| A. Mullaly | General Manager of Planning and Development Services | |
| M. Rutten | General Manager of Engineering Services | |
| D. DeMarzo | General Manager of Community Services | |
| J. Martens | General Manager of Corporate Services | |
| L. Dennis | Manager of Legislative Services | |
| A. Baldwin | Legislative Services Assistant | |
| ATTENDANCE: | ||||||
| Director Grieve attended the meeting by electronic means.
Also in attendance at the meeting were T. Trieu, B. Chow, D. Thiessen, S. Willie. V. Schau, A. Yasinski, V. Van Tongeren, H. Siemens, and D. Monteith, CVRD. | ||||||
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation. | ||||||
| DELEGATIONS: | ||||||
| ROYAL CANADIAN LEGION - HOMELESS VETERANS STUDY | ||||||
| E. Grieve/A. Hamir: THAT the information presented via electronic means by Sergeant William Webb (ret), Royal Canadian Legion Branch 17, regarding the Homeless Veterans Study, a request for a resolution in support of the Legion's application to the Veterans Wellbeing Fund Grant, and a request for funding in the amount of $3,000 be received.
[Item] | ||||||
| Carried | ||||||
| MANAGEMENT REPORT: | ||||||
| E. Grieve/D. Arbour: THAT the Electoral Areas Services Committee management report dated February 2021 be received. [Item] | ||||||
| 208 | Carried | |||||
| PUBLIC INPUT - 2021-2025 FINANCIAL PLAN: | ||||||
| R. Dyson, Chief Administrative Officer, provided a summary regarding the 2021-2025 proposed financial plan and the specific CVRD services under consideration.
Members of the public may submit comments, questions, or feedback on the 2021-2025 proposed financial plan here: www.comoxvalleyrd.ca/budgetinquiries. | ||||||
| REPORTS: | ||||||
| ADVISORY PLANNING COMMISSION MINUTES | ||||||
| D. Arbour/A. Hamir: THAT the the following items be received: | ||||||
| - Minutes of the Area A Advisory Planning Commission meeting held January 5, 2021; and [Item] | ||||||
| - Minutes of the Area B Advisory Planning Commission meeting held January 19, 2021 [Item] | ||||||
| 208 | Carried | |||||
| ELECTORAL AREA A - DEVELOPMENT VARIANCE PERMIT DV 5A 20 - 3550 EAGLEVIEW DRIVE (MORGAN) | ||||||
| D. Arbour/E. Grieve: THAT the report dated January 15, 2021 regarding Development Variance Permit DV 5A 20, 3550 Eagleview Drive (Morgan) to enable the conversion of an existing dwelling to a carriage house by increasing the maximum permitted floor area of its entryway be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| D. Arbour/E. Grieve: THAT the following material be received:
- Correspondence dated January 26, 2021 from April Majgaard, adjacent neighbour, regarding DV 5A 20, 3550 Eagleview Drive (Morgan); and [Item] | ||||||
| - Correspondence dated February 2, 2021 from Jim and Sharon Lennox, 3610 Eagleview Drive, regarding DV 5A 20, 3550 Eagleview Drive (Morgan). [Item] | ||||||
| 208 and 213 | Carried | |||||
| B. Chow, Planner, provided an overview of the report regarding Development Variance DV 5A 20, 3550 Eagleview Drive (Morgan).
Tim Morgan, applicant, attended the meeting via electronic means. | ||||||
| D. Arbour/E. Grieve: THAT the Comox Valley Regional District Board approve the Development Variance Permit DV 5A 20 (Morgan) to enable the conversion of an existing dwelling to a carriage house by increasing the maximum floor area of its interior entryway, landing or similar space from 2.8 square metres to 5.2 square metres on property described as Lot 1, Section 28, Township 11, Nelson District, Plan VIP81228, PID 026-732-467 (3550 Eagleview Drive) with the condition that the door leading to storage, mechanical room, laundry and shared space be sealed prior to the construction of a single detached dwelling on the subject property;
AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA A - DEVELOPMENT VARIANCE PERMIT DV 3A 20 - 609 LUND ROAD (ROBERTS) | ||||||
| D. Arbour/E. Grieve: THAT the report dated January 18, 2021 regarding Development Variance Permit DV 3A 20, 609 Lund Road (Roberts) to reduce the front yard setback for the construction of a two-storey accessory building be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| E. Grieve/D. Arbour: THAT the correspondence dated January 30, 2021 from Stephen and Colleen Muska, adjacent neighbours, regarding DV 3A 20, 609 Lund Road (Roberts) be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| D. Thiessen, Planner, provided an overview of the report regarding DV 3A 20, 609 Lund Road (Roberts).
Sherry Roberts, applicant, attended the meeting via electronic means. | ||||||
| E. Grieve/D. Arbour: THAT the Comox Valley Regional District Board approve the Development Variance Permit DV 3A 20 (Roberts) to reduce the minimum front yard setback from 7.5 metres to 5.5 metres for the foundation of a detached garage, and from 5.5 metres to 4.5 metres for the eaves of a detached garage, on property described as Lot 2, District Lot 6, Newcastle District, Plan 23151, PID 003-049-761 (609 Lund Road);
AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA B - REZONING APPLICATION RZ 1B 20 - 5254 LANGLOIS ROAD (WHYTE) | ||||||
| D. Arbour/E. Grieve: THAT the report dated January 21, 2021 regarding external agency and First Nations referrals for a proposed rezoning of a property located at 5254 Langlois Road to enable a two-lot subdivision be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| B. Chow, Planner, provided an overview of the report regarding external agency and First Nations referrals for a proposed rezoning of a property located at 5254 Langlois Road to enable a two-lot subdivision.
Zac Whyte, applicant, attended the meeting via electronic means. | ||||||
| E. Grieve/D. Arbour: THAT the Comox Valley Regional District Board endorse the agency referral list as outlined in Appendix A of staff report dated January 21, 2021, and direct staff to start the external agency referral process for Lot 17, Block 71, Comox District, Plan 21799, PID 003-473-589 (5254 Langlois Road) as part of a proposed amendment (RZ 1B 20; Whyte) of Bylaw No. 520 being the “Rural Comox Valley Zoning Bylaw, No. 520, 2019”;
AND FINALLY THAT Comox Valley Regional District staff consult with First Nations in accordance with the referrals management program dated September 25, 2012. | ||||||
| 208 and 213 | Carried | |||||
| AMENDMENT TO THE RURAL COMOX VALLEY ZONING BYLAW NO. 520, 2019 | ||||||
| D. Arbour/E. Grieve: THAT the report dated January 25, 2021 regarding external agency and First Nations referrals for a Zoning Bylaw Amendment to fix broken map links and general amendments discovered after adoption of the Rural Comox Valley Zoning Bylaw No. 520, 2019 be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| B. Chow, Planner, provided an overview of the report regarding external agency and First Nations referrals for a Zoning Bylaw Amendment to fix broken map links and general amendments discovered after adoption of the Rural Comox Valley Zoning Bylaw No. 520, 2019. | ||||||
| D. Arbour/E. Grieve: THAT the Comox Valley Regional District Board endorse the agency referral list as outlined in Appendix C of staff report dated January 25, 2021 and direct staff to start the external agency referral process for Bylaw No. 602, being the “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 3”;
AND FINALLY THAT Comox Valley Regional District staff consult with First Nations in accordance with the referrals management program dated September 25, 2012. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA B - INDUSTRIAL DEVELOPMENT PERMIT DP 15B 20 – 1671, 1673 AND 1675 RYAN ROAD EAST (LENCO DEVELOPMENT LTD., FERNCO DEVELOPMENT LTD. AND NORCO DEVELOPMENT LTD.) | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 2, 2021 regarding Industrial Development Permit Application DP 15B 20, 1671, 1673 and 1675 Ryan Road East (Lenco Development Ltd., Fernco Development Ltd. and Norco Development Ltd.) for six mini-storage buildings be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| B. Chow, Planner, provided an overview of the report regarding Industrial Development Permit Application DP 15B 20, 1671, 1673 and 1675 Ryan Road East (Lenco Development Ltd., Fernco Development Ltd. and Norco Development Ltd.) for six mini storage buildings.
Jason Hendricks, applicant, attended the meeting via electronic means. | ||||||
| E. Grieve/D. Arbour: THAT the Comox Valley Regional District Board approve Development Permit DP 15B 20 (Lenco Development Ltd., Fernco Development Ltd, Norco Development Ltd.) on the property described as Lot 1, District Lot 114, Comox District, Plan 2280, PID 006-412-335 (1671, 1673 and 1675 Ryan Road East) for the construction of six single storey mini-storage buildings;
AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the development permit. | ||||||
| 208 and 213 | Carried | |||||
| PHASE 2 OF ROADSIDE COLLECTION ENGAGEMENT PLAN | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 3, 2021 regarding a breakdown of the proposed Phase 2 of the Rural Roadside Solid Waste Collection Public Engagement Plan for 2021 be received. [Item] | ||||||
| 208 | Carried | |||||
| L. Fraser, External Relations Advisor, provided an overview of the report regarding a breakdown of the proposed Phase 2 of the Rural Roadside Solid Waste Collection Public Engagement Plan for 2021. | ||||||
| BIOSOLIDS - LAND APPLICATION FOLLOW-UP | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 5, 2021 regarding the CVRD's roles, responsibilities and current practices with management of sewage sludge be received. [Item] | ||||||
| 208 | Carried | |||||
| V. Van Tongeren, Environmental Analyst, provided an overview of the report regarding the CVRD's roles, responsibilities and current practices with management of sewage sludge. | ||||||
| HORNBY ISLAND ART COUNCIL - REQUEST FOR OPERATIONAL SUPPORT | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 4, 2021 regarding the request for operational funding to support Hornby Island Arts Council upon the opening of their Art Centre be received. [Item] | ||||||
| 208 | Carried | |||||
| D. DeMarzo, General Manager of Community Services, provided an overview of the report regarding the request for operational funding to support Hornby Island Arts Council upon the opening of their Art Centre.
Andrew Mark, Hornby Art Council, attended the meeting via electronic means. | ||||||
| D. Arbour/E. Grieve: THAT the board support in principle the provision of operational funding to the Hornby Island Arts Council (HIAC) through the Heritage Conservation Service (Function 695) with final consideration to be given in the fall of 2021 following the completion of a public engagement process by HIAC, as outlined in the staff report dated February 4, 2021, with a reduction in the operations contract to $20,000 and the inclusion of HICEEC in the consultation process. | ||||||
| 207 | Carried | |||||
| REQUEST FOR ANIMAL CONTROL FEASIBILITY STUDY | ||||||
| D. Arbour/E. Grieve: THAT the report dated October 22, 2020 regarding an Animal Control Bylaw feasibility study for Hornby Island and Denman Island in 2021 be received. [Item] | ||||||
| 208 | Carried | |||||
| A. Yasinski, Manager of Bylaw Compliance, provided an overview of the report regarding an Animal Control Bylaw feasibility study for Hornby Island and Denman Island in 2021. | ||||||
| The committee rececessed at 11:20 am and reconvened at 11:26 am. | ||||||
| 2021-2025 PROPOSED FINANCIAL PLAN - BUDGET PRESENTATIONS | ||||||
| D. Arbour/E. Grieve: THAT the update provided by K. Douville, Manager of Financial Planning, regarding the 2021-2025 financial planning process be received. | ||||||
| 208 | Carried | |||||
| 2021-2025 FINANCIAL PLAN - FEASIBILITY STUDIES SERVICES - FUNCTIONS 151, 152, 153, 154, 155 | ||||||
| E. Grieve/A. Hamir: THAT the report dated February 5, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for Feasibility Studies Services, functions 151, 152, 153, 154, 155 be received. [Item] | ||||||
| 209 | Carried | |||||
| D. Monteith, Manager of Liquid Waste Planning, presented information regarding the proposed 2021-2025 financial plan and work plan highlights for Feasibility Studies Services, functions 151, 152, 153, 154, 155. [Item] | ||||||
| D. Arbour/E. Grieve: THAT the proposed 2021-2025 financial plan for Baynes Sound (Electoral Area A) Feasibility Studies Service, function 151, be approved. | ||||||
| 207 | Carried | |||||
| D. Arbour/E. Grieve: THAT the proposed 2021-2025 financial plan for Lazo North (Electoral Area B) Feasibility Studies Service, function 152, be approved. | ||||||
| 207 | Carried | |||||
| E. Grieve/D. Arbour: THAT the proposed 2021-2025 financial plan for Puntledge – Black Creek (Electoral Area C) Feasibility Studies Service, function 153, be approved. | ||||||
| 207 | Carried | |||||
| E. Grieve/A. Hamir: THAT the proposed 2021-2025 financial plan for Denman Island (Electoral Area A) Feasibility Studies Service, function 154, be approved. | ||||||
| 207 | Carried | |||||
| E. Grieve/D. Arbour: THAT the proposed 2021-2025 financial plan for Hornby Island (Electoral Area A) Feasibility Studies Service, function 155, be approved. | ||||||
| 207 | Carried | |||||
| 2021-2025 FINANCIAL PLAN - GRANT-IN-AID SERVICES - FUNCTIONS 120-124 | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 5, 2021 regarding the proposed 2021 - 2025 financial plans and work plan highlights for the following five grant-in-aid services:
- Grant In Aid Area A Baynes Sound, function no. 120 - Grant In Aid Area B, function no. 121 - Grant In Aid Area C, function no. 122 - Denman Island Grant In Aid, function no. 123 - Hornby Island Grant In Aid, function no. 124 be received. [Item] | ||||||
| 208 | Carried | |||||
| K. Douville, Manager of Financial Planning, presented an overview of the report regarding the proposed 2021 - 2025 financial plans and work plan highlights for Grant-in-Aid Services functions 120-124. [Item] | ||||||
| D. Arbour/A. Hamir: THAT the proposed 2021-2025 financial plan for the Grant In Aid Area A Baynes Sound Service, function 120, be approved subject to an increase in the 2021 tax requisition, resulting in an estimated residential tax rate of $0.0200 per $1,000 of taxable assessed value, to be included in the 2021-2025 recommended financial plan. | ||||||
| 208 | Carried | |||||
| A. Hamir/E. Grieve: THAT the proposed 2021-2025 financial plan for the Grant In Aid Area B Service, function 121, be approved, subject to an increase in the 2021 tax requisition, resulting in an estimated residential tax rate of $0.0250 per $1,000 of taxable assessed value, to be included in the 2021-2025 recommended financial plan. | ||||||
| 208 | Carried | |||||
| E. Grieve/A. Hamir: THAT the proposed 2021-2025 financial plan for the Grant In Aid Area C Service, function 122, be approved, subject to an increase in the 2021 tax requisition, resulting in an equivalent residential tax rate of $0.0388 per $1,000 of taxable assessed value to be included in the 2021-2025 recommended financial plan. | ||||||
| 208 | Carried | |||||
| D. Arbour/A. Hamir: THAT the proposed 2021-2025 financial plan for the Denman Island Grant In Aid Service, function 123, be approved, subject to an increase in the 2021 tax requisition, resulting in an estimated residential tax rate of $0.0300 per $1,000 of taxable assessed value, to be included in the 2021-2025 recommended financial plan. | ||||||
| 208 | Carried | |||||
| D. Arbour/E. Grieve: THAT the proposed 2021-2025 financial plan for the Hornby Island Grant In Aid Service, function 124, be approved, subject to an increase in the 2021 tax requisition, resulting in an estimated residential tax rate of $0.0300 per $1,000 of taxable assessed value, to be included in the 2021-2025 recommended financial plan. | ||||||
| 208 | Carried | |||||
| 2021-2025 FINANCIAL PLAN - COMOX VALLEY EMERGENCY PROGRAM - FUNCTION 271 | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 5, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Comox Valley Emergency Program Electoral Areas Service, function 271 be received. [Item] | ||||||
| 209 | Carried | |||||
| H. Siemens, Emergency Program Coordinator, presented information regarding the proposed 2021-2025 financial plan and work plan highlights for the Comox Valley Emergency Program Electoral Areas Service, function 271. [Item] | ||||||
| D. Arbour/A. Hamir: THAT the board consider three readings and subsequent adoption of an amendment to Bylaw No. 1341, being “Electoral Areas A, B and C Emergency Program Extended Service Establishment Bylaw, 1991”, to increase the maximum requisition by 25 per cent, to be available for the 2021 fiscal year, in accordance with the Local Government Act and the Regional Districts Establishing Bylaw Approval Exemption Regulation;
AND FURTHER THAT the Directors for Electoral Areas A, B and C, being the participants in the service, consent to the amendment of Bylaw No. 1341 in writing. | ||||||
| 209 | Carried | |||||
| D. Arbour/E. Grieve: THAT the proposed 2021-2025 financial plan for the Comox Valley Emergency Program - Electoral Areas Service, function 271, be approved. | ||||||
| 209 | Carried | |||||
| The committee recessed at 12:19 pm and reconvened at 12:42 pm | ||||||
| 2021-2025 FINANCIAL PLAN - COMOX VALLEY, SANDWICK, GREAVES CRESCENT AND ENGLAND ROAD WATER LOCAL SERVICE AREAS – FUNCTIONS 305, 306, 309 AND 314 | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 4, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Comox Valley, Sandwick, Greaves Crescent, and England Road Water Local Service Areas, functions 305, 306, 309 and 314 respectively be received. [Item] | ||||||
| 209 | Carried | |||||
| K. La Rose, Senior Manager of Water/Wastewater Services, and M. Herschmiller, Manager of Water Services, presented information regarding the proposed 2021-2025 financial plan and work plan highlights for the Comox Valley, Sandwick, Greaves Crescent, and England Road Water Local Service Areas, functions 305, 306, 309 and 314. [Item] | ||||||
| D. Arbour/A. Hamir: THAT the proposed 2021-2025 financial plan for the Comox Valley (305), Sandwick (306), Greaves Crescent (309), and England Road (314) Water Local Service Areas be approved;
AND THAT the Comox Valley Regional District Board approve an allocation of $200,000 of Electoral Area B Community Works Funds towards the Lloyd and Astra Roads main replacement project in 2022. | ||||||
| 209 | Carried | |||||
| 2021-2025 FINANCIAL PLAN - DENMAN ISLAND WATER LOCAL SERVICE AREA FUNCTION 307 | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 4, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Denman Island Water Local Service Area, function 307 be received. [Item] | ||||||
| 207 | Carried | |||||
| K. La Rose, Senior Manager of Water/Wastewater Services, presented information regarding the proposed 2021-2025 financial plan and work plan highlights for the Denman Island Water Local Service Area, function 307. [Item] | ||||||
| D. Arbour/E. Grieve: THAT the proposed 2021 – 2025 financial plan for the Denman Island Water Local Service Area, function 307, be approved. | ||||||
| 207 | Carried | |||||
| 2021-2025 FINANCIAL PLAN - ROYSTON WATER LOCAL SERVICE AREA FUNCTION 312 | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 4, 2021 regarding the proposed 2020-2024 financial plan and work plan highlights for the Royston Water Local Service Area, function 312 be received. [Item] | ||||||
| 207 | Carried | |||||
| K. La Rose, Senior Manager of Water/Wastewater Services, and M. Herschmiller, Manager of Water Services, presented information regarding the proposed 2020-2024 financial plan and work plan highlights for the Royston Water Local Service Area, function 312. [Item] | ||||||
| D. Arbour/A. Hamir: THAT the proposed 2021-2025 financial plan for the Royston Water Local Service Area, function 312, be approved. | ||||||
| 207 | Carried | |||||
| 2021-2025 FINANCIAL PLAN - JACKSON DRIVE SEWER SERVICE - FUNCTION 330 | ||||||
| D. Arbour/A. Hamir: THAT the report dated February 4, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Jackson Drive Sewer Service, function 330 be received. [Item] | ||||||
| 207 | Carried | |||||
| D. Monteith, Manager of Liquid Waste Planning, presented information regarding the proposed 2021-2025 financial plan and work plan highlights for the Jackson Drive Sewer Service, function 330. [Item] | ||||||
| D. Arbour/E. Grieve: THAT the proposed 2021-2025 financial plan for Jackson Drive Sewer Service, function 330, be approved. | ||||||
| 207 | Carried | |||||
| 2021-2025 FINANCIAL PLAN - KING COHO WASTEWATER SERVICE – FUNCTION 331 | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 4, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the King Coho Wastewater Service, function 331 be received. [Item] | ||||||
| 207 | Carried | |||||
| D. Monteith, Manager of Liquid Waste Planning, presented information regarding the proposed 2021-2025 financial plan and work plan highlights for the King Coho Wastewater Service, function 331. [Item] | ||||||
| D. Arbour/A. Hamir: THAT the proposed 2021-2025 financial plan for King Coho Wastewater Service, function 331, be approved. | ||||||
| 207 | Carried | |||||
| 2021-2025 FINANCIAL PLAN - LIQUID WASTE MANAGEMENT PLANNING SERVICE – FUNCTION 340 | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 4, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Liquid Waste Management Planning Service, function 340 be received. [Item] | ||||||
| 209 | Carried | |||||
| D. Monteith, Manager of Liquid Waste Planning, presented information regarding the proposed 2021-2025 financial plan and work plan highlights for the Liquid Waste Management Planning Service, function 340. [Item] | ||||||
| E. Grieve/A. Hamir: THAT the proposed 2021-2025 financial plan for Liquid Waste Management Planning Service, function 340, be approved. | ||||||
| 209 | Carried | |||||
| 2021-2025 FINANCIAL PLAN - HORNBY ISLAND REFUSE DISPOSAL SERVICE – FUNCTION 360 | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 5, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Hornby Island Refuse Disposal Service, function 360 be received. [Item] | ||||||
| 207 | Carried | |||||
| M. Rutten, General Manager of Engineering Services, and J. Lee, Manager of CSWM Operations, presented information regarding the proposed 2021-2025 financial plan and work plan highlights for the Hornby Island Refuse Disposal Service, function 360. [Item] | ||||||
| D. Arbour/E. Grieve: THAT the proposed 2021-2025 financial plan for the Hornby Island Refuse Disposal Service, function 360, be approved excluding the $20,000 capital project to enclose and heat a sorting area within the existing free store. | ||||||
| 207 | Carried | |||||
| 2021-2025 FINANCIAL PLAN - DENMAN ISLAND GARBAGE COLLECTION SERVICE – FUNCTION 362 | ||||||
| E. Grieve/D. Arbour: THAT the report dated February 4, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Denman Island Garbage Collection Service, function 362 be received. [Item] | ||||||
| 207 | Carried | |||||
| M. Rutten, General Manager of Engineering Services, presented information regarding the proposed 2021-2025 financial plan and work plan highlights for the Denman Island Garbage Collection Service, function 362. [Item] | ||||||
| D. Arbour/E. Grieve: THAT the proposed 2021 – 2025 financial plan for the Denman Island Garbage Collection service, function 362, be approved. | ||||||
| 207 | Carried | |||||
| 2021-2025 FINANCIAL PLAN - ROYSTON GARBAGE COLLECTION SERVICE – FUNCTION 366 | ||||||
| E. Grieve/D. Arbour: THAT the report dated February 2, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Royston Garbage Collection Service, function 366 be received. [Item] | ||||||
| 207 | Carried | |||||
| M. Rutten, General Manager of Engineering Services, presented an overview of the report regarding the proposed 2021-2025 financial plan and work plan highlights for the Royston Garbage Collection Service, function 366. [Item] | ||||||
| D. Arbour/E. Grieve: THAT the proposed 2021 – 2025 financial plan for the Royston Garbage Collection Service, function 366, be approved as presented.
AND FURTHER THAT an increase in user rate revenue over 2021 by $7,000 in 2022 and 2023, to be followed by an increase over 2021 of $11,000 in 2024 and 2025 be approved in order to reduce the service’s reliance on its sole future expenditure reserve to support operations. These changes are to be reflected in the 2021-2025 recommended financial plan for the Royston Garbage Collection Service, function 366. | ||||||
| 207 | Carried | |||||
| The committee recessed at 2:29 pm and reconvened at 2:37 pm. | ||||||
| 2021-2025 FINANCIAL PLAN - DENMAN ISLAND ECONOMIC DEVELOPMENT – FUNCTION 555 | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 2, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Denman Island Economic Development Service, function 555 be received. [Item] | ||||||
| 207 | Carried | |||||
| D. DeMarzo, General Manager of Corporate Services, presented information regarding the proposed 2021-2025 financial plan and work plan highlights for the Denman Island Economic Development Service, function 555. [Item] | ||||||
| D. Arbour/E. Grieve: THAT the proposed 2021 – 2025 financial plan for Denman Island Economic Development Service, function 555, be approved. | ||||||
| 207 | Carried | |||||
| 2021 - 2025 FINANCIAL PLAN – HORNBY ISLAND ECONOMIC DEVELOPMENT – FUNCTION 556 | ||||||
| E. Grieve/D. Arbour: THAT the report dated February 5, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Hornby Island Economic Development Service, function 556 be received. [Item] | ||||||
| 207 | Carried | |||||
| D. DeMarzo, General Manager of Community Services, presented information regarding the proposed 2021-2025 financial plan and work plan highlights for the Hornby Island Economic Development Service, function 556. [Item] | ||||||
| D. Arbour/A. Hamir: THAT the proposed 2021-2025 financial plan for the Hornby Island Economic Development Service, function 556, be approved, with the provision of keeping the tax requisition levels the same as 2020. | ||||||
| 207 | Carried | |||||
| 2021 - 2025 FINANCIAL PLAN – ELECTORAL AREAS ARTS AND CULTURE GRANT SERVICE– FUNCTION 615 | ||||||
| E. Grieve/D. Arbour: THAT the report dated February 3, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Electoral Areas Arts and Culture Grant Service, function 615 be received. [Item] | ||||||
| 209 | Carried | |||||
| D. DeMarzo, General Manager of Community Services, presented information regarding the proposed 2021-2025 financial plan and work plan highlights for the Electoral Areas Arts and Culture Grant Service, function 615. [Item] | ||||||
| D. Arbour/E. Grieve: THAT the proposed 2021-2025 financial plan for the Electoral Areas Arts and Culture Grant Service, function 615, be approved. | ||||||
| 209 | Carried | |||||
| D. Arbour/A. Hamir: THAT $15,000 originally proposed for a regional arts partnership study in 2021 be changed to a reserve contribution for 2021. | ||||||
| 209 | Carried | |||||
| 2021-2025 FINANCIAL PLAN - HORNBY ISLAND COMFORT STATIONS - FUNCTION 688 | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 3, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Hornby Island Comfort Stations Service, function 688 be received [Item] | ||||||
| 207 | Carried | |||||
| D. DeMarzo, General Manager of Community Services, presented information regarding the proposed 2021-2025 financial plan and work plan highlights for the Hornby Island Comfort Stations Service, function 688. [Item] | ||||||
| D. Arbour/A. Hamir: THAT the proposed 2021-2025 financial plan for Hornby Island Comfort Stations Service, function 688, be approved. | ||||||
| 207 | Carried | |||||
| 2021-2025 FINANCIAL PLAN - COURTENAY FLATS DRAINAGE SERVICE - FUNCTION 791 | ||||||
| D. Arbour/A. Hamir: THAT the report dated February 4, 2021 regarding the proposed 2021-2025 financial plan and work plan highlights for the Courtenay Flats Drainage Service, function 791 be received. [Item] | ||||||
| 207 | Carried | |||||
| D. Monteith, Manager of Liquid Waste Planning, presented information regarding the proposed 2021-2025 financial plan and work plan highlights for the Courtenay Flats Drainage Service, function 791. [Item] | ||||||
| D. Arbour/E. Grieve: THAT the proposed 2021-2025 financial plan for Courtenay Flats Drainage service, function 791, be approved. | ||||||
| 207 | Carried | |||||
| NEW BUSINESS: | ||||||
| FIREWORKS REGULATION | ||||||
| D. Arbour/A. Hamir: THAT the correspondence dated January 28, 2021 from Director Hamir regarding establishing a consistent regulatory approach for the sale and discharge of fireworks within the Comox Valley be received. [Item] | ||||||
| 209 | Carried | |||||
| A. Hamir/D. Arbour: THAT staff be directed to bring forward a report providing options concerning the further regulation of the discharge and sale of fireworks within Electoral Areas A, B and C of the Comox Valley Regional District;
AND FURTHER THAT the report include the current regulations and views of each local jurisdiction and authority with the intention of establishing a consistent regulatory approach across the region. | ||||||
| 209 | Carried | |||||
| ROYAL CANADIAN LEGION - HOMELESS VETERANS STUDY | ||||||
| D. Arbour/E. Grieve: THAT the board write a letter in support of the Royal Canadian Legion's application to the Veterans Wellbeing Fund Grant;
AND FURTHER THAT staff be directed to prepare a report on funding options to support the work of the Royal Canadian Legion to end veterans homelessness. | ||||||
| 208 | Carried | |||||
| IN-CAMERA: | ||||||
| D. Arbour/A. Hamir: THAT the committee adjourn to an in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:
90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality; 90(1)(f) Law enforcement, if the committee/board considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; 90(1)(g) Litigation or potential litigation affecting the regional district; 90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public; | ||||||
| 208 | Carried | |||||
| Time: 3:21 pm. | ||||||
| RISE AND REPORT: | ||||||
| The committee rose from its in-camera meeting at 4:07 pm. | ||||||
| TERMINATION: | ||||||
| D. Arbour/E. Grieve: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 4:07 pm. | ||||||
| Confirmed by: ____________________________________ Arzeena Hamir Chair | |
| Certified Correct: ____________________________________ Lisa Dennis Manager of Legislative Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant These minutes were received by the Comox Valley Regional District board on the _________ day of _______, 20___. |