NOTICE OF SPECIAL MEETING
SEWAGE COMMISSION


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Tuesday, February 23, 2021
Civic Room, located at 770 Harmston Avenue, Courtenay, BC commencing at 1:00 pm.

The chair of the commission will preside over the meeting according to the CVRD procedure bylaw. This meeting may include participation by members of the commission via electronic communication.

In response to the COVID-19 pandemic and in accordance with Ministerial Order 192, public in-person attendance is not permitted. If members of the public wish to provide input, they should contact the Legislative Services Department. Live
webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas

All commission motions will be voted on as determined under Bylaw No. 650.

Note: Director Hamir, Electoral Area B (Lazo North), may participate during the portion of this meeting to consider item D.2 as this matter relates to the services and infrastructure located within Electoral Area B.

In the event of an emergency the public gathering place is the parking lot outside the Civic Room.
 
 
AGENDA
 
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
C. MANAGEMENT REPORT:
Sewage Commission management report dated February 2021 for receipt. [Item
 
D. REPORTS:
1) COMOX VALLEY SEWAGE MANAGEMENT ADVISORY COMMITTEE MINUTES
 
The following minutes are presented for receipt:
 
- Minutes of the Comox Valley Sewage Management Advisory committee meeting held January 28, 2021; and [Item
 
- Minutes of the Comox Valley Sewage Management Advisory committee meeting held February 11, 2021 [Item
 
2) SEWER SYSTEM CONVEYANCE PROJECT – IMPLEMENTATION DECISIONS
 
Report dated February 19, 2021 to confirm the preferred Liquid Waste Management Plan (LWMP) conveyance option and public assent process to be used to authorize long term debt for the Sewage System Conveyance Project for receipt. [Item
 
Recommendation #1:
 
THAT the preferred conveyance option for the Comox Valley Sewer System, as developed through the Liquid Waste Management Plan (LWMP), be determined as the tunnel forcemain (Option 2), which includes a combination of trenching and tunneling from the Courtenay and Jane Place Pump Stations to the treatment plant and related equipment;

AND FURTHER THAT the conveyance component of the LWMP be advanced separate from the LWMP to more quickly mitigate the environmental risk of the current conveyance line that is located along Willemar Bluffs;

AND FURTHER THAT the public approval required for funding the conveyance project be obtained through an Alternative Approval Process;

AND FINALLY THAT staff report back with a proposed Sewage System Conveyance Project implementation strategy, including project delivery method, project schedule and Alternative Approval Process logistics to the March 9, 2021 Sewage Commission meeting.
 
Recommendation #2:
 
THAT the Sewage System Conveyance Project funding strategy include $21 million of reserve funds and $52 million of debt financing over a 30 year repayment term;

AND FURTHER THAT this funding model is endorsed and incorporated into the Comox Valley Sewerage Service, functions 335-338 financial plan, to be brought forward for review and approval to the March 9, 2021 Sewage Commission meeting.
 
Recommendation #3:
 
THAT the Comox Valley Sewage Commission pursue all opportunities available to receive funding from any and all infrastructure grants, including authority for commission members and staff to meet with ministers and Treasury Board members to deliver the conveyance project.
 
E. NEW BUSINESS:
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
G. MEDIA QUESTIONS:
H. IN-CAMERA:
I. TERMINATION:
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