NOTICE OF MEETING
SEWAGE COMMISSION
Tuesday, March 9, 2021
Civic Room, located at 770 Harmston Avenue, Courtenay, BC commencing at 1:45 pm.

The chair of the commission will preside over the meeting according to the CVRD procedure bylaw. This meeting may include participation by members of the commission via electronic communication.

In response to the COVID-19 pandemic and in accordance with Ministerial Order 192, public in-person attendance is not permitted. If members of the public wish to provide input, they should contact the Legislative Services Department. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas

All commission motions will be voted on as determined under Bylaw No. 650.

Note: Director Hamir, Electoral Area B (Lazo North), may participate in portions of Sewage Commission meetings that consider items relating to the services and infrastructure located within Electoral Area B.

In the event of an emergency the public gathering place is the parking lot outside the Civic Room.
 
 
AGENDA
 
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
C. MANAGEMENT REPORT:
Sewage Commission management report dated March 2021 for receipt [Item] 
 
D. PUBLIC INPUT - 2021-2025 FINANCIAL PLAN:
Staff will provide a summary of public input received in regards to the 2021-2025 proposed financial plan and the specific CVRD services under consideration.

Members of the public may submit comments, questions, or feedback on the 2021-2025 proposed financial plan here: www.comoxvalleyrd.ca/budgetinquiries
 
E. REPORTS:
1) COMOX VALLEY SEWAGE MANAGEMENT ADVISORY COMMITTEE MINUTES
 
Minutes of the Comox Valley Sewage Management Advisory Committee meeting held February 25, 2021 [Item] 
 
2) SEWER CONVEYANCE PROJECT ALTERNATIVE APPROVAL PROCESS LOGISTICS
 
Report dated March 4, 2021 regarding a loan authorization bylaw for the sewer system conveyance project and to describe the alternative approval process logistics for receipt. [Item] 
 
Recommendation #1:
 
THAT the following bylaw be introduced, read three times, and forwarded to the Inspector of Municipalities for approval:

• Bylaw No. 647 being “Sewer System Conveyance Project Loan Authorization Bylaw No. 647, 2021”;

AND FURTHER THAT participating area approval be sought by way of alternative approval process to be conducted with respect to the elector approval required for Bylaw No. 647 for the entire service area.
 
Recommendation #2:
 
THAT with respect to proposed Bylaw No. 647, being “Sewer System Conveyance Project Loan Authorization Bylaw No. 647, 2021”, the Comox Valley Regional District (CVRD) Board approves the elector response form and bylaw synopsis as provided in the notice of the AAP and upon receiving approval of the bylaw by the Inspector of Municipalities, CVRD staff be directed to publish the notice for each bylaw in accordance with section 86(2) of the Community Charter including the following information, as generally outlined in the staff report dated March 04, 2021;

• the total number of eligible electors to which the AAP applies is 30,736 within the service area;
• the notice of the AAP shall be published in the Comox Valley Record, as well as additional notice provided via the CVRD website;
• the deadline for receiving elector responses is established as Monday, July 5, 2021 at 4:30 pm following the 30-day statutory elector response period;
• the elector response form provides for only a single elector response on each form and will be available at the CVRD offices and on the CVRD website from the first publication date of the notices of AAP until the deadline of the elector response period as determined above; and
• elector response forms may be accepted in any one of the following manners:
o in person at: 770 Harmston Avenue, Courtenay, BC (Monday to Friday, 8:00 AM - 4:30 PM, excluding Statutory Holidays);
o via mail to: 770 Harmston Avenue, Courtenay, BC, V9N 0G8;
o via fax at: 250-334-4358; or
o via email attachment to: administration@comoxvalleyrd.ca with the subject heading: “Elector Response”.
 
3) 2021-2025 FINANCIAL PLAN – COMOX VALLEY SEWERAGE SERVICE – FUNCTIONS 335-338
 
Report dated March 4, 2021 regarding the recommended 2021-2025 financial plan and work plan highlights for the Comox Valley Sewerage Service, functions 335-338 for receipt. [Item] 
 
Recommendation:
 
THAT the recommended 2021-2025 financial plan for Comox Valley Sewerage Service, functions 335-338, be approved which includes the estimated capital costs and recommended funding strategy for the sewer conveyance project as provided to the Sewage Commission on February 23, 2021.
 
F. NEW BUSINESS:
1) PROPOSED COMOX VALLEY SEWERAGE SERVICE CONVEYANCE PIPE - FOLLOW UP FROM DELEGATION
 
Information received from Eduardo Uranga on February 25, 2021 as a follow up to his presentation to the February 9, 2021 Sewage Commission regarding his study and findings on the proposed conveyance pipeline for receipt. [Item] 
 
G. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
H. MEDIA QUESTIONS:
I. IN-CAMERA:
J. TERMINATION:
Meeting Web Page