 | COMOX VALLEY REGIONAL DISTRICT BOARD | |
| Tuesday, March 30, 2021 | ||
| Minutes of the meeting of the Comox Valley Regional District Board of Directors held on March 30, 2021 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 4:00 pm. | ||
| MINUTES | ||
| Present: | ||
| Chair: | J. Ketler | Village of Cumberland |
| Vice-Chair: | A. Hamir | Lazo North (Area B) |
| Directors: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| W. Cole-Hamilton | City of Courtenay | |
| K. Grant | Town of Comox | |
| E. Grieve | Puntledge/Black Creek (Area C) | |
| D. Hillian | City of Courtenay | |
| M. McCollum | City of Courtenay | |
| W. Morin | City of Courtenay | |
| M. Swift | Town of Comox | |
| Staff: | R. Dyson | Chief Administrative Officer |
| J. Warren | Deputy Chief Administrative Officer | |
| M. Foort | Chief Financial Officer | |
| D. DeMarzo | General Manager of Community Services | |
| J. Martens | General Manager of Corporate Services | |
| T. Trieu | Acting General Manager of Planning and Development | |
| L. Dennis | Manager of Legislative Services | |
| ATTENDANCE: | ||||||
| With the exception of Chair Ketler and Director Grant, all directors attended via electronic means. | ||||||
| Also in attendance was K. Douville, Manager of Financial Planning, CVRD. | ||||||
| RECOGNITION OF TRADITIONAL TERRITORIES: | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation and read the following article from the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) available online at: www.un.org/
Article 29: Indigenous peoples have the right to the conservation and protection of the environment and the productive capacity of their lands or territories and resources. States shall establish and implement assistance programmes for indigenous peoples for such conservation and protection, without discrimination; States shall take effective measures to ensure that no storage or disposal of hazardous materials shall take place in the lands or territories of indigenous peoples without their free, prior and informed consent; and, States shall also take effective measures to ensure, as needed, that programmes for monitoring, maintaining and restoring the health of indigenous peoples, as developed and implemented by the peoples affected by such materials, are duly implemented. | ||||||
| IN-CAMERA MEETING: | ||||||
| A. Hamir/W. Cole-Hamilton: THAT the board adjourn to an in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:
90(1)(c) Labour relations or employee negotiations; 90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public; AND FINALLY THAT the in-camera portion convene immediately following the open portion of the meeting. | ||||||
| 208 | Carried | |||||
| ADOPTION OF MINUTES: | ||||||
| W. Morin/M. McCollum: THAT the Comox Valley Regional District Board minutes dated March 16, 2021, 2021 be adopted. [Item] | ||||||
| 208 | Carried | |||||
| PETITIONS AND DELEGATIONS: | ||||||
| TOURISM VANCOUVER ISLAND | ||||||
| M. McCollum/K. Grant: THAT the presentation from Anthony Everett and Karen Bannister, Tourism Vancouver Island, regarding an overview of Tourism Vancouver Island and tourism services for the Comox Valley be received. [Item] | ||||||
| 208 | Carried | |||||
| FRIENDS OF RAILS TO TRAILS | ||||||
| E. Grieve/A. Hamir: THAT the presentation from Denise Savoie, Colleen Connolly, and Jim Smiley, Friends of Rails to Trails, regarding the E&N Trail between Victoria and Courtenay and request for the board's support and cooperation to undertake a high level cost study to convert the E&N corridor to trail be received. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| Director Arbour left the meeting at 5:10 pm. | ||||||
| RENEWAL OF THE SERVICE CONTRACT FOR THE COMOX VALLEY COMMUNITY HEALTH NETWORK | ||||||
| K. Grant/D. Hillian: THAT the report dated March 24, 2021 regarding approval to once again enter into a funding agreement with Vancouver Island Health Authority (Island Health) for the continued development and progress of the Comox Valley Community Health Network (CHN) be received. [Item] | ||||||
| 208 | Carried | |||||
| D. Hillian/K. Grant: THAT the draft Service Contract, Appendix A to this staff report dated March 24, 2021, between the Comox Valley Regional District and Vancouver Island Health Authority (Island Health) for a Community Health Network in the Comox Valley be approved;
AND FURTHER THAT the Chair and Corporate Legislative Officer be authorized to execute the agreement. | ||||||
| 208 | Carried | |||||
| TICKETING BYLAW AMENDMENTS - ANIMAL CONTROL RELATED PARKS AND NOISE VIOLATIONS | ||||||
| E. Grieve/D. Hillian: THAT the report dated March 25, 2021 regarding required amendments to the Comox Valley Regional District Municipal Ticket Information Bylaw No. 104, 2010, giving authority to the Animal Control Officers (ACO’s) to issue tickets for animal-related noise and parks regulations offences be received. [Item] | ||||||
| 209 | Carried | |||||
| Director Arbour returned to the meeting at 5:16 pm. | ||||||
| A. Hamir/W. Cole-Hamilton: THAT the amendment to Bylaw No. 104 being the “Comox Valley Regional District Municipal Ticket Information Bylaw No. 104, 2010” attached as Appendix A to the staff report dated March 25, 2021, be considered for first, second and third readings. | ||||||
| 209 | Carried | |||||
| BYLAWS AND RESOLUTIONS: | ||||||
| K. Grant/E. Grieve: THAT Bylaw No. 645 being “Comox Valley Animal Control Extended Service Conversion Bylaw No. 2266, 2000, Amendment No. 1” be given first and second readings concurrently. [Item] | ||||||
| 208 | Carried | |||||
| W. Cole-Hamilton/K. Grant: THAT Bylaw No. 646 being “Regional District Fireworks Regulation Extended Service Conversion Bylaw No. 2002, 1997, Amendment No. 3” be given first and second readings concurrently. [Item] | ||||||
| 208 | Carried | |||||
| K. Grant/E. Grieve: THAT Bylaw No. 652 being “Comox Valley Regional District Municipal Ticket Information Bylaw No. 104, 2010, Amendment No. 20” be given first and second readings concurrently. [Item] | ||||||
| 208 | Carried | |||||
| E. Grieve/K. Grant: THAT Bylaw No. 652 being "Comox Valley Regional District Municipal Ticket Information Bylaw No. 104, 2010, Amendment No. 20" be read a third time. | ||||||
| 208 | Carried | |||||
| D. Hillian/A. Hamir: THAT Bylaw No. 642 being "Comox Valley Regional District 2021 to 2025 Financial Plan and Capital Expenditure Program Bylaw No. 642" be adopted. [Item] | ||||||
| 210 | Carried | |||||
| NEW BUSINESS: | ||||||
| DIRECTOR - FEDERATION OF MUNICIPALITIES (FCM) | ||||||
| E. Grieve/K. Grant: THAT the correspondence dated March 21, 2021 from Director Arbour regarding board support for running as a candidate in the upcoming FCM election be received. | ||||||
| 208 | Carried | |||||
| W. Cole-Hamilton/K. Grant: THAT the Comox Valley Regional District Board permit Director Daniel Arbour to seek a position on the Board of Directors of the Federation of Canadian Municipalities (FCM) for the 2021/2022 period;
AND FURTHER THAT the Comox Valley Regional District assume all costs associated with Director Arbour’s attendance at FCM’s Board of Directors meetings to be funded by Electoral Area Administration. | ||||||
| 208 | Carried | |||||
| ADDENDUM - UPON APPROVAL OF THE BOARD: | ||||||
| E. Grieve/A. Hamir: THAT the addendum be considered. | ||||||
| 208 | Carried | |||||
| REGIONAL PARKS SERVICE – BACKGROUND STUDY | ||||||
| K. Grant/D. Hillian: THAT the report dated March 29, 2021 regarding an additional allocation in 2021 from the existing Other Professional Fees budget within the Regional Feasibility Studies Service, function 150, for the Regional Parks Service background study be received. [Item] | ||||||
| 209 | Carried | |||||
| M. Harrison, Manager of Parks, provided an overview of the staff report regarding an additional allocation in 2021 from the existing Other Professional Fees budget within the Regional Feasibility Studies Service, function 150, for the Regional Parks Service background study. | ||||||
| K. Grant/W. Cole-Hamilton: THAT the Comox Valley Regional District Board commit an additional $15,000 from the Regional Feasibility Study Service (function 150) for a total of $40,000 for the Regional Parks Service background study. | ||||||
| 209 | Carried | NAY: D. Arbour | ||||
| ADJOURN TO IN-CAMERA: | ||||||
| The board adjourned to its in-camera session at 5:30 pm. | ||||||
| RISE AND REPORT: | ||||||
| The board rose from its restricted in-camera session at 7:38 pm and reported the following from the regular in-camera meeting: | ||||||
| - Staff report with approved resolution dated March 24, 2021 regarding transition of the contract with the Comox Valley Economic Development Society and the Service Review [Item] | ||||||
| Resolution: | ||||||
| "THAT the Comox Valley Regional District Board adopt the following five-point plan to direct the termination of the Comox Valley Regional District (CVRD)/ Comox Valley Economic Development Society (CVEDS) contract, scheduled to expire on August 26, 2021:
Point 1: Recommend to CVEDS (Members, Directors and Staff) to act transparently, share information (internally and externally) and operate in community’s interest towards CVRD/CVEDS contract termination including: - Honour for the expertise, history and knowledge contained in the current CVEDS Executive (Directors Staff); - Respect for CVEDS executive decision-making authority; - If necessary, a CVEDS request to the CVRD to support the Society Members; Point 2: Request to CVEDS that it transfer to the CVRD the: - subcontract with Tourism Vancouver Island for tourism/destination marketing (effective April 15, 2021); - title and outstanding mortgage for the Visitor Centre (effective August 2021); - role of secretariat for the Economic Recovery Task Force; Point 3: CVRD assumes Tourism Vancouver Island contract until December 31, 2021 based on a Tourism Vancouver Island plan that is approved by CVRD to continue the tourism, Visitor Centre operations, and destination marketing promotion (ie MRDT, seafood fest, website/social media/marketing presence, other matters), enabling in part the CVRD to support a smooth transition of the MRDT program with CVEDS and the City of Courtenay; Point 4: CVRD assumes payment of the Visitor Centre debts and liabilities and determines future through the service review; Point 5: CVRD assumes support for Economic Recovery Task Force and this continues until no later than December 31, 2021." | ||||||
| TERMINATION: | ||||||
| K. Grant/A. Hamir: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 7:38 pm. | ||||||
| Confirmed this 13th day of April, 2021: ____________________________________ Jesse Ketler Chair | |
| Certified Correct and Recorded By: ____________________________________ Lisa Dennis Manager of Legislative Services |