 | ELECTORAL AREAS SERVICES COMMITTEE | |
| Monday, April 12, 2021 | ||
| Minutes of the meeting of the Electoral Areas Services Committee held on April 12, 2021 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 10:00 am. | ||
| MINUTES | ||
| Present: | ||
| Chair: | A. Hamir | Lazo North (Area B) |
| Vice-Chair: | E. Grieve | Puntledge/Black Creek (Area C) |
| Director: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| Staff: | R. Dyson | Chief Administrative Officer |
| J. Warren | Deputy Chief Administrative Officer | |
| A. Mullaly | General Manager of Planning and Development | |
| M. Rutten | General Manager of Engineering Services | |
| D. DeMarzo | General Manager of Community Services | |
| J. Martens | General Manager of Corporate Services | |
| L. Dennis | Manager of Legislative Services | |
| A. Baldwin | Legislative Services Assistant | |
| ATTENDANCE: | ||||||
| Chair Hamir and Directors Arbour and Grieve attended via electronic means.
J. Warren, Deputy Chief Administrative Officer and D. DeMarzo, General Manager of Community Services, attended via electronic means. Also in attendance were K. Douville, and A. Yasinski, CVRD. | ||||||
| RECOGNITION OF TRADITIONAL TERRITORIES: | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation. | ||||||
| DELEGATIONS: | ||||||
| RCMP: ANNUAL PERFORMANCE PLAN PRIORITIES | ||||||
| D. Arbour/E. Grieve: THAT the overview of the CVRD Quarterly Community Report presented via electronic means by Inspector Mike Kurvers, OIC, Comox Valley Detachment, be received. [Item] | ||||||
| 208 | Carried | |||||
| THREE LEGGED DOG PRODUCTIONS | ||||||
| D. Arbour/E. Grieve: THAT the information presented via electronic means by Chelsea Keene and Kate Morrison, Three Legged Dog Productions, regarding their musical theatre summer residency on the Comox Filberg Stage and request for financial support in the amount of $3,000 be received. [Item] | ||||||
| Carried | ||||||
| MANAGEMENT REPORT: | ||||||
| E. Grieve/D. Arbour: THAT the Electoral Areas Services Committee management report dated April 2021 be received. [Item] | ||||||
| Carried | ||||||
| REPORTS: | ||||||
| ADVISORY PLANNING COMMISSION MINUTES | ||||||
| D. Arbour/E. Grieve: THAT the the following items be received: | ||||||
| - Minutes of the Area A Advisory Planning Commission meeting held March 2, 2021; [Item] | ||||||
| - Minutes of the Area C Advisory Planning Commission meeting held March 11, 2021; [Item] | ||||||
| - Minutes of the Area B Advisory Planning Commission meeting held March 16, 2021; and [Item] | ||||||
| - Minutes of the Agricultural Advisory Planning Commission meeting held March 18, 2021. [Item] | ||||||
| 208 | Carried | |||||
| GREEN SHORES INCENTIVES PROJECT | ||||||
| D. Arbour/E. Grieve: THAT the report dated March 30, 2021 regarding the Green Shores™ Incentives Project and to obtain approval to commence community engagement be received. [Item] | ||||||
| 208 | Carried | |||||
| R. Holmes, Long Range Planner, provided an overview, via electronic means, of the report regarding the Green Shores Incentives Project and to obtain approval to commence community engagement.
Jessica Wilson, Northwest Hydraulic Consultants, presented information via electronic means regarding the Green Shores Program. [Item] | ||||||
| Carried | ||||||
| E. Grieve/D. Arbour: THAT the Comox Valley Regional District Board receive the report as information;
AND THAT the board endorse the Green Shores™ Incentives Project Communications Plan attached to the report dated March 30, 2021 as Appendix A. | ||||||
| 208 | Carried | |||||
| BYLAW DISPUTE ADJUDICATION SYSTEM | ||||||
| E. Grieve/D. Arbour: THAT the report dated March 24, 2021 regarding a Bylaw Dispute Adjudication System as an alternative to the current Municipal Ticket Information System for the ticketing of bylaw contraventions be received. [Item] | ||||||
| 209 | Carried | |||||
| A. Yasinski, Manager of Bylaw Compliance, provided an overview of the report regarding a Bylaw Dispute Adjudication System as an alternative to the current Municipal Ticket Information System for the ticketing of bylaw contraventions. | ||||||
| D. Arbour/E. Grieve: THAT the board endorse a Bylaw Dispute Adjudication System and direct the preparation of bylaws, policies and agreements for the implementation of the Bylaw Dispute Adjudication System provided for in the Local Government Bylaw Notice Enforcement Act;
AND THAT the board direct staff to work with the Court Services Branch of the Ministry of Attorney General to request the Lieutenant Governor in Council of the Province of British Columbia to enact a regulation under Section 29 of the Local Government Bylaw Notice Enforcement Act (Act), to apply the Act to the Comox Valley Regional District. | ||||||
| 209 | Carried | |||||
| The committee recessed at 11:48 am reconvened at 11:55 am. | ||||||
| VARY THE AGENDA: | ||||||
| E. Grieve/D. Arbour: THAT the agenda be varied to consider the Emergency Operations Centre Update. | ||||||
| Carried | ||||||
| NEW BUSINESS: | ||||||
| EMERGENCY OPERATIONS CENTRE - UPDATE | ||||||
| E. Grieve/D. Arbour: THAT the update provided by Director Hamir regarding the Emergency Operations Centre Policy Group meetings be received. | ||||||
| 208 | Carried | |||||
| REPORTS CONTINUED: | ||||||
| 2021 RURAL COMMUNITY GRANT CONSIDERATIONS | ||||||
| E. Grieve/D. Arbour: THAT the report dated March 23, 2021 regarding the Rural Community Grant applications received to date be received. [Item] | ||||||
| 208 | Carried | |||||
| D. DeMarzo, General Manager of Community Services, provided an overview of the report regarding the Rural Community Grant applications received to date. | ||||||
| D. Arbour/E. Grieve: THAT the 2021 Rural Community Grants be awarded for the amounts to the organizations as attached:
[Item] | ||||||
| 208 | Carried | |||||
| E. Grieve/D. Arbour: THAT the following organizations be approached for consideration of multi-year funding agreements through the Rural Community Grant Program commencing in 2023 for a period of up to four years;
• Beaufort Watershed Stewards • Comox Valley Land Trust • Comox Valley Project Watershed Society • Denman Island Climate Action Network • Denman Island Preschool Society - Blackberry Lane Children's Centre • Little River Enhancement Society • Millard Piercy Watershed Stewards • Mountainaire Avian Rescue Society • Oyster River Enhancement Society • Roy Creek Salmonid Enhancement Society • Strathcona Wilderness Institute • The Alberni Project Society • Tsolum River Restoration Society • Youth and Ecological Restoration Program | ||||||
| 208 | Carried | |||||
| The committee recessed at 1:30 pm and reconvened at 1:34 pm. | ||||||
| DENMAN AFFORDABLE HOUSING - FUNDING OPTIONS | ||||||
| D. Arbour/E. Grieve: THAT the report dated April 8, 2021 regarding options for a funding request from the Denman Housing Association related to pre-development for the proposed Denman Green housing project be received. [Item] | ||||||
| 208 | Carried | |||||
| D. DeMarzo, General Manager of Community Services, provided an overview of the report regarding options for a funding request from the Denman Housing Association related to pre-development for the proposed Denman Green housing project. | ||||||
| D. Arbour/E. Grieve: THAT the funding request from the Denman Island Housing Association to assist with pre-development costs for the Denman Green affordable housing project not be supported;
AND FURTHER THAT consideration be given to the potential establishment or inclusion of Denman Island in an affordable housing service to be initiated with a letter to Islands Trust to review options and jurisdictional considerations. | ||||||
| 208 | Carried | |||||
| ELECTORAL AREA ROADSIDE WASTE COLLECTION SERVICES | ||||||
| D. Arbour/E. Grieve: THAT the information presented via electronic means by V. Schau, Senior Manager of CSWM Services, and C. Wile, Manager of External Relations, respecting the proposed rural roadside waste collection services be received. [Item] | ||||||
| Carried | ||||||
| E. Grieve/A. Hamir: THAT, subject to the outcome of the Alternative Approval Processes for the proposed Rural Roadside Garbage and Recycling Collection Service, the Comox Valley Regional District Board write a letter to encourage Recycle BC to waive the waiting period for theRural Roadside Garbage and Recycling Collection Service to join the Recycle BC program considering that adjacent municipalities already participate. | ||||||
| Carried | ||||||
| TERMINATION: | ||||||
| E. Grieve/D. Arbour: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 2: 07 pm | ||||||
| Confirmed by:
____________________________________ Arzeena Hamir Chair | |
| Certified Correct: ____________________________________ Lisa Dennis Manager of Legislative Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant These minutes were received by the Comox Valley Regional District board on the _________ day of _______, 20___. |