NOTICE OF MEETING
COMOX VALLEY REGIONAL DISTRICT BOARD


Tuesday, April 27, 2021
Civic Room of the regional district offices, 770 Harmston Avenue, Courtenay, BC commencing at 4:00 pm.

The chair of the board will preside over the meeting according to the CVRD procedure bylaw. This meeting may include participation by members of the board via electronic communication.

NOTE: Director Leigh, Electoral Area D (Oyster Bay - Buttle Lake), may attend a portion of this meeting to consider items F.1 as this matter relates to the Black Creek - Oyster Bay services. The board may vary the agenda to consider this matter.

In response to the COVID-19 pandemic and in accordance with Ministerial Order 192, public in-person attendance is not permitted. If members of the public wish to provide input, they should contact the Legislative Services Department. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas

In the event of an emergency the public gathering place is the parking lot outside the Civic Room.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
The presiding member will provide the territory acknowledgment and read the following article from the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) available online at www.un.org:

Article 31: Indigenous peoples have the right to maintain, control, protect and develop their cultural heritage, traditional knowledge and traditional cultural expressions, as well as the manifestations of their sciences, technologies and cultures, including human and genetic resources, seeds, medicines, knowledge of the properties of fauna and flora, oral traditions, literatures, designs, sports and traditional games and visual and performing arts. They also have the right to maintain, control, protect and develop their intellectual property over such cultural heritage, traditional knowledge, and traditional cultural expressions;

In conjunction with indigenous peoples, States shall take effective measures to recognize and protect the exercise of these rights.
 
B. IN-CAMERA MEETING:
Recommendation:
 
THAT the board adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:

90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public;

AND FINALLY THAT the in-camera portion convene immediately following the open portion of the meeting.
208All1 person/1 vote
 
C. ADOPTION OF MINUTES:
Comox Valley Regional District Board minutes dated April 13, 2021 for adoption. [Item
208All1 person/1 vote
 
D. BUSINESS ARISING FROM MINUTES:
E. PETITIONS AND DELEGATIONS:
1) DEVELOPMENTS IN THE SHELLFISH SECTOR
 
Melinda Scott, Oceans and Fisheries Canada, and Jim Russell, BC Shellfish Growers Association, will present information regarding new developments in the shellfish sector, including new Conditions of License and an update on initiatives in the Baynes Sound area.
 
F. REPORTS:
1) BLACK CREEK – OYSTER BAY SERVICES COMMITTEE – APRIL 12, 2021
 
Black Creek – Oyster Bay Services Committee minutes dated April 12, 2021 for receipt. [Item
208All1 person/1 vote
 
2) RURAL COMMUNITY GRANTS – 2021 ADDITIONAL INFORMATION
 
Report dated April 22, 2021 regarding additional information on applications for the 2021 Rural Community Grants for receipt. [Item
208All1 person/1 vote
 
Note: this matter also relates to recommendations #3 and #4 of the April 12, 2021 Electoral Areas Services Committee.
 
3) ELECTORAL AREAS SERVICES COMMITTEE – APRIL 12, 2021
 
Electoral Areas Services Committee minutes dated April 12, 2021 for receipt. [Item
208All1 person/1 vote
 
Recommendation #1
 
THAT the Comox Valley Regional District Board receive the report as information;

AND THAT the board endorse the Green Shores™ Incentives Project Communications Plan attached to the report dated March 30, 2021 as Appendix A.
208All1 person/1 vote
 
Recommendation #2
 
THAT the board endorse a Bylaw Dispute Adjudication System and direct the preparation of bylaws, policies and agreements for the implementation of the Bylaw Dispute Adjudication System provided for in the Local Government Bylaw Notice Enforcement Act;

AND THAT the board direct staff to work with the Court Services Branch of the Ministry of Attorney General to request the Lieutenant Governor in Council of the Province of British Columbia to enact a regulation under Section 29 of the Local Government Bylaw Notice Enforcement Act (Act), to apply the Act to the Comox Valley Regional District.
209AllWeighted
 
Recommendation #3
 
THAT the 2021 Rural Community Grants be awarded for the amounts to the organizations as outlined in the table dated April 12, 2021 [Item
208All1 person/1 vote
 
Recommendation #4
 
THAT the following organizations be approached for consideration of multi-year funding agreements through the Rural Community Grant Program commencing in 2023 for a period of up to four years;
• Beaufort Watershed Stewards
• Comox Valley Land Trust
• Comox Valley Project Watershed Society
• Denman Island Climate Action Network
• Denman Island Preschool Society - Blackberry Lane Children's Centre
• Little River Enhancement Society
• Millard Piercy Watershed Stewards
• Mountainaire Avian Rescue Society
• Oyster River Enhancement Society
• Roy Creek Salmonid Enhancement Society
• Strathcona Wilderness Institute
• The Alberni Project Society
• Tsolum River Restoration Society
• Youth and Ecological Restoration Program
208All1 person/1 vote
 
Recommendation #5
 
THAT the funding request from the Denman Island Housing Association to assist with pre-development costs for the Denman Green affordable housing project not be supported;

AND FURTHER THAT consideration be given to the potential establishment or inclusion of Denman Island in an affordable housing service to be initiated with a letter to Islands Trust to review options and jurisdictional considerations.
208All1 person/1 vote
 
Recommendation #6
 
THAT, subject to the outcomes of the Alternative Approval Processes for the proposed Rural Roadside Garbage and Recycling Collection Service, the Comox Valley Regional District Board write a letter to encourage Recycle BC to waive the waiting period for the Rural Roadside Garbage and Recycling Collection Service to join the Recycle BC program considering that adjacent municipalities already participate.
208All1 person/1 vote
 
4) COMOX VALLEY SEWAGE COMMISSION – APRIL 13, 2021
 
Sewage Commission minutes dated April 13, 2021 for receipt. [Item
208All1 person/1 vote
 
5) COMOX VALLEY WATER COMMITTEE - APRIL 13, 2021
 
Comox Valley Water Committee minutes dated April 13, 2021 for receipt. [Item
208All1 person/1 vote
 
6) ECONOMIC DEVELOPMENT SERVICE – BYLAW AMENDMENT
 
Report dated April 23, 2021 regarding an amendment to the service establishing bylaw for the Comox Valley Economic Development Service to remove the restriction on borrowing in order to enable the Comox Valley Regional District to potentially assume the outstanding mortgage for the Vancouver Island Visitor Centre for receipt. [Item
209A, B, C, Cty, CmxWeighted
 
Recommendation:
 
THAT Bylaw No. 654 being "Comox Valley Economic Development Service Conversion Bylaw No. 345, 2016, Amendment No. 1" be introduced and read three times;

AND FURTHER THAT the Board authorize participating area approval for Electoral Areas A, B and C to be given by the electoral area directors consenting in writing to adoption of Bylaw No. 654 in accordance with Section 347 of the Local Government Act;

AND FINALLY THAT prior to submission of the bylaw to the Inspector of Municipalities for approval, written consent to the adoption of the bylaw be sought from the Directors for Electoral Areas A, B and C as well as council consent from the City of Courtenay and Town of Comox being the participants in the service.
209A, B, C, Cty, CmxWeighted
 
7) 2021 CORPORATE PLAN INITIATIVES
 
Report dated April 21, 2021 regarding the 2021 Corporate Plan’s core services with potential for including metrics and key progress indicators in subsequent strategic planning sessions, for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT the 2021 Corporate Plan’s core services with updated initiatives, as included in Appendix A to the staff report dated April 21, 2021, be approved.
208All1 person/1 vote
 
G. BYLAWS AND RESOLUTIONS:
First, second and third readings
 
1) RECOMMENDATION for Bylaw No. 654 being "Comox Valley Economic Development Service Conversion Bylaw No. 345, 2016, Amendment No. 1"
 
THAT Bylaw No. 654 being “Comox Valley Economic Development Service Conversion Bylaw No. 345, 2016, Amendment No. 1” be given first and second readings concurrently. [Item
208All1 person/1 vote
 
THAT Bylaw No.654 being "Comox Valley Economic Development Service Conversion Bylaw No. 345, 2016, Amendment No. 1" be read a third time.
208All1 person/1 vote
 
H. NEW BUSINESS:
I. ADDENDUM - UPON APPROVAL OF THE BOARD:
J. MEDIA QUESTIONS:
K. TERMINATION:
Meeting Web Page