Electoral Areas Services Committee management report dated May 2021 for receipt. [Item] 

The following items are presented for receipt:

• Minutes of the Area A Advisory Planning Commission meeting held April 6, 2021; [Item] 

• Minutes of the Area C Advisory Planning Commission meeting held April 8, 2021; [Item] 

• Minutes of the Agricultural Planning Commission meeting held April 15, 2021; and [Item] 

• Minutes of the Area B Advisory Planning Commission meeting held April 28, 2021. [Item] 

Report dated April 22, 2021 regarding Development Variance Permit DV 1A 21, 6650 Island Highway South (Latta) to reduce the minimum front yard setback as it pertains to Craft Road from 7.5 metres to 6.0 metres for the foundation of a single detached dwelling for receipt. [Item] 

Consideration of the addendum will be given regarding adjacent property owner comments relating to Development Variance Permit DV 1A 21, 6650 Island Highway South (Latta).

THAT the Comox Valley Regional District Board approve Development Variance Permit DV 1A 21 (Latta) to reduce the front yard setback pertaining to Craft Road from 7.5 metres to 6.0 metres for the foundation of a new single detached dwelling, on property described as Lot 1 of Lot 31G of Section 2A, Nelson District, Plan 23003, PID 003-213-447 (6650 Island Highway South);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.

Report dated April 27, 2021 regarding a request by SitePath Consulting Ltd., on behalf of TELUS Communications Inc., for a Letter of Concurrence in relation to the proposed development of a 48.1 metre telecommunications tower for receipt. [Item] 

THAT Innovation, Science, and Economic Development Canada be advised that TELUS Communications Inc. and SitePath Consulting Ltd. have satisfactorily consulted with the Comox Valley Regional District and have completed the required public consultation process for the proposed telecommunications tower on property described as Lot B, Section 21, Township 4 and of Block 29, Comox District, Plan EPP53081, PID 029-776-279 (3301 Macaulay Road), and that the Comox Valley Regional District concurs with the proposal.

Report dated May 5, 2021 regarding a Site Specific Floodplain Setback Reduction application FR 1A 21, (Slater and Dutton) for a proposed residential development located at Lince Road for receipt. [Item] 

THAT the Comox Valley Regional District Board grant an exemption to Bylaw No. 600 being the “Floodplain Management Bylaw No. 600, 2020” to allow an elevator from meeting the minimum flood construction level of 5.04 metres and to place fill within 15 metres of the Strait of Georgia (FR 1A 21, Slater and Dutton) described as Lot 1, District Lot 86, Comox District, and Section 4 Nelson District, Plan VIP89233, PID 028-739-329 (Lot 1, Plan VIP89233, Lince Rd);

AND FINALLY THAT, as a condition of the site specific exemption of the flood construction level for the elevator and setback for fill, the property owners, at their own expense, register a restrictive covenant under Section 219 of the Land Title Act, specifying conditions that would enable the land to be safely used for the use intended according to the terms of the engineer reports by Ken Woods, P. Eng., dated November 17, 2020, February 12, 2021, February 23, 2021, and March 22, 2021, which will form part of the restrictive covenant, as well as an acknowledgement that no Disaster Financial Assistance funding is available for the building or its contents and releasing and indemnifying the Comox Valley Regional District from liability in the event any damage is caused by flooding or erosion.

Report dated May 5, 2021 regarding Rezoning Application RZ 2C 20 (M&C Leighton Holdings Ltd. and R. Leighton Holdings Ltd.) to rezone five properties to allow for outdoor recreation, recreational vehicle camping, special events, and other related commercial and assembly uses; and to recommend external referral for receipt. [Item] 

THAT the Comox Valley Regional District Board endorse the agency referral list as outlined in Appendix B of staff report dated May 5, 2021, and direct staff to commence the external agency referral process for properties known as:
• Lot 2, Block 29, Comox District, Plan VIP70241, PID 024-701-599 (2380 Macaulay Road and 8723 Island Highway)
• Lot 2, Block 29, Comox District, Plan VIP58479, PID 018-677-487 (2305 and 2295 Shiloh Road)
• Part Lot 2, Block 29, Comox District, Plan 5517, except VIP74773, PID 005-972-281 (unaddressed lot off Macaulay Road)
• Lot 1, Block 29, Comox District, Plan VIP70241, PID 024-701-581 (8699 Island Highway)
• Lot A, Block 29, Comox District, Plan EPP33408, PID 029-845-629 (unaddressed lot off Macaulay Road)
as part of a proposed amendment (RZ 2C 20, Leighton) to Bylaw No. 520, being the “Rural Comox Valley Zoning Bylaw No. 520, 2019”;

FURTHER THAT Comox Valley Regional District staff consult with First Nations in accordance with the referrals management program dated September 25, 2012;

AND FINALLY THAT the Comox Valley Regional District Board authorize staff to begin discussions on provision of community amenities as per Section 72 Community Amenity Contributions of Bylaw No. 337, being the “Rural Comox Valley Official Community Plan Bylaw No. 337, 2014.”

Report dated May 4, 2021 regarding Development Permit DV 5C 21, 8376 Island Highway North (Siefert/ Lamberts), related to the construction of a single detached dwelling under the Farmland Protection Guidelines for receipt. [Item] 

THAT the Comox Valley Regional District Board approve the Farm Land Protection Development Permit DP 5C 21 (Siefert/ Lamberts) on the property described as Parcel A (DD 92319-N) of Lot 1, Block 29, Comox District, Plan 6878, PID 005-781-248 (8376 Island Highway N.) for the demolition of buildings and the construction of a new house and garage with a minimum 7 metre setback from the agricultural property and fencing and vegetative buffer along both the north and south side lot lines;

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.

Report dated May 5, 2021 regarding an update on agricultural planning and an opportunity to apply for grant funding to the Investment Agriculture Foundation’s Local Government Partnership Program for receipt. [Item] 

THAT the Comox Valley Regional District Board approve submitting an application to the Investment Agriculture Foundation’s Local Government Partnership Program for the purposes of updating the Comox Valley Agricultural Plan.

Report dated April 27, 2021 regarding an overview of the current fireworks regulations of each local authority, available options to the Comox Valley Regional District’s fireworks service, and changes and bylaw amendments that were implemented following the 2017 and 2019 service reviews of the Comox Valley Regional District’s Fireworks Regulations Bylaw No. 1971 for receipt. [Item] 

Report dated May 4, 2021 regarding the Union Bay Improvement District conversion to the Comox Valley Regional District for receipt. [Item] 

THAT staff be directed to bring forward the service establishing bylaws for the Union Bay Water Service, Union Bay Fire Protection Service and Union Bay Street Lighting Service for first, second and third readings;

AND FURTHER THAT the board authorize participating area approval for Electoral Area A to be given by the Electoral Area Director consenting in writing to adoption of such service establishing bylaws in accordance with Section 347 of the Local Government Act.

THAT the board support the continuation of the advisory body known as the Union Bay Improvement District Working Group to provide advice and input respecting all matters relating to the Union Bay Water Service, Union Bay Fire Protection Service and Union Bay Street Lighting Service;

AND FURTHER THAT the working group meet as required until September 30, 2021.

Report dated May 5, 2021 to seek support for the provision of funding to electoral area community halls for the construction of outdoor washrooms for receipt. [Item] 

THAT an allocation of $36,000 from the Comforts Stations Service, function 686, be committed for distribution to assist the Black Creek Community Centre, Merville Community Hall and the Union Bay Community Club for the construction of outdoor washrooms.

Report dated May 5, 2021 regarding funding opportunities associated with community recovery and the COVID-19 pandemic, for the assignment of additional funds provided under the BC Safe Restart grant program for receipt. [Item] 

THAT $402,000 funding provided from the second installment of the BC Safe Restart Grant be primarily distributed to support community halls, Seal Bay Park upgrades, neighbourhood preparedness and emergency and rural fire halls supplies.

Report dated May 7, 2021 regarding the rationale and considerations made in development and implementation of the current Comox Valley Water System Water Local Service Area multifamily rates for receipt. [Item] 

Correspondence dated April 22, 2021 from Director Hamir to request a review on the merits and feasibility of providing a pilot program for temporary accommodations for seasonal workers for receipt. [Item] 

THAT staff perform a cursory review and report back on the merits and feasibility of providing a pilot program to permit the use of recreational vehicles for seasonal worker accommodation on designated properties.

Director Hamir to provide an update regarding the Emergency Operations Centre Policy Group meetings.

THAT the addendum be considered.

Comments from property owners adjacent to the property pertaining to Development Variance Permit DV 1A 21, 6650 Island Highway South (Latta) will be posted here prior to the meeting.

Correspondence received May 10, 2021 from Sharon Clarke and Bill Engleson regarding their concerns related to the proposed TELUS Robinson Lake Cell Tower Proposal for receipt. [Item] 

THAT the committee adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:

90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public.