NOTICE OF MEETING
ELECTORAL AREAS SERVICES COMMITTEE


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Monday, September 20, 2021
Civic Room, 770 Harmston Avenue, Courtenay, BC commencing at 10:00 am.

The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting may include participation by members of the committee via electronic communication.

This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD Legislative Services Department to request to appear as a delegation. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas

In the event of an emergency the public gathering place is the parking lot outside the Civic Room.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
1) MACAULAY ROAD AND AREA NEIGHBOURHOOD ASSOCIATION
 
Suzanne Sawyer, Kim Stubblefield, and Catherine Davidson, Macaulay Road and Area Neighbourhood Association, to present information regarding the emergency access routes for Macaulay Road residents and workable solutions to road access problems and to request a feasibility study to identify several access routes for Macaulay Road and area residents. [Item
 
2) HORNBY WATER STEWARDSHIP
 
Ellen Leslie and Darren Bond, Hornby Water Stewardship, to present information regarding the creation of a Hornby Water Plan and to request the creation of a program to assist residents to improve their water quality through the conversion of old pit toilets to composting toilets. [Item
 
C. MANAGEMENT REPORT:
Electoral Areas Services Committee management report dated September 2021 for receipt [Item
208All1 person/1 vote
 
D. REPORTS:
1) ADVISORY PLANNING COMMISSION MINUTES
 
The following items are presented for receipt:


- Minutes of the Area B Advisory Planning Commission meeting held August 31, 2021; and [Item
208All1 person/1 vote
 
- Minutes of the Agricultural Planning Commission meeting held September 9, 2021. [Item
 
2) ELECTORAL AREA B , AGRICULTURAL LAND RESERVE NON-ADHERING RESIDENTIAL USE (ALR 3B 21) - 2069 COLEMAN ROAD (ARMSTRONG)
 
Report dated September 14, 2021 regarding Agricultural Land Reserve application (ALR 3B 21) to allow for an owner to construct a new house without first removing an existing additional dwelling for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Recommendation:
 
THAT the Agricultural Land Commission be advised that the Comox Valley Regional District supports Agricultural Land Reserve Non-Adhering Residential Use application ALR 3B 21 (Armstrong) concerning a residential use located on Lot 19, Block 29, Comox District, Plan 2261, PID 000-031-437 (2069 Armstrong Road);

AND FINALLY THAT the application ALR 3B 21 (Armstrong) regarding a non-adhering residential use on a property within the Agricultural Land Reserve be forwarded to the Agricultural Land Commission for final consideration.
208 and 213A, B, C1 person/1 vote
 
3) COMOX VALLEY FOOD HUB FEASIBILITY STUDY
 
Report dated September 17, 2021 regarding the completed Food Hub Feasibility Study and next steps for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT the Food Hub Feasibility Study prepared by Urban Food Strategies, dated June 2021, and attached as Appendix A to the staff report dated September 17, 2021, be utilized for implementation of a Comox Valley Food Hub for food producers, processors and distributors;

AND FURTHER THAT Step One of the Food Hub Feasibility Study’s potential implementation plan be initiated, including the steering committee launch, producer partnership agreement creation, business plan development and initial scope (Phase 1) finalization.
208All1 person/1 vote
 
4) UPDATE - BYLAW DISPUTE ADJUDICATION SYSTEM
 
Report dated September 15, 2021 regarding a Bylaw Dispute Adjudication System and the required draft ticketing bylaw and communication plan for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the board give first and second reading to Bylaw No. 679 being “Comox Valley Regional District Bylaw Adjudication Ticketing Bylaw No. 679, 2021” attached as Appendix A to the staff report dated September 15, 2021.
209A, B, CWeighted
 
5) BLACK CREEK-OYSTER BAY WATER LOCAL SERVICE AREA – CONNECTION SUSPENSION
 
Report dated September 17, 2021 regarding suspending new or upsized connections in the Black Creek-Oyster Bay Water Local Service Area and further exploratory work to develop additional water supply sources to address water capacity constraints for the system for receipt. [Item
208All1 person/1 vote
 
Note: the above-noted report is provided for information and was presented to the Black Creek - Oyster Bay Services Committee at its September 20, 2021 meeting.
 
6) UNION BAY WATER SERVICE BUDGET AMENDMENT – 3RD ST. WATERMAIN EXTENSION
 
Report dated September 17, 2021 regarding an amendment to the 2021 adopted budget for the Union Bay water service to enable an urgent extension of a watermain along 3rd Street for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the 2021 approved budget for the Union Bay Water Service, Function 308, be amended to increase water infrastructure expenditures up to a maximum of $58,500 to support the extension of a water main along 3rd Street in Union Bay;

AND FURTHER THAT this project be funded by a contribution from the capital works reserve of $46,800 and by an $11,700 contribution from the owner of 5597 3rd Street, Union Bay.
207All1 person/1 vote
 
7) ARDEN ROAD – BOUNDARY DISCREPANCY
 
Report dated September 13, 2021 regarding a boundary discrepancy that was identified along Arden Road between the Comox Valley Regional District and the City of Courtenay for receipt. [Item
208All1 person/1 vote
 
8) NAMING OF PARK IN MORRISON CREEK HEADWATERS
 
Report dated September 13, 2021 seeking support for an indigenous name for the Comox Valley Regional District managed conservation area in the Morrison Creek headwaters for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the name qax mot Conservation Area be adopted for the Comox Valley Regional District park located within the Morrison Creek headwaters as outlined in the staff report dated September 13, 2021.
209A, B, CWeighted
 
9) UPDATE ON PUBLIC ACCESS TO THE TSOLUM AND PUNTLEDGE RIVERS FOR SWIMMING
 
Report dated September 13, 2021 regarding opportunities to improve public access to swimming locations along the Tsolum and Puntledge Rivers for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT staff be directed to explore improvements to public access to swimming along the Puntledge River within Nymph Falls Nature Park and adjacent BC Hydro lands as part of the Nymph Falls management planning process;

AND FURTHER THAT staff be directed to explore parking improvements within the Comox Valley Exhibition Grounds (function 600) adjacent to Dove Creek Road to improve swimming access to the lower Tsolum River.
209A, B, CWeighted
 
10)
2021 RURAL COMMUNITY GRANT CONSIDERATIONS – SEPTEMBER 2021 INTAKE
 
Report dated September 16, 2021 regarding additional Rural Community Grant applications submitted since August 2021 for receipt. [Item
208All1 person/1 vote
 
Recommendation #1:
 
THAT the 2021 Rural Community Grants be awarded for the amounts to the organizations as follows:

Note: Appendix A in the staff report dated September 16, 2021 will be used by the committee to confirm the funding awards for this resolution.
208All1 person/1 vote
 
Recommendation #2:
 
THAT the 2021 Rural Community Grant request for the amount of $20,000 to the HornbyHousing Society be denied;

AND FURTHER THAT consideration be given to the potential establishment or inclusion of Hornby Island in an affordable housing service to be initiated with a letter to Islands Trust to review options and jurisdictional considerations.
208All1 person/1 vote
 
E. NEW BUSINESS:
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
G. MEDIA QUESTIONS:
H. IN-CAMERA:
I. TERMINATION:
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