COMOX VALLEY REGIONAL DISTRICT BOARD

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Tuesday, September 21, 2021
Minutes of the meeting of the Comox Valley Regional District Board of Directors held on September 21, 2021 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 4:00 pm.
 
 
MINUTES
     
 
Present:
Chair:J. KetlerVillage of Cumberland
Vice-Chair:A. HamirLazo North (Area B)
Directors:D. ArbourBaynes Sound-Denman/Hornby Islands (Area A)
 W. Cole-HamiltonCity of Courtenay
 K. GrantTown of Comox
 E. GrievePuntledge/Black Creek (Area C)
 D. HillianCity of Courtenay
 M. McCollumCity of Courtenay
 W. MorinCity of Courtenay
 M. SwiftTown of Comox
Staff:R. DysonChief Administrative Officer
 J. WarrenDeputy Chief Administrative Officer
 M. FoortChief Financial Officer
 M. HarrisonActing General Manager of Community Services
 J. MartensGeneral Manager of Corporate Services
 M. RuttenGeneral Manager of Engineering Services
 A. MullalyGeneral Manager of Planning and Development
 L. DennisManager of Legislative Services
 
   
ATTENDANCE:
Director Grieve attended via electronic means.
 
 
RECOGNITION OF TRADITIONAL TERRITORIES:
The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation and read the following article from the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) available online at: www.un.org/ :

Article 40: Indigenous peoples have the right to access to and prompt decision through just and fair procedures for the resolution of conflicts and disputes with States or other parties, as well as to effective remedies for all infringements of their individual and collective rights. Such a decision shall give due consideration to the customs, traditions, rules and legal systems of the indigenous peoples concerned and international human rights.
 
 
IN-CAMERA MEETING:
A. Hamir/M. McCollum: THAT the board adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:

90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;

90(1)(c) Labour relations or employee negotiations; and,

90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality;

AND FINALLY THAT the in-camera portion convene immediately following the open portion of the meeting.
208Carried
 
ADOPTION OF MINUTES:
W. Cole-Hamilton/D. Arbour: THAT the Comox Valley Regional District Board minutes dated August 24, 2021 be adopted. [Item
208Carried
 
PETITIONS AND DELEGATIONS:
COMOX VALLEY ARTS COUNCIL
 
 
D. Arbour/D. Hillian: THAT the presentation from Evan Jolicouer and Dallas Stevenson, Comox Valley Arts Council, regarding an arts, culture and heritage overview, and response to the report "Converge: Cultural Tourism and Marketing in the Comox Valley" be received. [Item
208Carried
 
"Converge: Cultural Tourism and Marketing in the Comox Valley" report is attached here for reference. [Item
 
 
The presentation from the Comox Valley Arts Council is available at the following link:

https://www.comoxvalleyarts.com/governance-history/
 
 
REPORTS:
MINISTER AND MINISTRY MEETINGS HELD DURING UBCM CONVENTION
 
 
D. Arbour/K. Grant: THAT the report dated September 17, 2021 regarding an update on meetings held with various Comox Valley Regional District representatives during the UBCM Convention be received. [Item
208Carried
 
COMOX VALLEY RECREATION COMMISSION - AUGUST 24, 2021
 
 
D. Hillian/W. Cole-Hamilton: THAT the Recreation Commission minutes dated August 24, 2021 be received. [Item
208Carried
 
COMOX VALLEY REGIONAL TRANSIT SERVICE EXPANSIONS
 
 
E. Grieve/W. Cole-Hamilton: THAT the report dated September 16, 2021 seeking direction on proposed transit improvements be received. [Item
209Carried
 
M. Zbarsky, Manager of Transit and Sustainability, provided an overview of the staff report regarding direction on proposed transit improvements.
 
 
D. Hillian/D. Arbour: THAT a 500 hour custom transit expansion be approved for implementation in January 2023 in order to extend handyDART service into the evenings, at an estimated cost to Comox Valley Regional District of $14,885 annually.
209Carried
 
W. Cole-Hamilton/D. Arbour: THAT the custom transit expansion priorities identified through the Transit Improvement Program for 2024 and 2025 align with the Comox Valley Transit Future Plan, and that Comox Valley Regional District will review and confirm these initiatives on an annual basis.
209Carried
 
REGIONAL ACTIVE TRANSPORTATION NETWORK PLAN
 
 
M. McCollum/K. Grant: THAT the report dated September 16, 2021 regarding the final Regional Active Transportation Network Plan (ATNP) and potential next steps to support ATNP implementation be received. [Item
208 and 212Carried
 
Dan Casey, Urban Systems, presented an overview of the final Regional Active Transportation Network Plan (ATNP) and potential next steps to support ATNP implementation. [Item
 
 
D. Hillian/M. McCollum: THAT staff be authorized to pursue development of implementation agreements, in accordance with Part 5 of the Comox Valley Regional District Regional Growth Strategy, Bylaw No. 120, 2010, being the “Comox Valley Regional District Regional Growth Strategy Bylaw No. 120, 2010”, with member municipalities, School District No. 71, the Ministry of Transportation and Infrastructure, and K’ómoks First Nation, to scope design, approval requirements and costing for the pedestrian, cycling and multi-use priority projects identified within the Comox Valley Active Transportation Network Plan (ATNP) dated July 2021, attached to this staff report dated September 16, 2021 as Appendix A;

AND FURTHER THAT staff be authorized to pursue grant funding opportunities to fund implementation of the priority projects identified in the ATNP;

AND FINALLY THAT staff be authorized to work with community partners to identify opportunities to support development of an active transportation culture in the Comox Valley, such as cycling safety courses.
208 and 212Carried
 
COMMUNITY RESILIENCY INVESTMENT GRANT FUNDING 2022
 
 
K. Grant/M. McCollum: THAT the report dated September 16, 2021 regarding an update on the Community Resiliency Investment (CRI) grant program funding in 2021 and to seek board approval to apply for CRI program grant funding for 2022, in partnership with K’ómoks First Nation (KFN) be received. [Item
209Carried
 
K. Grant/A. Hamir: THAT staff be authorized to apply for the 2022 Community Resiliency Investment grant funding in partnership with the K’ómoks First Nation to undertake FireSmart activities in the electoral areas and on K’ómoks First Nation lands within the Comox Valley Regional District;

AND FURTHER THAT the Comox Valley Regional District commits to overall grant management if the application is successful through Comox Valley Emergency Program Electoral Areas Service, function 271.
209Carried
 
BYLAWS AND RESOLUTIONS:
D. Arbour/K. Grant: THAT Bylaw No. 678 being “Denman and Hornby Islands High-Speed Internet Capital Contribution Agreement Authorization Bylaw No. 678” be given first and second readings concurrently. [Item
210Carried
 
K. Grant/D. Arbour: THAT Bylaw No. 678 being "Denman and Hornby Islands High-Speed Internet Capital Contribution Agreement Authorization Bylaw No. 678" be read a third time.
210Carried
 
K. Grant/W. Cole-Hamilton: THAT Bylaw No. 676 being "Comox Valley Regional District Property Tax Exemption Bylaw No. 676, 2021" be adopted. [Item
208Carried
 
Note: the above resolution received at least two-thirds of the votes cast.
 
 
D. Hillian/K. Grant: THAT Bylaw No. 677 being "Comox Valley Regional District Property Tax Exemption Bylaw No. 677, 2021" be adopted. [Item
208Carried
 
Note: the above resolution received at least two-thirds of the votes cast.
 
 
ADJOURN TO IN-CAMERA:
The board adjourned to its in-camera session at 5:34 pm.
 
 
RISE AND REPORT:
The board rose from its restricted in-camera session at 8:15 pm and reported that the "Chief Administrative Officer Performance Review Process Policy" was approved. [Item
 
 
TERMINATION:
M. McCollum/A. Hamir: THAT the meeting terminate.
208Carried
 
Time: 8:15 pm.
 
 
 Confirmed this 5th day of October, 2021:


____________________________________
Jesse Ketler
Chair
 
Certified Correct and Recorded By:


____________________________________
Lisa Dennis
Manager of Legislative Services
Meeting Web Page