NOTICE OF MEETING
ELECTORAL AREAS SERVICES COMMITTEE


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Monday, October 4, 2021
Civic Room, 770 Harmston Avenue, Courtenay, BC commencing at 10:00 am.

The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting may include participation by members of the committee via electronic communication.

This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD Legislative Services Department to request to appear as a delegation. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas

In the event of an emergency the public gathering place is the parking lot outside the Civic Room.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
1) TELUS COMMUNICATION TOWER - 3505 DOVE CREEK ROAD
 
Brian Gregg, SitePath Consulting Ltd. to present information regarding the construction of a 62.0 metre tall telecommunications tower on the property located at 3505 Dove Creek Road. [Item
 
2) TELUS COMMUNICATION TOWER - 3505 DOVE CREEK ROAD
 
Sarah Nicholson, and other representatives from the Dove Creek community, to present information regarding concerns related to the construction of a 62.0 metre tall telecommunications tower on the property located at 3505 Dove Creek Road. [Item
 
3) TELUS COMMUNICATION TOWER - 3505 DOVE CREEK ROAD
 
Daniel Harrison and Richard Hardy to present information regarding concerns related to the construction of a 62.0 metre tall telecommunications tower on the property located at 3505 Dove Creek Road. [Item
 
C. MANAGEMENT REPORT:
Electoral Areas Services Committee management report dated October 2021 for receipt. [Item
208All1 person/1 vote
 
D. REPORTS:
1) ELECTORAL AREA B - DEVELOPMENT VARIANCE PERMIT DV 2B 21 - 2113 AUSTIN ROAD (HENDERSON/GORDON)
 
Report dated September 14, 2021 regarding Development Variance Permit Application DV 2B 21 to reduce the rear yard setback for a proposed secondary dwelling and legalize an existing exterior staircase at 2113 Austin (Henderson/Gordon) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Consideration of the addendum will be given regarding adjacent property owner comments relating to Development Variance Permit DV 2B 21 - 2113 Austin Road (Henderson/Gordon).
 
Correspondence dated October 1, 2021 from Dennis and Nancy Broad, 1341 Clipper Place, regarding DV 2B 21 for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.
 
Recommendation:
 
THAT the Comox Valley Regional District Board approve the Development Variance Permit DV 2B 21 (Henderson/Gordon) to reduce the rear yard setback for a secondary dwelling from 7.5 metres to 3.0 metres for the foundation, and from 5.5 metres to 2.4 metres for the eaves, and to reduce the side yard setback for an existing exterior staircase attached to the principal dwelling from 1.15 metres to 0.8 metres for property described as Lot 12, District Lot 206, Comox District, Plan 30535, PID 001-251-333 (2113 Austin Road);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
2) ELECTORAL AREA B - REZONING APPLICATION RZ 1B 21 - 1344 AND 1338 HUDSON ROAD (MCQUEEN)
 
Report dated October 1, 2021 regarding Zoning Bylaw Amendment Application RZ 1B 21 to undertake external agency and First Nations referrals for a proposed rezoning to enable a two-lot subdivision at 1334 and 1338 Hudson Road (McQueen) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Recommendation:
 
THAT the Comox Valley Regional District Board endorse the agency referral list as outlined in Appendix A of staff report dated October 1, 2021, and direct staff to start the external agency referral process for Lot 2, District Lot 205, Comox District, Plan VIP52063, PID 017-168-309 (1334 and 1338 Hudson Road) as part of a proposed amendment (RZ 1B 21; McQueen) of Bylaw No. 520 being the “Rural Comox Valley Zoning Bylaw, No. 520, 2019”;

AND FINALLY THAT Comox Valley Regional District staff consult with First Nations in accordance with the referrals management program dated September 25, 2012.
208 and 213A, B, CWeighted
 
3) ELECTORAL AREA C - AGRICULTURAL LAND RESERVE NON-ADHERING RESIDENTIAL USE - 7912 ISLAND HIGHWAY NORTH (FOX)
 
Report dated September 23, 2021 regarding Agricultural Land Reserve Non-Adhering Residential Use Application ALR 2C 21 to allow for an owner to reside in an existing house while constructing a new house and to retain the old house as an additional residence at 7912 Island Highway North (Fox) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Recommendation
 
THAT the Agricultural Land Commission be advised that the Comox Valley Regional District supports Agricultural Land Reserve Non-Adhering Residential Use application ALR 2C 21 (Fox) concerning a residential use located on Lot 2, Sections 31 and 32, Township 6 and Block 29, Comox District, Plan 5183, PID 005-950-066 (7912 Island Highway North);

AND FINALLY THAT the application ALR 2C 21 (Fox) regarding a non-adhering residential use on a property within the Agricultural Land Reserve be forwarded to the Agricultural Land Commission for final consideration.
208 and 213A, B, CWeighted
 
4) UNION BAY WATER SERVICE BUDGET AMENDMENT – WATER MASTER PLAN
 
Report dated September 29, 2021 regarding an amendment to the 2021 adopted budget for the Union Bay Water Service to include provincial grant funding for the completion of the Union Bay Water Master Plan for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the 2021 approved budget for the Union Bay Water Service, function 308, be amended to include the addition of $50,000 of grant funding from the BC Ministry of Municipal Affairs and a corresponding increase in Other Professional Fees, towards the completion of a Union Bay Water Master Plan.
207All1 person/1 vote
 
5) MOUNT WASHINGTON FIRE PROTECTION SERVICE FIRE HALL PROJECT
 
Report dated October 1, 2021 regarding an update on the Mount Washington (Mt. Washington) fire hall project and seek direction regarding the method of elector assent for the long-term borrowing required for project financing for receipt. [Item
207All1 person/1 vote
 
Recommendation #1:
 
THAT staff bring forward a report concerning the process logistics and bylaws for the Mount Washington Fire Protection Service fire hall project with:
• Participating area approval for the proposed amendment to the service establishment bylaw being sought by way of consent of the Electoral Area C Director on behalf of the electors; and
• Participating area approval for the proposed loan authorization bylaw being sought by way of an Alternative Approval Process;
as outlined in the staff report dated October 1, 2021.
207All1 person/1 vote
 
Recommendation #2:
 
THAT subject to the adoption of the necessary bylaws associated with the Mount Washington Fire Protection Service fire hall project, a contribution of $500,000 from Puntledge - Black Creek (Electoral Area C) Community Works Funds be committed towards the construction of the Mount Washington fire hall.
207All1 person/1 vote
 
6) RURAL ECONOMIC DEVELOPMENT
 
Allan Neilson, Neilson Strategies, to conduct a strategy session regarding rural economic development.
 
E. NEW BUSINESS:
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
Recommendation:
 
THAT the addendum be received.
208All1 person/1 vote
 
1) Adjacent property owner comments regarding Development Variance Permit Application DV 2B 21 - 2113 Austin Road (Henderson/Gordon)
 
Comments from property owners adjacent to the property pertaining to DV 2B 21 - 2113 Austin Road (Henderson/Gordon) will be posted here prior to the meeting.
 
G. MEDIA QUESTIONS:
H. IN-CAMERA:
I. TERMINATION:
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