NOTICE OF MEETING
COMOX VALLEY REGIONAL DISTRICT BOARD


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Tuesday, October 5, 2021
Civic Room of the regional district offices, 770 Harmston Avenue, Courtenay, BC commencing at 4:00 pm.

The chair of the board will preside over the meeting according to the CVRD procedure bylaw. This meeting may include participation by members of the board via electronic communication.

NOTE: Director Leigh, Electoral Area D (Oyster Bay - Buttle Lake), may attend a portion of this meeting to consider item F.1 as these matters relate to the Black Creek - Oyster Bay services. The board may vary the agenda to consider these matters.

This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD Legislative Services Department to request to appear as a delegation. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas

The in-camera session of the board meeting will commence immediately following the open session.

In the event of an emergency the public gathering place is the parking lot outside the Civic Room.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
The presiding member will provide the territory acknowledgment and read the following article from the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) available online at www.un.org:

Article 41: The organs and specialized agencies of the United Nations system and other intergovernmental organizations shall contribute to the full realization of the provisions of this Declaration through the mobilization, inter alia, of financial cooperation and technical assistance. Ways and means of ensuring participation of indigenous peoples on issues affecting them shall be established.
 
B. IN-CAMERA MEETING:
Recommendation:
 
THAT the board adjourn to an in-camera session pursuant to the following sub-section(s) of section 90 of the Community Charter:

90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;

AND FINALLY THAT the in-camera portion convene immediately following the open portion of the meeting.
208All1 person/1 vote
 
C. ADOPTION OF MINUTES:
Comox Valley Regional District Board minutes dated September 21, 2021 for adoption. [Item
208All1 person/1 vote
 
D. BUSINESS ARISING FROM MINUTES:
E. PETITIONS AND DELEGATIONS:
F. REPORTS:
1) BLACK CREEK – OYSTER BAY SERVICES COMMITTEE – SEPTEMBER 20, 2021
 
Black Creek – Oyster Bay Services Committee minutes dated September 20, 2021 for receipt. [Item
208All1 person/1 vote
 
2) REGIONAL POVERTY REDUCTION ASSESSMENT AND STRATEGY
 
Report dated September 24, 2021 regarding the Regional Poverty Assessment and Reduction Strategy (Draft) and next steps to support implementation for receipt. [Item
208 and 212All1 person/1 vote
 
Recommendation:
 
THAT the Comox Valley Regional District (CVRD) Board authorize staff to report back to the project participants to explore implementation options for the Regional Poverty Reduction Assessment and Strategy (Draft), dated September 2021, attached as Appendix A to this staff report dated September 24, 2021, including identifying key players and roles in the advancement of the poverty reduction “Game Changers”;

AND FINALLY THAT staff report back through the Regional Growth Strategy 2022-2026 financial planning process to identify potential implementation actions for the CVRD.
208 and 212All1 person/1 vote
 
3) ELECTORAL AREAS SERVICES COMMITTEE – SEPTEMBER 20, 2021
 
Electoral Areas Services Committee minutes dated September 20, 2021 for receipt. [Item
208All1 person/1 vote
 
Recommendation #1
 
THAT the Agricultural Land Commission be advised that the Comox Valley Regional District supports Agricultural Land Reserve Non-Adhering Residential Use application ALR 3B 21, 2069 Coleman Road, (Armstrong) concerning a residential use located on Lot 19, Block 29, Comox District, Plan 2261, PID 000-031-437 (2069 Coleman Road);

AND FINALLY THAT the application ALR 3B 21 (Armstrong) regarding a non-adhering residential use on a property within the Agricultural Land Reserve be forwarded to the Agricultural Land Commission for final consideration.
208 and 213A, B, C1 person/1 vote
 
Recommendation #2
 
THAT the Food Hub Feasibility Study prepared by Urban Food Strategies, dated June 2021, and attached as Appendix A to the staff report dated September 17, 2021, be utilized for implementation of a Comox Valley Food Hub for food producers, processors and distributors;

AND FURTHER THAT Step One of the Food Hub Feasibility Study’s potential implementation plan be initiated, including the steering committee launch, producer partnership agreement creation, business plan development and initial scope (Phase 1) finalization.
208All1 person/1 vote
 
Recommendation #3
 
THAT the board give first and second reading to Bylaw No. 679 being “Comox Valley Regional District Bylaw Adjudication Ticketing Bylaw No. 679, 2021” attached as Appendix A to the staff report dated September 15, 2021.
209A, B, CWeighted
 
Recommendation #4
 
THAT the 2021 approved budget for the Union Bay Water Service, Function 308, be amended to increase water infrastructure expenditures up to a maximum of $58,500 to support the extension of a water main along 3rd Street in Union Bay;

AND FURTHER THAT this project be funded by a contribution from the capital works reserve of $46,800 and by an $11,700 contribution from the owner of 5597 3rd Street, Union Bay.
207All1 person/1 vote
 
Recommendation #5
 
THAT the name qax mot Conservation Area be adopted for the Comox Valley Regional District park located within the Morrison Creek headwaters as outlined in the staff report dated September 13, 2021.
209A, B, CWeighted
 
Recommendation #6
 
THAT the 2021 Rural Community Grants be awarded for the amounts to the organizations as follows:

• Macaulay Road and Area Neighbourhood Association (MRANA) - $1,000 from function 122
• Anderton Therapeutic Gardens Society - $1,500 from function 121
• Mountainaire Avian Rescue Society (MARS) - $250 each from functions 123 and 124, $500 from function 121 and $4,000 from function 122
• Merville Community Association - $700 from function 122
• Hornby Island Housing Society - $10,000 from function 124
208All1 person/1 vote
 
4) COMOX VALLEY SEWAGE COMMISSION – SEPTEMBER 21, 2021
 
Sewage Commission minutes dated September 21, 2021 for receipt. [Item
208All1 person/1 vote
 
5) COMOX VALLEY WATER COMMITTEE - SEPTEMBER 21, 2021
 
Water Committee minutes dated September 21, 2021 for receipt. [Item
208All1 person/1 vote
 
6) GREATER MERVILLE FIRE HALL TEMPORARY BORROWING BYLAW NO. 680
 
Report dated September 24, 2021 regarding the adoption of a temporary borrowing bylaw to support the construction and equipping of the Greater Merville Fire Hall for receipt. [Item
209B, CWeighted
 
Recommendation:
 
THAT pursuant to section 409(1) of the Local Government Act (RSBC, 2015 c. 1), bylaw no. 680 being the “Greater Merville Fire Hall Temporary Borrowing Bylaw No. 680, 2021” be adopted by the Comox Valley Regional District Board.

AND FURTHER THAT this financing be repaid within five years of entering into the agreement through the conversion to long term debt according to the terms specified in Bylaw No. 614 – “Greater Merville Fire Protection Service Loan Authorization Bylaw No. 614, 2020” and section 409(2) of the Local Government Act (RSBC, 2015 c.1).
209B, CWeighted
 
7) MFA SHORT TERM FINANCING - KING COHO WASTEWATER SERVICES
 
Report dated September 24, 2021 regarding a resolution to enable the interim financing for the purpose of constructing and equipping the King Coho Wastewater service as approved by the Board in the 2021- 2025 Financial Plan and Capital Expenditure Program which was adopted on March 30, 2021 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the Comox Valley Regional District enter into a short term financing agreement in the amount of $33,750 with the Municipal Finance Authority under section 175(1) of the Community Charter, and section 403(1)(a) of the Local Government Act (RSBC, 2015 c.1) for the construction and equipping of the King Coho Wastewater Service.

AND FURTHER THAT this financing be repaid within five years of entering into the agreement with the Municipal Finance Authority.
207All1 person/1 vote
 
8) CITY OF COURTENAY - CIVIC ROOM USE
 
Report dated October 1, 2021 regarding an agreement with the City of Courtenay for shared use of the Civic Room to accommodate their council meetings for receipt. [Item
210AllWeighted
 
Recommendation:
 
THAT staff be authorized to execute a facility use agreement with the City of Courtenay for use of the CVRD Civic Room, as generally outlined in the staff report dated October 1, 2021.
210AllWeighted
 
G. BYLAWS AND RESOLUTIONS:
First, second and third readings
 
1) RECOMMENDATION for Bylaw No. 679 being "Comox Valley Regional District Bylaw Adjudication Ticketing Bylaw No. 679, 2021"
 
THAT Bylaw No. 679 being “Comox Valley Regional District Bylaw Adjudication Ticketing Bylaw No. 679, 2021” be given first and second readings concurrently. [Item
209A, B, CWeighted
 
THAT Bylaw No. 679 being "Comox Valley Regional District Bylaw Adjudication Ticketing Bylaw No. 679, 2021" be read a third time.
209A, B, CWeighted
 
2) RECOMMENDATION for Bylaw No. 680 being "Greater Merville Fire Hall Temporary Borrowing Bylaw No. 680, 2021"
 
THAT Bylaw No. 680 being “Greater Merville Fire Hall Temporary Borrowing Bylaw No. 680, 2021” be given first and second readings concurrently. [Item
210AllWeighted
 
THAT Bylaw No. 680 being "Greater Merville Fire Hall Temporary Borrowing Bylaw No. 680, 2021" be read a third time.
210AllWeighted
 
H. NEW BUSINESS:
1) KNIGHT ROAD BIKE LANES
 
Correspondence dated September 28, 2021 from Director Hamir regarding improvements to Knight Road for installation of bike lanes for receipt. [Item
209A, B, CWeighted
 
Requested action:
 
THAT the board write to the Minister of Transportation and Infrastructure to request that the planned improvements to Knight Road include a road widening and installation of bicycle lanes on both sides of the road.
209A, B, CWeighted
 
2) FOLLOW UP TO COMOX VALLEY AIRPORT COMMISSION
 
Correspondence dated October 1, 2021 from Director Hamir requesting that the board write a letter to the Comox Valley Airport Commission encouraging them to consider the climate crisis as a top priority and identify ways to reduce their greenhouse gas emissions for receipt. [Item
208All1 person/1 vote
 
Requested action
 
THAT the board write to the Comox Valley Airport Commission (CVAC) to thank them for their presentation at the August 24, 2021 board meeting and encourage the CVAC Board to consider the climate crisis as a top priority and identify ways to reduce their greenhouse gas emissions.
208All1 person/1 vote
 
3) Climate Emergency Campaign request
 
Correspondence dated September 24, 2021 from Barbara Berger, Comox Valley Council of Canadians, requesting that the board sign a letter to Premier Horgan calling on the BC Government to confront the climate emergency with bold action, as outlined in Appendix A of the correspondence for receipt. [Item
208All1 person/1 vote
 
Requested action:
 
THAT the Comox Valley Regional Board sign a letter calling on the BC Government to confront the climate emergency with bold action, as outlined in Appendix A of the correspondence from Barbara Berger dated September 24, 2021.
208All1 person/1 vote
 
I. ADDENDUM - UPON APPROVAL OF THE BOARD:
J. MEDIA QUESTIONS:
K. TERMINATION:
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