 | COMMITTEE OF THE WHOLE | |
| Tuesday, November 9, 2021 | ||
| Minutes of the meeting of the Committee of the Whole held on November 9, 2021 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 4:05 pm. | ||
| MINUTES | ||
| Present: | ||
| Chair: | J. Ketler | Village of Cumberland |
| Vice-Chair: | A. Hamir | Lazo North (Area B) |
| Directors: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| W. Cole-Hamilton | City of Courtenay | |
| D. Hillian | City of Courtenay | |
| K. Grant | Town of Comox | |
| E. Grieve | Puntledge/Black Creek (Area C) | |
| W. Morin | City of Courtenay | |
| M. Swift | Town of Comox | |
| M. McCollum | City of Courtenay | |
| Staff: | R. Dyson | Chief Administrative Officer |
| K. Douville | Acting Chief Financial Officer | |
| M. Rutten | General Manager of Engineering Services | |
| D. DeMarzo | General Manager of Community Services | |
| J. Warren | Deputy Chief Administrative Officer | |
| A. Mullaly | General Manager of Planning and Development Services | |
| J. Martens | General Manager of Corporate Services | |
| A. Baldwin | Legislative Services Assistant | |
| RECOGNITION OF TRADITIONAL TERRITORIES: | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation. | ||||||
| VARY THE AGENDA: | ||||||
| E. Grieve/K. Grant: THAT the agenda be varied to bring item B.2 (Walk with Me) forward on the agenda. | ||||||
| 208 | Carried | |||||
| DELEGATIONS: | ||||||
| WALK WITH ME | ||||||
| D. Hillian/W. Cole-Hamilton: THAT the information presented by Sharon Karsten, Barb Whyte and Sam Franey, Walk With Me, regarding the 'Walk With Me Policy Report' and their request for participation in a Walk with the group be received. [Item] | ||||||
| 208 | Carried | |||||
| COMOX VALLEY COMMUNITY HEALTH NETWORK | ||||||
| W. Cole-Hamilton/W. Morin: THAT the information presented by Lindsay McGinn and Evan Jolicoeur, Comox Valley Community Health Network, regarding Phase One of the "Comox Valley Substance Use Strategy" report and the following requests be received:
• staff support on grant applications; • an elected official to be delegated to the Substance Use Collaborative; and • financial support for Phase Two of the Substance Use Strategy. [Item] | ||||||
| 208 | Carried | |||||
| A. Hamir/W. Morin: THAT the request from the Comox Valley Community Health Network delegation, as presented at the November 9 2021 Committee of the Whole meeting, be considered immediately. | ||||||
| 208 | Carried | |||||
| Note: The above-noted resolution received a two-thirds affirmative vote as per the Comox Valley Regional District's Procedure Bylaw. | ||||||
| W. Cole-Hamilton/K. Grant: THAT staff provide support to the Community Substance Use Strategy on future grant applications;
AND THAT a member of the Board be delegated to the Substance Use Collaborative; AND FURTHER THAT staff develop options for financial support of Phase Two of the Substance Use Strategy and report back to the Board. | ||||||
| Carried | ||||||
| MANAGEMENT REPORT: | ||||||
| E. Grieve/K. Grant: THAT the Committee of the Whole management report dated November 2021 be received. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| LOCAL FIRE DEPARTMENTS' RESPONSE TO THE 2021 PROVINCIAL WILDFIRES | ||||||
| D. Hillian/K. Grant: THAT the report dated October 25, 2021 regarding local fire departments' response to provincial wildfires this summer be received. [Item] | ||||||
| 208 | Carried | |||||
| Fire Chiefs Green, MacDonald and Schreiner presented information regarding their departments' involvement with the provincial wildfire response this summer. | ||||||
| The committee recessed at 5:39 pm and reconvened at 5:44 pm. | ||||||
| STRENGTHENING COMMUNITIES SERVICES GRANT BUDGET AMENDMENT FUNCTION NO. 451 (HOMELESSNESS SUPPORTS SERVICE) | ||||||
| D. Hillian/W. Morin: THAT the report dated November 1, 2021 regarding a recommendation to amend the 2021-2025 financial plan and capital expenditure program for the Homelessness Supports Service (HSS), function 451, to include a $1,093,173.60 provincial grant to provide urgent and temporary support to unsheltered homeless populations and address related community impacts be received.
[Item] | ||||||
| 209 | Carried | |||||
| A. Mullaly, General Manager of Planning and Development Services, provided an overview of the report regarding Strenghtening Communities Services Grant Budget Amendment Function No. 451 (Homelessness Support Service). | ||||||
| D. Hillian/W. Morin: THAT the 2021-2025 financial plan and capital expenditure program for the Homelessness Supports Service, function 451, be amended by including in the 2021 budget year provincial conditional grant revenue of $1,093,173.60 to be offset by an increase in expenses for conditional grants to local agencies totalling the same amount;
AND FURTHER THAT these funds will provide urgent and temporary support to unsheltered homeless populations and will aim to address other related community impacts. | ||||||
| 209 | Carried | |||||
| COMOX VALLEY WATERSHEDS, ELECTED OFFICIALS FORUM – FOLLOW-UP | ||||||
| K. Grant/W. Cole-Hamilton: THAT the report dated November 3, 2021 regarding an overview of the October 12, 2021 Elected Officials Forum – Comox Valley Watersheds, including action items supported by the meeting be received. [Item] | ||||||
| 208 | Carried | |||||
| M. Rutten, General Manager of Engineering Services, provided an overview of the report regarding the October 12, 2021 Elected Officials Forum – Comox Valley Watersheds, including action items supported by the meeting. | ||||||
| NEW BUSINESS: | ||||||
| EXTERNAL APPOINTMENT UPDATE | ||||||
| K. Grant/E. Grieve: THAT the report dated November 4, 2021 from Director Arbour and the verbal update from Director Swift regarding updates on their external appointments be received. [Item] | ||||||
| 208 | Carried | |||||
| IN-CAMERA: | ||||||
| D. Hillian/M. McCollum: THAT the committee adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:
90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality. | ||||||
| 208 | Carried | |||||
| Time: 6:06 pm. | ||||||
| RISE AND REPORT: | ||||||
| The committee rose from its in-camera session at 6:51 pm. | ||||||
| TERMINATION: | ||||||
| M. McCollum/W. Cole-Hamilton: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 6: 51 pm. | ||||||
| Confirmed by:
____________________________________ Jesse Ketler Chair | |
| Certified Correct: ____________________________________ Jake Martens General Manager of Corporate Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant These minutes were received by the Comox Valley Regional District board on the _________ day of _______, 20___. |