The chair election will be conducted pursuant to sections 5 and 6 of the Comox Valley Regional District Procedure Bylaw No. 1.

The vice-chair election will be conducted pursuant to sections 5 and 6 of the Comox Valley Regional District Procedure Bylaw No. 1.

The newly elected chair of the board may provide some remarks following the elections.

THAT the board adjourn to an in-camera session pursuant to the following sub-section(s) of section 90 of the Community Charter:

90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality; and,

90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public;

AND FINALLY THAT the in-camera portion convene immediately following the open portion of the meeting.

Comox Valley Regional District Board minutes dated October 26, 2021 for adoption. [Item] 

In accordance with the Board Code of Conduct Policy, staff will provide a brief review of the policy for consideration of the Board. [Item] 

Electoral Areas Services Committee minutes dated November 8, 2021 for receipt. [Item] 

THAT Comox Valley Emergency Program Service Administration Contract and Mutual Aid Agreement be extended for two years;

AND FINALLY THAT written consent be received from the City of Courtenay, Town of Comox and the Village of Cumberland in support of the extensions.

THAT the Board endorse the updates to the Comox Valley Regional District Fire Department Operational Guidelines Manual as per Appendix A attached to the Comox Valley Regional District Fire Department Operational Guidelines staff report, dated October 25, 2021.

THAT Bylaw No. 685 being “Mount Washington Resort Community Fire Protection Service Establishment Bylaw No. 433, 2016 Amendment No. 1” and Bylaw No. 686 being “Mount Washington Resort Community Fire Protection Service Loan Authorization Bylaw No. 686, 2021”, be introduced and read a first, second and third time;

AND FURTHER THAT the Board authorize participating area approval for Bylaw No. 685 to be given by the electoral area director consenting in writing in accordance with Section 349 of the Local Government Act;

AND FURTHER THAT the Corporate Officer be directed undertake an alternative approval process to determine the opinion of the electors with regard to Bylaw No. 686;

AND FINALLY THAT Bylaw No. 685 and Bylaw No. 686, together with the associated staff reports, be forwarded to the Inspector of Municipalities for approval.

THAT upon receiving approval of the Inspector of Municipalities of Bylaw No. 686 and as soon as applicable publication deadlines allow, Comox Valley Regional District (CVRD) staff be directed to publish the Notice of Alternative Approval Process in accordance with section 86(3)(a) of the Community Charter including the following information, as generally outlined in the staff report dated November 4, 2021;

a. 542 as the total number of eligible electors within the Mount Washington Resort Community Fire Protection Service Area as established by Bylaw No. 433 being “Mount Washington Resort Community Fire Protection Service Establishment Bylaw No. 433, 2016”, to which the Alternative Approval Process applies;

b. the Notice of Alternative Approval Process shall be published in the Comox Valley Record, as well as additional notice provided via the CVRD website;

c. the deadline for receiving elector responses shall be established as 4:30 pm on the next business day following the 30-day statutory elector response period, with the start date of the 30-day statutory elector response period being the first business day following the second publication date in the newspaper noted above;

d. the elector response form will provide for only a single elector response on each form and will be available at the CVRD offices and on the CVRD website from the first publication date of the Notice of Alternative Approval Process until the deadline of the elector response period as determined above; and

e. elector response forms are able to be submitted in any one of the following manners:

i. In person at: 770 Harmston Avenue, Courtenay, BC (Monday to Friday, 8:30 am - 4:30 pm, excluding Statutory Holidays);
ii. Via mail to: 770 Harmston Avenue, Courtenay, BC, V9N 0G8;
iii. Via fax at: 250-334-4358; or
iv. Via email attachment to: elections@comoxvalleyrd.ca

THAT the Electoral Areas Services Committee Chair write to the Comox Valley Regional District member municipalities to advise of efforts to establish a policy concerning communications towers and encourage cooperation and regional alignment.

THAT the following resolution be submitted to the Association of Vancouver Island and Coastal Communities 2022 Convention for consideration:

WHEREAS the Ministry of Transportation and Infrastructure maintains a network of rest areas along highways that include public amenities such as washrooms and waste receptacles;

AND WHEREAS increased travel and tourism throughout the province has led to rest areas and roadside stops, many without such services and facilities, being inundated with litter and general waste that pollutes adjacent forests, beaches and waters;

THEREFORE BE IT RESOLVED THAT that the UBCM request the Ministry of Transportation and Infrastructure to work with local governments, including regional districts and municipalities, to identify additional locations for provincial highway amenities to be established

Recreation Commission minutes dated November 9, 2021 for receipt [Item] 

Committee of the Whole minutes dated November 9, 2021 for receipt. [Item] 

THAT staff provide support to the Community Substance Use Strategy on future grant applications;

AND THAT a member of the Board be delegated to the Substance Use Collaborative;

AND FURTHER THAT staff develop options for financial support of Phase Two of the Substance Use Strategy and report back to the Board.

THAT the 2021-2025 financial plan and capital expenditure program for the Homelessness Supports Service, function 451, be amended by including in the 2021 budget year provincial conditional grant revenue of $1,093,173.60 to be offset by an increase in expenses for conditional grants to local agencies totalling the same amount;

AND FURTHER THAT these funds will provide urgent and temporary support to unsheltered homeless populations and will aim to address other related community impacts.

Report dated November 10, 2021 regarding introduction of a proposed amendment to the Comox Valley Regional District’s (CVRD’s) fleet policy in order to pursue Zero Emissions Vehicles, where practical in consideration of operational requirements, for the CVRD fleet for receipt. [Item] 

THAT the amended Comox Valley Regional District Fleet Policy, attached as Appendix A of the staff report dated November 10, 2021, be approved.

Report dated November 19, 2021 regarding a proposed revenue anticipation borrowing bylaw that would allow the CVRD to borrow funds to meet lawful current year expenditures before the current year revenues have been collected, for receipt. [Item] 

THAT the Comox Valley Regional District Board approve the Revenue Anticipation Borrowing Bylaw No. 684 for the 2022 fiscal year.

THAT Bylaw No. 665 being “Comox Valley Regional District Procedure Bylaw No. 1, 2008, Amendment No. 6” be given first and second readings concurrently. [Item] 

THAT Bylaw No. 665 being "Comox Valley Regional District Procedure Bylaw No. 1, 2008, Amendment No. 6" be read a third time.

THAT Bylaw No. 684 being “Revenue Anticipation Borrowing Bylaw No. 684, 2022” be given first and second readings concurrently. [Item] 

THAT Bylaw No. 684 being "Revenue Anticipation Borrowing Bylaw No. 684, 2022" be read a third time.

THAT Bylaw No. 685 being “Mount Washington Resort Community Fire Protection Service Establishment Bylaw No. 433, 2016 Amendment No. 1” be given first and second readings concurrently. [Item] 

THAT Bylaw No. 685 being "Mount Washington Resort Community Fire Protection Service Establishment Bylaw No. 433, 2016 Amendment No. 1" be read a third time.

THAT Bylaw No. 686 being “Mount Washington Resort Community Fire Protection Service Loan Authorization Bylaw No. 686, 2021” be given first and second readings concurrently. [Item] 

THAT Bylaw No. 686 being "Mount Washington Resort Community Fire Protection Service Loan Authorization Bylaw No. 686, 2021" be read a third time.

THAT Bylaw No. 682 being "Black Creek - Oyster Bay Water Service Regulation, Fees and Charges Bylaw, 2008, Amendment No. 10" be adopted. [Item] 

Report dated November 15, 2021 from Chair Ketler providing a summary of the annual one-on-one Chair to Director meeting results, for receipt. [Item] 

Correspondence dated October 22, 2021 from Ben Hyman, Executive Director, Vancouver Island Regional Library (VIRL) requesting appointments to the VIRL Board for 2022, for receipt. [Item] 

THAT the following appointments be made to the 2022 Vancouver Island Regional Library Board:
- Member: ___________________ (one electoral area director to be selected); and
- Alternate member: ___________________ (one electoral area director to be selected);

AND FURTHER THAT remuneration be paid for meeting attendance in accordance with CVRD Bylaw No. 236 being “Comox Valley Regional District Remuneration and Expenses Bylaw 2012” provided that remuneration is not paid directly by the Vancouver Island Regional Library.