COMOX VALLEY REGIONAL DISTRICT BOARD

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Tuesday, July 25, 2017
Minutes of the meeting of the Comox Valley Regional District board of directors held on Tuesday, July 25, 2017 in the boardroom of the Comox Valley Regional District offices located at 550B Comox Road, Courtenay, BC commencing at 4:03 pm.
 
 
MINUTES
     
 
Present:
Chair:B. JolliffeBaynes Sound-Denman/Hornby Islands (Area 'A')
Directors:E. ErikssonCity of Courtenay
 E. GrievePuntledge/Black Creek (Area 'C')
 L. JangulaCity of Courtenay
 R. NicholLazo North (Area 'B')
 B. PriceTown of Comox
 G. SprouleVillage of Cumberland
 M. TheosCity of Courtenay
 K. GrantTown of Comox
Staff:B. DunlopCorporate Financial Officer
 A. MacDonaldGeneral Manager of Planning and Development Services
 R. DysonChief Administrative Officer
 M. RuttenGeneral Manager of Engineering Services
 I. SmithGeneral Manager of Community Services
 J. WarrenCorporate Legislative Officer
 
Absent:
Vice-Chair:B. WellsCity of Courtenay
 
   
IN-CAMERA MEETING:
R. Nichol/B. Price: THAT the board adjourn to an in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:
90(1)(f) Law enforcement, if the board considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment;
90(1)(g) Litigation or potential litigation affecting the regional district;
901)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public.
208Carried
 
Time: 4:03 p.m.
 
 
RISE AND REPORT:
The board rose from its in-camera session at 4:17 pm.
 
 
The meeting reconvened at 4:19 pm.
 
 
ADOPTION OF MINUTES:
K. Grant/G. Sproule: THAT the Comox Valley Regional District board minutes dated June 27, 2017 be adopted. [Item
208Carried
 
REPORTS:
ELECTORAL AREAS SERVICES COMMITTEE - JULY 10, 2017
 
 
K. Grant/B. Price: THAT the Electoral Areas Services Committee minutes dated July 10, 2017 be received. [Item
208Carried
 
R. Nichol/B. Price: THAT the board approve the Development Variance Permit DV 4B 17 (Mowbray) to decrease the minimum southeast side yard setback from 4.5 metres to 2.24 metres for the foundation and from 2.5 metres to 1.84 metres for the eaves to allow the renovation of an existing dwelling on a property described as Lot 13, Block 29, Comox District, Plan 11986, PID 004-948-751, (5998 Aldergrove Drive);

AND FINALLY THAT once the CVRD has received the Ministry of Transportation and Infrastructure Permit To Reduce Building Setback, then the Corporate Legislative Officer be authorized to execute the permit.
208 and 213Carried
 
K. Grant/B. Price: THAT the board approve the Development Variance Permit DV 2A 17 (Dolan) to decrease the minimum rear yard setback from 7.5 metres to 7.0 metres to recognize the existing rear yard setback and to allow the construction of an addition to the existing principal dwelling on a property described as Lot 48, District Lot 26, Newcastle District, Plan 17305, PID 000-532-631 (7741 Ships Point Road);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213Carried
 
R. Nichol/E. Grieve: THAT the board approve the Development Variance Permit DV 2C 16 (Waines) to vary the accessory building’s maximum height from 6.0 metres to 7.2 metres, its minimum side yard setback from 3.5 metres to 2.5 metres, and roof overhang setback from 1.75 metres to 1.3 metres on the property described as Lot A, District Lot 249, Comox District, Plan 19196, PID 003-697-465 with the condition that no window or door be installed in the second floor wall facing the closest side property line;

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213Carried
 
K. Grant/E. Grieve: THAT the board approve the Development Permit DP 12C 17 on the property described as Lot 1, Block 249, Comox District, Plan 19128 (8010 Forbidden Plateau Road) for the development of a campground, tourist accommodation unit (i.e. cabin), accessory residential dwelling and accessory building on Forbidden Plateau;

AND FURTHER THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213Carried
 
K. Grant/G. Sproule: THAT the Merville fire protection service establishment bylaw be considered for three readings and adoption;

AND FURTHER THAT following adoption of the service establishment bylaw, the boundaries be amended to incorporate specific properties that were inadvertently omitted from the improvement district boundaries.
208Carried
 
SEWAGE COMMISSION - JULY 11, 2017
 
 
K. Grant/R. Nichol: THAT the Sewage Commission minutes dated July 11, 2017 be received. [Item
208Carried
 
COMOX VALLEY WATER COMMITTEE - JULY 11, 2017
 
 
K. Grant/M. Theos: THAT the Comox Valley Water Committee minutes dated July 11, 2017 be received. [Item
208Carried
 
E. Grieve/R. Nichol: THAT the board amend Bylaw No. 129 being the “Comox Valley Water Conservation Bylaw No. 129, 2010” to the revised bylaw attached as Appendix A;

AND FURTHER THAT an amendment to Bylaw No. 129 be considered for first, second and third readings at the July 25, 2017 board meeting.
Bylaw 1783Carried
 
COMMITTEE OF THE WHOLE - JULY 11, 2017
 
 
E. Grieve/G. Sproule: THAT the Committee of the Whole minutes dated July 11, 2017 be received. [Item
208Carried
 
G. Sproule/B. Price: THAT the conventional transit service be expanded by 4,000 hours per year, as described as option B1 in the BC Transit service discussion document, to be implemented in September 2018.
209CarriedNAY: K. Grant, L. Jangula, R. Nichol, M. Theos
 
B. Price/K. Grant: THAT the conventional transit service routes that travel to the new Comox Valley hospital remain on Lerwick Road rather than routing through the hospital parking lot.
209
 
B. Price/L. Jangula: THAT the motion that the conventional transit service routes that travel to the new Comox Valley hospital remain on Lerwick Road rather than routing through the hospital parking lot be referred to the August 29, 2017 board meeting.
208CarriedNAY: E. Eriksson
 
E. Grieve/R. Nichol: THAT staff be directed to implement the wood stove exchange top-up incentive program, as described in the staff report dated July 5, 2017.
208Carried
 
K. Grant/R. Nichol: THAT the 2015 – 2018 strategic plan attached to the report dated June 28, 2017 be approved;

AND FURTHER THAT the completed items (shaded blue), excluding function 391 items, be removed from Schedule B and added to a Schedule C titled ‘completed strategic priorities’.
209Carried
 
ELECTORAL AREAS SERVICES COMMITTEE - JULY 20, 2017
 
 
K. Grant/R. Nichol: THAT the Electoral Areas Services Committee minutes dated July 20, 2017 be received. [Item
208Carried
 
CONTRACT AWARD - HUDSON TRUNK SANITARY SEWER
 
 
K. Grant/E. Grieve: THAT the report dated July 20, 2017 regarding the award of a contract to Wacor Holdings Ltd. for the installation of the Hudson Trunk sanitary sewer line be received. [Item
209Carried
 
R. Nichol/E. Eriksson: THAT the correspondence dated July 25, 2017 from Director Grieve regarding the Hudson Trunk sanitary sewer system be received.
209Carried
 
B. Price/L. Jangula: THAT as a result of a competitive process, the contract for construction of the Hudson Trunk sanitary sewer project be awarded to Wacor Holdings Ltd. In the amount of $1,895,780.41, exclusive of GST;

AND FINALLY THAT the Chair and Corporate Legislative Officer be authorized to execute the contract.
210Carried
 
2017 GRANTS-IN-AID
 
 
K. Grant/B. Price: THAT the report dated July 13, 2017 regarding 2017 Grants-in-Aid be received. [Item
208Carried
 
R. Nichol/G. Sproule: THAT the following grants-in-aid, payable from the respective area indicated, be approved:

Fallen Alders Community Hall to assist with facility maintenance and upgrades;
Area A - $2,000.00

Forbidden Plateau Reclamation Society to assist with refurbishing and clean-up of the old Forbidden Plateau ski hill (Wood Mountain Park);
Area A - $500.00 Area B - $2,500.00 Area C - $12,000.00

Comox Valley Exhibition Association additional funding to assist with facility rental and other costs associated with hosting the 2017 fall fair;
Area C - $500.00

Comox Valley Land Trust to assist with completing a land protection options study for the Comox Lake Watershed in the 2017-2018 fiscal year;
Area C - $3,000.00
208Carried
 
DENMAN CROSS ISLAND TRAIL – CONTRACT AWARD AND BUDGET AMENDMENT
 
 
B. Price/R. Nichol: THAT the report dated July 19, 2017 regarding approval to award the construction of the Denman Cross Island Trail between Swan Road and Corrigal Road for $146,312 to Michael Rapati of Denman Island be received. [Item
207Carried
 
B. Price/G. Sproule: THAT the financial plan and capital expenditure program for Denman Island community parks and greenway service (619) be amended by increasing the Denman Island Cross Island Trail budget by $37,166.80 to be funded from Community Works Funds.
207Carried
 
R. Nichol/G. Sproule: THAT as a result of a competitive process, a contract be awarded to Michael Rapati for the Denman Island community parks and greenways service (619) Denman Cross Island Trail project between Swan Road and Corrigal Road in an amount not to exceed $146,312 plus applicable taxes;

AND FURTHER THAT the Chair and Corporate Legislative Officer be authorized to execute the contract.
207Carried
 
BYLAWS AND RESOLUTIONS:
K. Grant/B. Price: THAT Bylaw No. 479 being "Comox Valley Water Conservation Bylaw 2010, Amendment No. 5" be given first and second readings concurrently. [Item
Bylaw 1783Carried
 
E. Grieve/B. Price: THAT Bylaw No. 479 being "Comox Valley Water Conservation Bylaw 2010, Amendment No. 5" be given third reading.
Bylaw 1783Carried
 
E. Grieve/B. Price: THAT Bylaw No. 484 being "Merville Fire Protection Service Establishment Bylaw No. 484, 2017" be given first and second readings concurrently. [Item
208
 
E. Grieve/B. Price: THAT Bylaw No. 484 being "Merville Fire Protection Service Establishment Bylaw No. 484, 2017" be amended to change the reference to the Local Government Act in Section 4 (c) from 363 to 397.
208Carried
 
The vote was taken on the main motion as amended:
 
 
THAT Bylaw No. 484 being "Merville Fire Protection Service Establishment Bylaw No. 484, 2017" be given first and second readings concurrently.
208Carried
 
E. Grieve/B. Price: THAT Bylaw No. 484 being "Merville Fire Protection Service Establishment Bylaw No. 484, 2017" be given third reading.
208Carried
 
B. Price/E. Grieve: THAT Bylaw No. 463 being "Comox Valley Water Conservation Bylaw 2010, Amendment No. 4" be adopted. [Item
Bylaw 1783Carried
 
B. Price/E. Grieve: THAT Bylaw No. 481 being "Comox Valley Regional District Special Events Bylaw No. 395, 2016, Amendment No. 1" be adopted. [Item
208 and 213Carried
 
K. Grant/B. Price: THAT Bylaw No. 482 being "Comox Valley Economic Development Service Future Expenditure Reserve Fund Establishment Bylaw No. 482, 2017" be adopted. [Item
209Carried
 
TERMINATION
R. Nichol/G. Sproule: THAT the meeting terminate.
208Carried
 
Time: 5:15 pm.
 
 
 Confirmed this _______ day of ______ 20___:


____________________________________
Bruce Jolliffe
Chair
 
Certified Correct and Recorded By:


____________________________________
James Warren
Corporate Legislative Officer
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