COMOX VALLEY REGIONAL DISTRICT (COMOX STRATHCONA WASTE MANAGEMENT) BOARD

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Thursday, September 14, 2017
Minutes of the meeting of the Comox Valley Regional District (Comox Strathcona Waste Management) Board of Directors held on Thursday, September 14, 2017 at the Campbell River Maritime Heritage Centre, 621 Island Highway, Campbell River, BC commencing at 9:30 am

 
 
MINUTES
     
 
Present:
Chair:B. JolliffeBaynes Sound-Denman/Hornby Islands (Area 'A')
Directors:J. AbramDiscovery Islands - Mainland Inlets (Area ‘C’)
 M. BabchukCity of Campbell River
 J. ColborneVillage of Zeballos
 C. CornfieldCity of Campbell River
 L. JangulaCity of Courtenay
 E. GrievePuntledge/Black Creek (Area 'C')
 E. ErikssonCity of Courtenay
 R. KerrCity of Campbell River
 B. LeighOyster Bay – Buttle Lake (Area ‘D’)
 R. NicholLazo North (Area 'B')
 L. SamsonCity of Campbell River
 J. SchoonerVillage of Tahsis
 M. TheosCity of Courtenay
 B. UngerVillage of Gold River
 B. WellsCity of Courtenay
 G. WhalleyKyuquot – Nootka/Sayward (Area ‘A’)
 J. MacDonaldVillage of Sayward
Alt. Directors:C. EvansCity of Campbell River
 M. GrantTown of Comox
 R. KishiVillage of Cumberland
 M. SwiftTown of Comox
 M. LavelleCortes (Area ‘B’)
Staff:B. DunlopCorporate Financial Officer
 R. DysonChief Administrative Officer
 M. RuttenGeneral Manager of Engineering Services
 J. WarrenGeneral Manager of Corporate Services
 
   
ATTENDANCE:
Alternate Director Lavelle was not in attendance when the meeting convened.
 
 
IN-CAMERA MEETING:
B. Wells/J. Colborne: THAT the board adjourn to an in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:

90(1)(j) Information that is prohibited, or information that if it were presented in a document would be prohibited from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;

90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public.
208Carried
 
Time: 9:30 am.
 
 
RISE AND REPORT
The board rose from its in-camera session at 9:35 am.
 
 
The board reconvened the open meeting at 9:45 am.
 
 
ADOPTION OF MINUTES:
B. Leigh/J. Schooner: THAT the minutes of the Comox Strathcona Waste Management Board meeting held June 8, 2017 be adopted. [Item
208Carried
 
REPORTS:
COMOX STRATHCONA WASTE MANAGEMENT ADVISORY COMMITTEE MINUTES
 
 
C. Evans/J. Colborne: THAT the Comox Strathcona Waste Management Advisory Committee minutes dated August 24, 2017 be received. [Item
208Carried
 
WASTE TO ENERGY SELECT COMMITTEE
 
 
B. Leigh/R. Nichol: THAT the minutes from the Waste to Energy Select Committee meeting held August 10, 2017 be received. [Item
208Carried
 
WASTE TO ENERGY BUSINESS CASE ASSESSMENT - STATUS UPDATE
 
 
B. Wells/J. Colborne: THAT the report dated September 5, 2017 to provide information and recommendations regarding the Comox Strathcona Waste Management (CSWM) waste to energy (WTE) business case assessment be received. [Item
209Carried
 
L. Butler, Engineering Analyst, provided an overview of the staff report regarding the waste to energy business case assessment.
 
 
R. Nichol/C. Cornfield: THAT the Comox Valley Regional District (Comox Strathcona Waste Management) board approve moving forward with three technologies/vendors – WTT Netherlands BV, Eco Waste Solutions and Sustane Technologies Inc – for more detailed analysis in the next stage of the CSWM Waste to Energy Assessment, at an increased project cost of $14,600 (excluding applicable taxes) and a revised project deadline of November 3, 2017.
209Carried
 
PROJECT STATUS REPORT - AUGUST 2017 - CVWMC NEW ENGINEERED LANDFILL - CELL 1 CONSTRUCTION AND LEACHATE TREATMENT FACILITY
 
 
C. Evans/J. Schooner: THAT the report dated September 7, 2017 regarding a project status report for the Comox Valley Waste Management Centre (CVWMC) new engineered landfill - cell 1 construction (cell 1) and the leachate treatment facility design and construction be received. [Item
209Carried
 
G. Bau Baiges, Manager of CSWM Projects, presented an overview of the staff report regarding a project status report of the new engineered landfill cell 1 construction and the leachate treatment facility design and construction.
 
 
Alternate Director Lavelle entered the meeting at 10:25 am.
 
 
COMOX STRATHCONA WASTE MANAGEMENT BOARD NEW WEBSITE DESIGN
 
 
B. Wells/J. Colborne: THAT the report dated September 7, 2017 regarding an an overview of the new Comox Strathcona Waste Management (CSWM) website be received. [Item
209Carried
 
C. Wile, Manager of Operational Communications, presented an overview of the staff report regarding the new Comox Strathcona Waste Management (CSWM) website. [Item
 
 
ASBESTOS DISPOSAL COMMUNICATIONS STRATEGY
 
 
E. Grieve/B. Unger: THAT the asbestos disposal communications strategy be received. [Item
209Carried
 
MANAGEMENT REPORT
 
 
J. Colborne/B. Wells: THAT the Comox Strathcona Waste Management Board management report dated September 2017 be received. [Item
209Carried
 
2015 – 2018 STRATEGIC PRIORITIES – UPDATE
 
 
J. Colborne/B. Unger: THAT the report dated August 29, 2017 regarding the strategic priorities for Comox Valley Regional District function 391, being Comox Strathcona Waste Management be received. [Item
209Carried
 
BYLAWS AND RESOLUTIONS:
E. Grieve/R. Nichol: THAT Bylaw No. 480 being "Solid Waste Fees and Charges Bylaw No. 170, 2011, Amendment No. 10" be adopted. [Item
209Carried
 
TERMINATION:
E. Grieve/C. Cornfield: THAT the meeting terminate.
208Carried
 
Time: 10:52 am.
 
 
 Confirmed this _______ day of ______ 20___:



____________________________________
Bruce Jolliffe
Chair
 
Certified Correct and Recorded By:


____________________________________
James Warren
General Manager of Corporate Services
Meeting Web Page