COMOX VALLEY REGIONAL DISTRICT (COMOX STRATHCONA WASTE MANAGEMENT) BOARD

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Thursday, November 09, 2017
Minutes of the meeting of the Comox Valley Regional District (Comox Strathcona Waste Management) Board of Directors held on November-09-17 in the boardroom of the Comox Valley Regional District offices located at 550B Comox Road, Courtenay, BC commencing at 9:30 am.

 
 
MINUTES
     
 
Present:
Chair:B. JolliffeBaynes Sound-Denman/Hornby Islands (Area 'A')
Directors:J. AbramDiscovery Islands - Mainland Inlets (Area ‘C’)
 J. ColborneVillage of Zeballos
 C. CornfieldCity of Campbell River
 L. JangulaCity of Courtenay
 E. GrievePuntledge/Black Creek (Area 'C')
 R. KerrCity of Campbell River
 B. LeighOyster Bay – Buttle Lake (Area ‘D’)
 J. MacDonaldVillage of Sayward
 R. NicholLazo North (Area 'B')
 L. SamsonCity of Campbell River
 J. SchoonerVillage of Tahsis
 M. TheosCity of Courtenay
 B. UngerVillage of Gold River
 B. WellsCity of Courtenay
 G. WhalleyKyuquot – Nootka/Sayward (Area ‘A’)
 B. PriceTown of Comox
Alt. Directors:M. LavelleCortes (Area ‘B’)
 D. FrischCity of Courtenay
 M. WrightCity of Campbell River
 R. KishiVillage of Cumberland
 M. GrantTown of Comox
Staff:R. DysonChief Administrative Officer
 M. RuttenGeneral Manager of Engineering Services
 J. WarrenGeneral Manager of Corporate Services
 A. BaldwinLegislative Services Assistant
 
Absent:
Directors:M. BabchukCity of Campbell River
 
   
ADOPTION OF MINUTES:
B. Leigh/B. Wells: THAT the minutes of the Comox Strathcona Waste Management Board meeting held September 14, 2017 be adopted. [Item
208Carried
 
REPORTS:
COMOX STRATHCONA WASTE MANAGEMENT ADVISORY COMMITTEE MINUTES
 
 
M. Theos/B. Leigh: THAT the Comox Strathcona Waste Management Advisory Committee minutes dated October 23, 2017 be received. [Item
208Carried
 
REGIONAL COMPOST ADVISING ENGINEER CONTRACT AWARD
 
 
B. Wells/J. Colborne: THAT the report dated October 31, 2017 regarding the award of a contract for engineering services for the Comox Strathcona Regional Organics Management Facility be received. [Item
209Carried
 
Cole Makinson, Engineering Analyst, provided an overview of the report regarding the award of a contract for engineering services for the Comox Strathcona Regional Organics Management Facility.
 
 
C. Cornfield/L. Samson: THAT as a result of a competitive process, a contract be awarded to CH2M Hill for Engineering Services for the Comox Strathcona Regional Organics Management facility in an amount not to exceed $264,055 plus applicable taxes;

AND FURTHER THAT the Chair and Corporate Legislative Officer be authorized to execute the contract.
210
 
C. Cornfield/J. Abram: THAT the motion be amended by inserting "in Campbell River" after the word facility.
209CarriedNAY: D. Frisch; M. Grant
 
Vote taken on motion as amended as follows:
 
 
THAT as a result of a competitive process, a contract be awarded to CH2M Hill for Engineering Services for the Comox Strathcona Regional Organics Management facility in Campbell River in an amount not to exceed $264,055 plus applicable taxes;

AND FURTHER THAT the Chair and Corporate Legislative Officer be authorized to execute the contract.
 CarriedNAY: M. Grant
 
2018-2022 PRELIMINARY FINANCIAL PLAN – SOLID WASTE SERVICE, FUNCTION NO. 391
 
 
B. Wells/B. Unger: THAT the report dated November 1, 2017 regarding the preliminary 2018 - 2022 financial plan and work plan highlights for the solid waste service, function number 391 be received. [Item
209CarriedNAY: J. Abram
 
Kevin Douville, Manager of Financial Planning, and Marc Rutten, General Manager of Engineering Services, presented information regarding the preliminary 2018 - 2022 financial plan and work plan highlights for the solid waste service. [Item
 
 
Director Kerr left the meeting at 10:49 am.

Director Kerr returned to the meeting at 11:00 am and was present when the vote was taken.

The board recessed at 11:03 am and reconvened at 11:12 am.
 
 
OPERATIONAL AGREEMENT AWARD - VILLAGE OF TAHSIS
 
 
B. Wells/J. Colborne: THAT the report dated October 31, 2017 regarding entering into a five year agreement with the Village of Tahsis (Village), for the operation of the Tahsis Waste Management Centre (TWMC) be received. [Item
209Carried
 
Jesse Lee, Manager of Comox Strathcona Waste Management Operations, provided an overview of the report regarding entering into a five year agreement with the Village of Tahsis (Village), for the operation of the Tahsis Waste Management Centre (TWMC).
 
 
C. Cornfield/J. Schooner: THAT the Comox Valley Regional District enter into a five year agreement with the Village of Tahsis for the provision of solid waste services, as provided in the operational specifications of the agreement attached to the staff report dated October 31, 2017;

AND FURTHER THAT the Corporate Legislative Officer and the Chair be authorized to execute the agreement.
210Carried
 
SUMMARY OF THE COMOX STRATHCONA WASTE MANAGEMENT ILLEGAL DUMPING PREVENTION PROGRAM
 
 
B. Wells/D. Frisch: THAT the report dated October 31, 2017 regarding an update on progress, data collected and proposals for the Comox Strathcona Waste Management (CSWM) Illegal Dumping Prevention Program be received. [Item
209Carried
 
COMOX STRATHCONA WASTE MANAGEMENT PUBLIC EDUCATION PROGRAM
 
 
J. Colborne/J. Schooner: THAT the report dated October 25, 2017 regarding the key principles identified for the Comox Strathcona Waste Management (CSWM) Education Program be received. [Item
209Carried
 
COMOX STRATHCONA WASTE MANAGEMENT REPORTING STRUCTURE
 
 
B. Wells/J. Colborne: THAT the Comox Strathcona Waste Management reporting structure chart be received. [Item
209Carried
 
2015-2018 STRATEGIC PRIORITIES - STATUS REPORT
 
 
B. Wells/J. Colborne: THAT the report dated October 6, 2017 regarding the strategic priorities for Comox Valley Regional District staff for function 391, being Comox Strathcona Waste Management be received. [Item
209Carried
 
B. Wells/J. Colborne: THAT the 2015 – 2018 strategic plan attached to the report dated October 6, 2017, be received;

AND FURTHER THAT the completed items (shaded blue) be removed from schedule A and added to schedule B (completed strategic priorities).
209Carried
 
MANAGEMENT REPORT
 
 
J. Colborne/B. Wells: THAT the Comox Strathcona Waste Management Board management report dated November 2017 be received. [Item
208Carried
 
TERMINATION
B. Wells/D. Frisch: THAT the meeting terminate.
208Carried
 
Time: 11:30 am.
 
 
 Confirmed this _______ day of ______ 20___:



____________________________________
Bruce Jolliffe
Chair
 
Certified Correct:


____________________________________
James Warren
Corporate Legislative Officer
 
Recorded By:


____________________________________
Antoinette Baldwin
Recording Secretary
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