COMMITTEE OF THE WHOLE Printer version Tuesday, January 15, 2019 Minutes of the meeting of the Committee of the Whole held on Tuesday, January 15, 2019 in the boardroom of the Comox Valley Regional District offices located at 550B Comox Road, Courtenay, BC commencing at 2:30 pm.     MINUTES         Present: Chair: B. Wells City of Courtenay Vice-Chair: A. Hamir Lazo North (Area 'B') Directors: D. Arbour Baynes Sound-Denman/Hornby Islands (Area 'A')   D. Hillian City of Courtenay   K. Grant Town of Comox   E. Grieve Puntledge/Black Creek (Area 'C')   W. Morin City of Courtenay   J. Ketler Village of Cumberland   D. Frisch City of Courtenay Alt. Directors: R. Arnott Town of Comox Staff: R. Dyson Chief Administrative Officer   B. Dunlop Corporate Financial Officer   S. Smith General Manager of Planning and Development Services   M. Rutten General Manager of Engineering Services   D. DeMarzo Acting General Manager of Community Services   J. Warren General Manager of Corporate Services   J. Martens Manager of Legislative Services   A. Baldwin Legislative Services Assistant         ATTENDANCE: Director Leigh, Oyster Bay – Buttle Lake (Area ‘D’), was also in attendance at the meeting.     RECOGNITION OF TRADITIONAL TERRITORIES The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation.     VARY THE AGENDA: The agenda was varied to consider the delegation from Friends of Rails to Trails before the delegation from Cermaq.     DELEGATIONS: FRIENDS OF RAILS TO TRAILS     E. Grieve/K. Grant: THAT the information presented by Denise Savoie, and Wilfrid Worland, Friends of Rails to Trails, regarding the concepts of Rails with Trails versus Rails to Trails for the E&N rail corridor and the costs and timelines of each be received. [Item]    Carried   CERMAQ CANADA     R. Arnott/W. Morin: THAT the information presented by Linda Sams, Sustainable Development Director, Cermaq Canada, regarding an overview of their organization and its planned operations for 2019 be received. [Item]    Carried   MANAGEMENT REPORT: K. Grant/D. Frisch : THAT the Committee of the Whole management report dated January 2019 be received. [Item]  208 Carried   REPORTS: BC ASSESSMENT - 2019 ASSESSMENT ROLL     K. Grant/D. Frisch : THAT the information presented by Maurice Primeau, BC Assessment, regarding the 2019 assessment roll be received. [Item]    Carried   COMOX ECONOMIC DEVELOPMENT SOCIETY (CVEDS)     D. Frisch /R. Arnott: THAT the following items be received: - Presentation by Richard Hardy, Geoff Crawford, Lara Greasley and John Watson, Comox Valley Economic Development Society; [Item]      - Q4 2018 Strategic Priorities Report Summary Highlights; [Item]      - Comox Valley Economic Development Society's draft 2019 Strategic Work Plan; and [Item]      - Economic Development Definition and Strategic Planning Process. [Item]  208 Carried   Director Leigh left the meeting at 4:05 pm.     AIR QUALITY UPDATE     D. Frisch /R. Arnott: THAT the report dated January 3, 2019 regarding an update on recent air quality initiatives underway in the community be received. [Item]  208 Carried   Mike Zbarsky, Manager of Transit and Sustainability, provided an overview of the report regarding recent air quality initiatives underway in the community.     Dr. Charmaine Enns, Medical Health Officer, presented information regarding health impacts of wood smoke. [Item]      Earle Plain, Ministry of Environment, presented information regarding air quality in the Comox Valley. [Item]      E. Grieve/R. Arnott: THAT staff be directed to investigate formation of a Regional Airshed Advisory Group, to consult with staff at The Village of Cumberland, Town of Comox and City of Courtenay and to report back to the Board by spring 2019. 208   D. Hillian/D. Frisch : THAT the main motion be amended to add "AND THAT the mandate of the advisory group would be to provide a report with action items by September 2019".   Carried   Vote taken on main motion as amended as follows:     THAT staff be directed to investigate formation of a Regional Airshed Advisory Group, to consult with staff at The Village of Cumberland, Town of Comox and City of Courtenay and to report back to the Board by spring 2019; AND THAT the mandate of the advisory group would be to provide a report with action items by September 2019. 208 Carried   The committee recessed at 5:35 pm and reconvened at 5:49 pm.     VARY THE AGENDA:     J. Ketler/R. Arnott: THAT the agenda be varied to bring forward item E.7 (2019-2023 Proposed Financial Plan - Budget Presentations) before item E.4 (UBCM Community Preparedness Fund Application - Evacuation Route Planning) on the agenda. 208 Carried   2019-2023 PROPOSED FINANCIAL PLAN - BUDGET PRESENTATIONS     K. Grant/R. Arnott: THAT the information provided by Kevin Douville, Manager of Financial Planning, Julie Bradley, Executive Manager of Human Resources, James Warren, General Manager of Corporate Services, Beth Dunlop, Corporate Financial Officer, Brian Pearson, Senior Manager of Information Systems & GIS, and Mike Zbarsky, Manager of Transit and Sustainability, regarding the consolidated, Member Municipal Administration - function 100, General Administration, functions 110-119, Electoral Areas Administration, function 130, Regional Feasibility Studies, function 150 and Member Municipality Debt, function 190 budgets, be received. [Item]  208 Carried   K. Grant/D. Frisch : THAT the following agenda items be deferred to a subsequent meeting: - UBCM Community Preparedness Fund Application - Evacuation Route Planning; - 2019-2022 Strategic Priorities Chart; - Introduction of Integrated Regional Transportation Select Committee to the Comox Valley Regional District Board; and - Board Orientation - Procurement. 208 Carried   PUBLIC INPUT - FINANCIAL PLANNING PROCESS: Members of the public were provided an opportunity to give input on the 2019-2023 proposed financial plan and process.     TERMINATION: K. Grant/E. Grieve: THAT the meeting terminate. 208 Carried   Time: 7:06 pm.      Confirmed by: ____________________________________ Bob Wells Chair   Certified Correct and Recorded By: ____________________________________ Jake Martens Manager of Legislative Services   Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant These minutes were received by the Comox Valley Regional District board on the _________ day of January, 2019.